Guidance for USAID Personnel


TO: Principal Officers, Assistant Administrators and Heads of Independent Offices
SUBJECT: Guidance on USAID Operations during a Lapse in Appropriations

The purpose of this memorandum is to provide an updated integrated reference guide concerning the U.S. Agency for International Development’s operations before and during a lapse in appropriations. (This version supersedes all previous guidance.) Please note that all dates in the guidance are subject to change based on the status of the most current legislative action.

The attached guidance is divided into two chapters to ensure clear operating instructions during a lapse in appropriations when: (a) Operating Expense (OE) funding is available (Chapter 1); and (b) no OE is available (Chapter 2).

All international travel, regardless of the chapter under which USAID is operating, that is expected to commence on or after [date to be inserted] must be approved by the Bureau or Independent Office Head or the Mission Director. Operating units must send a copy of the travel approval to the M/AA Tasker at This includes travel by U.S. Direct-Hires and personal service contractors (including U.S., Foreign Service Nationals, and Third Country Nationals.)

Note: All in-country travel is exempt from this process.

Responses to frequently asked questions are posted at If you have any questions, please send an email to

Last updated: November 15, 2019

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