72049224R10010: Administrative Assistant, FSN-07

SOLICITATION NO.:  72049224R10010

ISSUANCE DATE:  DECEMBER 27, 2023

CLOSING DATE/TIME:  JANUARY 19, 2024/ 11:59 PM (Philippine Standard Time)

SUBJECT:   Solicitation for a Cooperating Country National Personal Service Contractor (CCNPSC - Local Compensation Plan)

POSITION TITLE:  ADMINISTRATIVE ASSISTANT, FSN-07

Under the supervision of the Director of the Environment Office (EO), the Administrative Assistant provides office management and the entire range of secretarial and administrative support to the Environment Office staff. The Administrative Assistant is the primary contact person responsible for the Environment Office customer service to internal and external partners and other stakeholders, including Mission staff, current and potential contractors and grantees, Implementing Partners (IPs), host-government officials, the U.S. Embassy, USAID/Washington, and other customers. In this capacity, the Administrative Assistant is responsible for coordinating information about the Office and making sure that information gets to the customers on a timely basis and in a professional manner.

Major duties and responsibilities include: Administration and Office Management (50%), Program Support and Management (30%), Travel (20%).

Please click on the PDF file on the right for more details.

NOTES: 

To be considered for this position candidates must meet the following minimum qualifications:

1. EDUCATION (PASS/FAIL) – Two or more years of post-secondary schooling in Secretarial Science, Business Administration, Social Science or other related field equivalent to a U.S. junior college or community college diploma, is required. Note: Additional education may NOT be substituted for experience.

2. PRIOR WORK EXPERIENCE (PASS/FAIL) – Minimum of three years of progressively responsible experience in secretarial/administrative position or office management or program support is required. At least some of this experience should have been with an international or other organization where English language is routinely used in the workplace. Note: Additional experience may NOT be substituted for education.

3. LANGUAGE PROFICIENCY/COMMUNICATION SKILLS (20 points) – Level IV ability (fluent) in both the English and Tagalog (local) languages is required, in order to communicate effectively with Mission staff and external contact at various levels.

4. JOB KNOWLEDGE (40 points) – Demonstrated knowledge in office management, proficiency in preparation of office correspondence (letters and memorandum) and documents (forms, reports, presentation materials. etc), in records and file management. A thorough knowledge or the potential to quickly acquire such knowledge of USAID activities and programs, as well as the office systems and procedures.

5. SKILLS AND ABILITIES (40 points) – Must have very good organizational and planning skills and the ability to multitask. Proficiency in the use of computer applications (Microsoft Word, Excel, Outlook, PowerPoint, MS Outlook and internet operation, etc.) is required. Good interpersonal relationship skills.

HOW TO APPLY:

1. Eligible Offerors are required to complete and submit the following: (NOTE:  As stated in the cover letter: “Incomplete or unsigned offers will not be considered.”)
   1. AID 309-2 (Offeror Information for Personal Services Contracts with Individuals) form: The AID 309-2 application form can be found on the USAID website (https://www.usaid.gov/forms/aid-309-2). Continuous pages are required if your work experience description goes beyond Section C - Additional Work Experience in AID 309-2.
   2. Cover letter/Letter of Interest: The cover letter should contain an overview of the offeror’s qualifications and must state how the applicant meets the minimum education and prior work experience qualifications as stated in Section II of this solicitation. Please indicate this as the subject line of the cover letter: Solicitation for a Cooperating Country National Personal Service Contractor (CCNPSC - Local Compensation Plan).
   3. Current resumé/curriculum vitae (CV) without photo: The CV/resumé must contain sufficient relevant information to evaluate the offer in accordance with the stated evaluation criteria. Please indicate the period of employment for each job in this format: MMMM dd, yyyy (e.g., July 01, 2015 to December 31, 2020).
   4. References: Minimum of three (3) references with name, occupation, and contact information (email address and mobile number).  The references may be current or previous supervisors or work colleagues who can respond to reference check/s on the applicant’s professional expertise and work ethic. The Contracting Officer or the Technical Evaluation Committee may also reach out to other references not provided by the applicant.  
   5. Transcript of records (TOR): The TOR should reflect the date of graduation.
2. Offers must be received by the closing date and time (JANUARY 19, 2024/11:59PM) specified in Section I, item 3, and submitted to the Point of Contact in Section I (aidmnlhr@usaid.gov).
3. Offeror submissions must clearly reference the Solicitation number (72049224R10010) on all offeror submitted documents.