Guidance for USAID Personnel


TO: Principal Officers, Assistant Administrators and Heads of Independent Offices
SUBJECT: Guidance on USAID Operations during a Lapse in Appropriations

The purpose of this memorandum is to provide an updated integrated reference guide concerning the U.S. Agency for International Development’s operations before and during a lapse in appropriations. (This version supersedes all previous guidance.) Please note that all dates in the guidance are subject to change based on the status of the most current legislative action.

The attached guidance is split into two chapters to ensure clear operating instructions for: (a) a period of operations when Operating Expense (OE) funding is available (Chapter 1), and (b) operations during a lapse in appropriation when no OE is available (Chapter 2).

Under the current lapse in appropriation, which started on December 22, 2018, only Chapter 2 applies.

Please note the following change to approval and notification of travel that is applicable to all personnel:

All international travel, regardless of status (whether the employee is “excepted” or “exempt”), that is expected to commence on or after January 11, 2019 must be approved by the Bureau or Independent Office Head or the Mission Director. Operating units must send a copy of the travel approval to the M/AA Tasker at This includes travel by U.S. direct hires and personal service contractors (including U.S., Foreign Service National, and Third Country National.)

Note: All in-country travel is exempt from this process.

Responses to frequently asked questions are posted at

If you have any questions, please send an email to

Last updated: January 18, 2019

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