PEPFAR Zambia job Announcement - 72061120R00007 PEPFAR Country Coordinator



  1. SOLICITATION NUMBER72061120R00007


  1. ISSUANCE DATE:  02/21/2020
  2. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: 03/20/2020, before and/or on 5:00pm (Zambia local time)  
  3. POSITION TITLE:  PEPFAR Country Coordinator
  4. MARKET VALUE:  Ranging from $109,366 to $142,180 per annum (GS-15 equivalent).  Final compensation will be based on individual’s salary and work history, experience and educational background.
  5. PERIOD OF PERFORMANCE:  One year, with four (4) option years, depending on availability of funds. This solicitation is subject to finalization of the NSDD-38.
  6. PLACE OF PERFORMANCE:  Lusaka, Zambia, with possible travel as stated in the Statement of Duties.
  7. SECURITY LEVEL REQUIRED:  USPSCs – Secret.  The final selected candidate must obtain a Secret security clearance and medical clearance within a reasonable period of time (USAID will provide details regarding these clearances to the selected candidate). If such clearances are not obtained within a reasonable time or negative suitability issues are involved, any offer made may be rescinded.
  8. AREA OF CONSIDERATION: U.S. Citizens Only


  • The incumbent is the primary Point of Contact and Coordinator of activities related to the United States President's Emergency Plan for AIDS Relief (PEPFAR) in the country.  The PEPFAR Country Coordinator plays a critical role in the planning, implementation, and reporting of program performance of inter-agency programs.  The role of the Coordinator is becoming more essential as the size and complexity of the program increases.
  • The Ambassador heads the in-country PEPFAR program and is the final decision-maker under PEPFAR Guidance to all program plans and activities that are submitted to the U.S. Global AIDS Coordinator for approval.
  • The Coordinator is a facilitator, a communicator, and at times, a negotiator.  The Coordinator is, in general, not a technical director, although the Coordinator may be expected on occasion to ensure follow-up on implementation of technical recommendations based on the Country Operational Plan (COP) and other performance review information.  The Coordinator represents PEPFAR with external partners, including government, press, and others.  When the Ambassador is requested for an external meeting and cannot attend, s/he may delegate this authority to the Coordinator.  Agency leads may also be expected to play a role in public diplomacy based on authority delegated by the Ambassador.
  • The United States Mission in Zambia has established an inter-agency PEPFAR Coordination Team consisting of Agency leads, which the Coordinator chairs and convenes.
  • The PEPFAR Country Coordinator oversees the Technical Working Groups (TWGs), which provide technical recommendations to guide implementation of the PEPFAR program.  The TWGs report to All Hands.  The Coordinator, in collaboration with Agency leads, will be accountable to ensure these groups are established, have an agenda and are achieving objectives.
  • Agency leads should be copied on communications between the Coordinator and TWGs or staff and on substantive communications between the Coordinator and the core team lead in headquarters.  This procedure is essential to retain trust and respect between agency leads and the Coordinator.  In addition, it is critical that the Coordinator be copied on internal agency communications related to matters of PEPFAR program strategy, implementation and management and staffing.
  • The Coordinator may represent the Agencies at official meetings.  When a Coordinator meets with Zambian government counterparts, s/he should include Agency leads or, if not possible, consult with Agency leads.
  • The Coordinator is the lead for the development of all tasks related to the COP, Quarterly Reports, and Annual Program Results (APR).

The Coordinator is responsible for ensuring that reports are submitted to Washington on time, for organizing the logistical arrangements for inter-agency work, and for keeping agencies on task for inter-agency efforts.


General responsibilities of the position will be to:

  • Direct the U.S. government PEPFAR Coordination Team in the conception, formulation, and recommendation of initiatives in response to the epidemic profile in Zambia and to the program operational realm.
  • Lead the PEPFAR investment in Zambia within the U.S. mission in Lusaka, as well as externally among national and international stakeholders, including the Ministry of Health, National AIDS Commission, multilateral institutions, bilateral partners, faith-based organizations, traditional authorities, private sector entities, and civil society organizations.
  • Manage PEPFAR’s investment in Zambia’s National HIV response in compliance with congressional earmarks and consistent with U.S. government laws and policies, especially legislation pertaining specifically to PEPFAR.
  • Coordinate closely with the implementing agencies to ensure resources are allocated to high performing implementing mechanisms that demonstrate impact using efficient HIV case finding care and treatment modalities, as well as those interventions that prevent onward transmission of the disease.

Specific Major duties and responsibilities include:

  • Manage the development of the annual country operational plans (COPs) and quarterly PEPFAR Oversight and Accountability Review Team (POART) through an on-going interagency process that is data driven and informed by consistent review of site level impact, expenditure, and quality data for epidemic control.
    1. Coordinate closely with the interagency on bi-weekly monitoring of key indicators in high impact sites.
    2. Develop systems for promising practices sharing across agencies, implementers and stakeholders.
    3. Ensure data is shared externally for mutual accountability of programmatic success.
  • Lead and facilitate external PEPFAR engagement with the Ministry of Health, including the National AIDS Council and Ministry of Finance.  The Coordinator leads outward facing and regular interaction with other bilateral, multilateral, public and private organizations, as well as civil society. Other external engagement responsibilities include:
    1. Engage regularly with the Global Fund, specifically the Fund Portfolio Manager. The programmatic split in Zambia between the programmatic inputs funded by PEPFAR and critical commodities from the Global Fund, is a fundamental element of the national HIV response and requires close engagement by the PEPFAR Coordinator.
    2. Meet regularly with in-country stakeholders, such as Civil Society Leadership, UNAIDS Country Director, WHO Representative and other private and non-profit entities.
    3. Serve as a regular member of the Health Donor Group (HDG) and HIV/AIDS Donor Group (HADG) on behalf of PEPFAR.  This may involve serving as Chair or Vice-Chair as part of normal governance responsibilities.
  • Serve as a member of the Ambassador’s Mission Leadership:
    1. Participate in and contribute to weekly Country Team meetings.
    2. Act in leadership positions, including Control Officer for high level delegations, when delegated by the Ambassador or Deputy Chief of Mission (DCM).
    3. Lead weekly Agency Leads Team strategic meetings with all agency leadership, as well as quarterly PEPFAR Oversight Accountability Response Team (POART) dialogue among the larger team in Zambia (approximately 50 members).
  • Lead and Manage the PEPFAR Coordination Office (PCO):
    1. Supervise nine (9) direct reports and manage office strategy and division of duties.
    2. Serve as the Control Officer for most inter-agency visits.

The incumbent’s performance will be measured on his/her ability to effectively coordinate and collaborate across the USG Zambia Mission, utilizing the latest programmatic and epidemiologic data to inform current and future PEPFAR investments in Zambia while exercising strong interpersonal skills and discretion to lead the program. 


This position will be hired through a USAID personal services contract.  Only US Citizens are eligible for this position.  Supervision will be provided by the Deputy Chief of Mission.


This position requires a highly qualified and experienced individual with exceptional interpersonal and communication skills, knowledge of the AIDS epidemic and the most relevant evidence-based programs to mitigate multi-sectoral response, the ability to foster team work, the capacity for strategic and tactical thinking and an understanding of the technical and policy requirements to achieve the PEPFAR goals in Zambia.  The incumbent must be familiar with and be able to work well in an overseas environment and with a wide range of governmental and non-governmental counterparts.  The PEPFAR Country Coordinator must have the following qualifications:

  • Education: An advanced degree (Master’s or higher) in a relevant professional discipline, such as public policy, public health, business administration or related subject, is required.
  • Prior Work Experience:  At least 10-12 years of progressively senior-level experience managing HIV/AIDS, health or other development programs, preferably in a developing country context, with at least 8 years of experience in managing and implementing HIV/AIDS programs.  At least 5 years of proven experience working with large, complex international or domestic programs.  Demonstrated experience operating in his/her non-native cultural environment.  Demonstrated strong knowledge and understanding of PEPFAR policies and programming parameters.  Actual experience managing PEPFAR programs.  Extensive knowledge of the technical issues related to HIV/AIDS, including knowledge of the principles of monitoring and evaluation.  Demonstrated strong ability to manage complex programs with cooperation among multiple U.S. government agencies with sometimes competing priorities and demands.
  • Skills:
  1. Strong effective interpersonal, teamwork, facilitation and negotiation skills.
  2. Strong oral and written communication skills.
  3. Ability to mitigate inter-agency conflicts and facilitate decisions on complex technical, programmatic, strategic, and financial issues.
  4. Ability to set clear standards and inspire staff.
  5. Strong analytical skills.
  6. Strong capacity to multi-task efficiently, including managing, prioritizing, and fulfilling competing demands in real time.
  7. Ability to monitor and track comprehensive and substantial data; and to manage complex inter-agency planning and reporting processes.
  8. Ability to empower PEPFAR team members to apply available resources and expertise to address the local epidemic.
  9. Cross-cultural sensitivity and awareness.
  10. Strong managerial skills.
  11. Available and willing to work outside the regular 40-hour workweek when required/necessary.
  12. Willing to travel to work sites and other offices as/when requested.
  13. Ability to obtain Department of State medical clearance and Secret security clearance within a reasonable time.
  • Language: Level IV English ability (fluent) is required.  The incumbent must possess a high degree of proficiency in both written and spoken English.
  • Exercise of Judgment:  The incumbent is required to exercise independent judgment and ingenuity to interpret and develop applications and guidelines to devise innovative approaches to resolve technical, administrative, managerial, and policy problems.  Excellent, balanced judgment must be exercised in setting priorities.  In addition, considerable judgment is required to work effectively with host-government officials; coordinate multi-sectoral efforts in support of objectives; and collect, analyse, and report the progress of activities and recommend project actions.


The Evaluation Factors listed will be the basis for evaluating and ranking applicants for the position.  Applicants will be scored based on the documentation submitted within the application.  Applicants must submit a Supplemental Document outlining their responses to the evaluation factors listed below, in order to be considered.  Only the highest-ranked applicants will be interviewed.

1.  Relevant Work Experience (40 points)

2.  Technical Knowledge and Ability (30 points)

3.  Communications and Interpersonal Skills (30 points)

A.  Relevant Work Experience (40 points):

  • Recognized professional with a proven track-record in international health, specializing in organizational and human capacity development, human resources for health, and healthcare finance, especially within Health and HIV/AIDS settings.     

•     In-depth experience working in Health and/or HIV/AIDS programs.

B.  Technical Knowledge and Ability (30 points):

  • Demonstrated knowledge working with USG procedures and policies, including procurement, financial and programmatic management, performance monitoring and evaluation of impact.
  • Demonstrated knowledge of the critical technical and substantive issues related to systems strengthening and capacity development, program/project development and public health, especially within HIV/AIDS prevention, care and treatment settings.
  • Demonstrated ability to interpret regulatory directives and related guidance, based on familiarity with USG and PEPFAR programs, policies, and regulations.

C.  Communications and Interpersonal Skills (30 points): 

  • Demonstrated excellent interpersonal, oral and written communication skills.
  • Demonstrated ability to establish and maintain a wide range of senior-level and working-level contacts with Health and HIV/AIDS programs in host country government, non-governmental, and private-sector circles. 
  • Demonstrated fluency in English, with outstanding public speaking, negotiating, writing, and communication skills for various audiences (technical and non-technical). 
  • Demonstrated ability to present complex material, including data, clearly concisely and persuasively in presentations, technical reports, and other mediums, at times within short timeframes.
  • Ability to draft speeches, press releases and success stories for the Ambassador and other high-ranking officials and for OGAC, Congress, and other stakeholders.  
  • Proven ability to work collaboratively in a team environment and to proactively build consensus. 
  • Ability to interact effectively and persuasively with a broad range of internal and external partners, especially high-ranking officials of the host country government, national NGOs and international organizations. 
  • Ability to function productively as a member of a multidisciplinary team and demonstrate experience and skills in managing human and financial resources. 
  • Demonstrated strong management and analytical skills to strategize, develop and implement effective HIV programs.
  • Proficiency with computer word processing, e-mail, worldwide web applications, Microsoft PowerPoint, Microsoft Excel and spreadsheet programs, and related logistics software for management, forecasting, etc.
  • Demonstrated strong financial management and administrative skills to track the performance of implementing partners.
  • Demonstrated supervisory experience.


The successful candidate will be selected based on a review of his/her qualifications, work experience, skills, and abilities; an interview; and the results of reference checks. The hiring panel may check references that have not been specifically identified by applicants and may check references before or after a candidate is interviewed.

The Contracting Officer reserves the right to establish a competitive range of offerors as part of selection process.

NOTE: Due to the high volume of applications, we will only contact applicants who are being considered. Thank you for your understanding.


For an offeror to be considered for this position, s/he must adhere to the following guidelines and complete, sign and submit the following documents to  This will enable the evaluation committee to thoroughly and objectively review the offer against the requirements of the position.

1.  Eligible offerors are required to complete and submit the offer form AID 309-2, “Offeror Information for Personal Services Contracts,” available at

2. Cover Letter (not more than one page)/Current Resume/Supplemental Document: Your CV/resume must contain concise, relevant information to evaluate the application.  Applicants must submit a Supplemental Document outlining their responses to the evaluation factors listed above. Offerors should cite specific, illustrative examples for each factor. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.

3. Professional References: Offerors are required to provide five (5) professional references who are not family members or relatives, with working telephones and email contacts. The references must be able to provide substantive information about offerors past performance and abilities.  Reference checks will be made only for offerors considered as finalists. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation of the application.

4. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to Late and incomplete applications will not be considered.

5. To ensure consideration of offers for the intended position, offerors must prominently reference the Solicitation number in the offer submission.


Once the Contracting Officer informs the successful offeror about being selected for a contract award, the CO will provide the successful offeror instructions about how to complete and submit the following forms.

1. Medical History and Examination Form (Department of State Forms)

2. Questionnaire for Sensitive Positions for National Security (SF-86), or

3. Questionnaire for Non-Sensitive Positions (SF-85)

4. Finger Print Card (FD-258)


As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:


(a) Employer’s FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker’s Compensation

(f) Annual and Sick Leave


Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas)

(a) Temporary Quarter Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600), and


USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.


USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at

2.USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at

3. Contract Cover Page form AID 309-1 available at

4. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at

5. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See


EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission in Zambia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. USAID/Zambia also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Friday, February 21, 2020 - 4:00am

Last updated: February 21, 2020