USAID/Ukraine Solicitation 04-2017 for Project Management Specialist (Health), FSN-11

I. GENERAL INFORMATION

1. SOLICITATION NO.: USAID-04-2017

2. ISSUANCE DATE: 12/04/2017

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: 12/18/2017 at 6:00 p.m. Kyiv Time

4. POSITION TITLE: USAID Project Management Specialist (Health)

5. MARKET VALUE: Equivalent to FSN-11 in accordance with AIDAR Appendix J and the Local Compensation Plan of the US Embassy in Kyiv. Final compensation will be negotiated within the market value.

6. PERIOD OF PERFORMANCE: Two years with a possible extension

7. PLACE OF PERFORMANCE: Kyiv, Ukraine

8. SECURITY LEVEL REQUIRED: Facility Access

9. STATEMENT OF DUTIES:

MAJOR DUTIES AND RESPONSIBILITIES:

The Project Management Specialist for Public Health will undertake project management, monitoring, reporting, and training activities. The individual will provide technical leadership in the area of HIV prevention and linkage to care, as well as HIV case management. The individual will also be responsible for documentation, and information-sharing for the USAID/Ukraine Office of Health (OH). Even though the incumbent will primarily work on USAID activities, some activities will be highly coordinated with and support the interagency partners (Centers for Disease Control, Peace Corps, and US Department of Defense) under the President’s Emergency Plan for AIDS Relief (PEPFAR). The Project Management Specialist for Public Health serves as one of USAID/Ukraine Office of Health (OH) management and technical experts. S/he will act as the COR/AOR for one or more projects. The incumbent will provide strategic, management, and technical advice to the USAID/USG in the HIV/AIDS sector and represent the Mission to the GOU, Oblast Health Authorities, UN technical agencies, World Bank, other bilateral development assistance agencies, civil society organizations (CSOs), and other relevant agencies and stakeholders. He/she will serve as an office technical lead and will also serve on Global Fund and other relevant technical working groups.

A. Strategic Planning and Coordination (30%)

a) Coordinate, plan, and program USAID/USG-assisted health programs with the GOU, Global Fund, UNAIDS and other relevant UN technical agencies, and other donor and NGO partners.

b) Coordinate USAID/USG-assisted health programs with similar health programs in Ukraine.

c) Conceptualize, design, and draft key policy and strategic documents.

d) Conceptualize and design new projects. Serve on relevant technical review panels to evaluate technical program descriptions, and other technical evaluation committees.

e) Prepare briefing materials, talking points, and other documentation for the USAID Program Office, senior USG leadership, USAID/W, PEPFAR, and other relevant audiences. Advise and provide recommendations to relevant counterparts and audiences.

f) Assist OH’s Implementing Partners to incorporate sustainability, harmonization, quality assurance, and integration into the design, planning, and implementation of their programs.

g) Coordinate with OH officers responsible in the USAID/USG health portfolio to be fully knowledgeable about their projects, seek integrated activities, and have the capacity to represent these activities to other audiences, if needed.

B. Management of Program Activities (30%)

a) Serve as a COR/AOR. Faithfully execute the responsibilities of the COR/AOR letter, and comply with applicable COR/AOR requirements in the contract, cooperative agreement, or grant.

b) Review key management documents, such as annual plans, quarterly plans, and financial management statements.

c) Support program monitoring and evaluation, including field visits to directly observe USAID-supported activities. Ensure that performance monitoring systems are in place and that periodic, reliable indicators have been established and that projects are collecting and analyzing valid data and disseminating them appropriately.

d) Draft relevant sections to USG/USAID planning and performance reports including, but not necessary limited to, Operational Plans (OPs), Country Operational Plans (COPs), Semi-Annual Program Reports (SAPRs), Program Management Plans (PMPs), and Performance Plans and Reports (PPRs). Review and edit versions of these reports.

e) Meet regularly with project leaders and hold in-brief and out-brief meetings with international and national consultants.

f) Provide technical and programmatic input for baseline, midterm, and endline evaluations of relevant projects as required.

C. Technical Leadership (25%)

a) Provide technical leadership in the area of HIV prevention and linkage to care, as well as HIV case management.

b) Continuously strive to improve personal technical expertise and familiarity with the sectors assigned.

c) Develop and maintain contacts with key government officials, NGOs, and other donors.

d) Act as technical liaison to international and Ukrainian public health experts and consultants.

e) Represent the Office of Health in routine Mission meetings and Embassy meetings.

f) Represent the Office of Health in communication with USAID/W and other development partners.

g) Represent the Office of Health at GOU and stakeholder meetings and events.

h) Represent the Office of Health at professional and official events.

i) Serve on technical internal and external working groups.

D. Communications Activities for the Office of Health (15%)

a) Develop scene-setters related to HIV/AIDS projects for site visits and events for the Front Office, USAID/W, the Ambassador, or the DCM and other interested parties.

b) Respond to requests for information and communications materials related to the Office of Health HIV/AIDS projects.

c) Develop project success stories and activity summaries related to HIV/AIDS projects.

SUPERVISORY RELATIONSHIP: Project Management Specialist for Public Health will be supervised by and report to the Deputy Office Director. 

SUPERVISORY CONTROLS: This incumbent will not supervise any staff members.

10. AREA OF CONSIDERATION: Open to All Interested CCN (Cooperating Country National) Candidates.

AIDAR, Appendix J, 1. (b) Definitions:

(6) “Cooperating country” means the country in which the employing USAID Mission is located.

(7) “Cooperating country national” (“CCN”) means an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

NOTE: ALL CCNs MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.  THE MISSION DOES NOT SPONSOR WORK PERMITS.

11. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

12. POINT OF CONTACT: USAID/HR, email at kyivvacancies@usaid.gov.

13. SUBMIT APPLICATIONS TO:

Human Resources Office

KyivHR@state.gov, fax: +38-044-521-5155

Include vacancy number and position title in the subject line of your email/fax cover sheet and on your application.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a. Education: At least a master’s degree or equivalent professional degree in public health, nursing, or international development.

b. Prior Work Experience: Minimum five years of progressively responsible experience in health-related activities, including site monitoring and evaluation, analytics, and documentation.

c. Language Proficiency: Fluency in English, writing and speaking ability is required. Fluency in Ukrainian and Russian is required too.

d. Skills and Abilities: A high level of analytical skills, professional expertise, and sound independent judgment is required. Ability to establish and maintain relationships based on respect and recognized knowledge with senior level government officials, development partner counterparts, and civil society organization leaders is essential. Ability to understand, analyze, use, and present data, statistics, and empirical models and forecasts for decision-making is required. Also required are (1) skills in monitoring and evaluation, (2) expertise in tracking budgets and conducting budget analysis, (3) demonstrated ability to work flexibly and meet multiple deadlines, (4) strong computer skills including work processing, spreadsheet programs, and power point, (5) excellent communication skills, including the ability to articulate USAID policies and strategies and to respond to questions about USAID’s support in the health sector; and (6) ability to make presentations comfortably in front of small and large audiences.

III. EVALUATION AND SELECTION FACTORS

After an initial application screening, the best qualified applicants may be invited for a written examination and to an oral interview.

Quality Ranking Factors (QRFs):

  1. Education:  10 points
  2. Experience: 20 points
  3. Knowledge, Skills and Ability: 30 points
  4. InterviewPerformance (including Language Proficiency): 25 points
  5. References: 15 points

TOTAL POSSIBLE POINTS: 100 points

The successful candidate will be selected based on a review of his/her qualifications, work experience, skills, and abilities; an interview; and the results of reference checks. The hiring panel may check references that have not been specifically identified by applicants and may check references before or after a candidate is interviewed.

The candidate with the highest overall score will be selected based on the criteria above.

The final phase of the selection process is the probationary period. The probationary period is three months.

NOTE:  Due to the high volume of applications received, we will only contact applicants who are being considered.  Thank you for your understanding.

IV. PRESENTING AN OFFER

1. Eligible Offerors are required to complete and submit the signed offer form DS-174 form(s) in English, standard resumes and a cover letter(s).

DS-174 in English is available on USAID/Ukraine website: https://www.usaid.gov/forms/ds-174/pdf

  • Applicants are required to submit the proof of the required education level.
  • Copies of all documentation that confirms your legal eligibility to work in this country
  • Any other documentation (e.g., essays, certificates, awards, driver license) that addresses the qualification requirements of the position as listed above
  • Applicants must address each required qualification listed below with specific information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12.

3. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

4. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the (CO) informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms, needed to obtain medical and security clearances.

  1. AID 1382-1, Medical History & Examination for Foreign Applicants
  2. Questionnaire for Employment Authorization (US Embassy Kyiv form)
  3. Authorization for Release of Information (US Embassy Kyiv’s form)
  4. Certificate of Criminal Records (obtained from the pertinent court)

5. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

1. BENEFITS:

  • Health and Life Insurance coverage
  • Defined Contribution Fund 12%

2. ALLOWANCES (as applicable):

  • Meal Allowances: The annual amount is $853 for employees working on a full time basis.
  • Family Allowances: The mission provides a child allowance. Grants amounts are subject to change as determined by the Ukrainian State Budget Law.

6. TAXES

Local Employee Staff is responsible for paying local income taxes. The U.S. Mission does withhold yearend local income tax payments.

7. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

  • AAPD 16-03 Expanded Incentive Awards for Personal Services Contracts with Individuals
  • AAPD 06-08 AIDAR, Appendices D and J: Using the Optional Schedule to Incrementally Fund Contracts

4. Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

EQUAL EMPLOYMENT OPPORTUNITY:  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.  The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Issuing Country 
Date 
Monday, December 4, 2017 - 9:30am

Last updated: December 05, 2017