USAID/Ukraine Solicitation: Chauffeur for Mission Director, FSN-04

I. GENERAL INFORMATION

1. SOLICITATION NO.: USAID-05-2018

2. ISSUANCE DATE: 07/02/2018

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: 07/16/2018 at 6:00 p.m. Kyiv Time

4. POSITION TITLE: CHAUFFEUR FOR MISSION DIRECTOR

5. MARKET VALUE: Equivalent to FSN-4 in accordance with AIDAR Appendix J and the Local Compensation Plan of the US Embassy in Kyiv. Final compensation will be negotiated within the market value.

6. PERIOD OF PERFORMANCE: Two years with a possible extension

7. PLACE OF PERFORMANCE: Kyiv, Ukraine

8. SECURITY LEVEL REQUIRED: Facility Access

9. STATEMENT OF DUTIES:

USAID places particular importance on the Chauffeur function in general, and the Mission Director Chauffeur function in particular. In addition to possessing excellent defensive driving skills, Chauffeur must exercise good judgment in the daily performance of his/her duties and have a thorough knowledge of road systems, not only in capital cities but also in other destination points in the host country (and occasionally in neighboring countries as well). Chauffeur must know the boundaries of various “go” and “no-go” areas of the capital city and the countryside. Chauffeur must exercise sound judgment in selecting appropriate routes from point A to point B, taking into consideration unrest or other unusual circumstances, and traffic patterns at various times of day. Chauffeur must practice patience and self-control, and be able to defuse potentially dangerous situations to protect their passengers.

MAJOR DUTIES AND RESPONSIBILITIES:

a. Driving Duties: 80% Under the general supervision of the Supervisory Management Specialist (Deputy EXO), the Chauffeur works in accordance with instructions and schedules provided by the Mission Director, the Deputy Mission Director, or the Mission Director’s Administrative Assistant. The Chauffeur operates the Director’s vehicle within the capital city and throughout the country to provide transportation services to the Mission Director, and to other employees and visitors, including VIPs. The Chauffeur assumes primary responsibility for the assigned vehicle, ensuring the vehicle is clean and properly maintained in order to provide safe transportation services. The Chauffeur assists the Mission Director in planning logistics for field trips, researching destination points, and collecting and sharing pertinent information, such as the description of the site, projected travel time, road conditions, etc. with appropriate Mission and security personnel. The Chauffeur suggests an appropriate vehicle, ensuring adequate planning and safety considerations have been factored into trip schedules, and coordinates with the RSO as required. The Chauffeur exercises sound judgment in selecting routes to ensure passenger safety. The Chauffeur coordinates with the Motor Pool and other sections of the Executive Office and the Embassy to ensure that preventive maintenance is performed on a regular basis; and, reports malfunctions immediately, along with other problems that may arise in the performance of assigned functions. The Chauffeur maintains a high level of security awareness at all times, in order to ensure that USG property is protected and that the Mission Director and/or other passengers are not endangered. The Chauffeur reviews and follows post safety and security requirements and procedures established by RSO and GSO.

b. Related Incidental Duties: 20% The Chauffeur maintains the Daily Log of Vehicle Usage, and assists in the preparation of vehicle reports and inventories. The Chauffeur reports vehicular accidents immediately, in accordance with Mission procedures; completes all required paperwork to document accidents; and, ensures that Police and the Insurance Company have all information required to complete their investigations/reports. On an as-needed basis, the Chauffeur provides services on weekends and afterhours, within the capital city and elsewhere. Depending on the needs of the Mission, the Job Holder may drive other official vehicles from ICASS Motor Pool.

SUPERVISORY RELATIONSHIP: The incumbent reports directly to and receives guidance from the Supervisory Management Specialist (Deputy EXO) who provides both technical and administrative direction to assure conformance with USAID MOs and other Mission policy. The incumbent works in accordance with instructions and schedules provided by the Mission Director, Deputy Mission Director, and/or the Mission Director’s Administrative Assistant as well as Supervisory Regional Executive Officer and Deputy EXO. The Chauffeur, Deputy EXO and the Mission Director will mutually establish work objectives, and the Mission Director will provide input to the annual performance evaluation, which will be completed by the Supervisory Management Specialist (Deputy EXO).

10. AREA OF CONSIDERATION: Open to All Interested CCN (Cooperating Country National) Candidates.

AIDAR, Appendix J, 1. (b) Definitions:

(6) “Cooperating country” means the country in which the employing USAID Mission is located.

(7) “Cooperating country national” (“CCN”) means an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

NOTE: ALL CCNs MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.  THE MISSION DOES NOT SPONSOR WORK PERMITS.

11. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

12. POINT OF CONTACT: USAID/HR, email at kyivvacancies@usaid.gov.

13. SUBMIT APPLICATIONS TO:

Human Resources Office
KyivHR@state.gov Include vacancy number and position title in the subject line of your email and on your application.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Education: Completion of secondary school is required

Prior Work Experience: A minimum of three (3) years of experience driving a motor vehicle as a professional Chauffeur is required. Prior experience with a USG agency or international organization is desirable

Language Proficiency: Level III in English ability is required. Level IV in Ukrainian and Russian is required. The Chauffeur must be able to read manufacturers’ operating manuals for his/her assigned vehicle; and, to read a wide variety of forms and complete them accurately and legibly. The Chauffeur must be able to take oral instructions over the radio/phone and transmit instructions in the same manner. The Chauffeur must be able to speak English sufficiently well to be understood by typical USAID visitors.

Skills and Abilities: Must have local driver license category “B”, “C” and “D”. Excellent defensive driving skills are required, as are strong interpersonal skills. The ability to deal tactfully with passengers and with other drivers in order to defuse and resolve difficult and potentially volatile situations that may arise during travel is required. Patience and persistence in interacting with working-level employees of governmental and non-governmental ministries/offices to obtain documents is essential. The ability to exercise sound judgment in selecting the most appropriate routes at any given time is required. The ability to complete incident reports accurately is required.

III. EVALUATION AND SELECTION FACTORS

After an initial application screening, the best qualified applicants may be invited for a written examination and to an oral interview.

Quality Ranking Factors (QRFs):

  1. Education: 5 points
  2. Experience: 25 points
  3. Knowledge, Skills and Ability: 35 points
  4. Interview Performance (including Language Proficiency): 25 points
  5. References: 10 points

TOTAL POSSIBLE POINTS: 100 points

The successful candidate will be selected based on a review of his/her qualifications, work experience, skills, and abilities; an interview; and the results of reference checks. The hiring panel may check references that have not been specifically identified by applicants and may check references before or after a candidate is interviewed.

The candidate with the highest overall score will be selected based on the criteria above. The final phase of the selection process is the probationary period. The probationary period is three months.

NOTE:  Due to the high volume of applications received, we will only contact applicants who are being considered.  Thank you for your understanding.

IV. PRESENTING AN OFFER

1. Eligible Offerors are required to complete and submit the signed offer form DS-174 form(s) in English, standard resumes and a cover letter(s).

DS-174 in English is available on USAID/Ukraine website: https://www.usaid.gov/forms/ds-174/pdf

  • Applicants are required to submit the proof of the required education level.
  • Copies of all documentation that confirms your legal eligibility to work in this country
  • Any other documentation (e.g., essays, certificates, awards, driver license) that addresses the qualification requirements of the position as listed above
  • Applicants must address each required qualification listed below with specific information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12.

3. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

4. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the (CO) informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms, needed to obtain medical and security clearances.

  1. AID 1382-1, Medical History & Examination for Foreign Applicants
  2. Questionnaire for Employment Authorization (US Embassy Kyiv form)
  3. Authorization for Release of Information (US Embassy Kyiv’s form)
  4. Certificate of Criminal Records (obtained from the pertinent court)

5. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

1. BENEFITS:

Health and Life Insurance coverage

Defined Contribution Fund 12%

2. ALLOWANCES (as applicable):

  1. Meal Allowances: The annual amount is $853 for employees working on a full time basis.
  2. Family Allowances: The mission provides a child allowance. Grants amounts are subject to change as determined by the Ukrainian State Budget Law.

6. TAXES

Local Employee Staff is responsible for paying local income taxes. The U.S. Mission does withhold yearend local income tax payments.

7. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

  • AAPD 16-03 Expanded Incentive Awards for Personal Services Contracts with Individuals
  • AAPD 06-08 AIDAR, Appendices D and J: Using the Optional Schedule to Incrementally Fund Contracts

4. Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

EQUAL EMPLOYMENT OPPORTUNITY:  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.  The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

 

Issuing Country 
Date 
Monday, July 2, 2018 - 7:15am

Last updated: July 02, 2018