Solicitation for U.S. Personal Services Contractor (USPSC) - Acquisition and Assistance Specialist (A&A Specialist)/Cost and Price Analyst, GS-11
SOLICITATION NUMBER: SOL-121-17-000003
ISSUANCE DATE: November 09, 2016
CLOSING DATE: November 25, 2016 (6 p.m. Kyiv Time)
POSITION TITLE: Acquisition and Assistance Specialist (A&A Specialist) / Cost and Price Analyst
MARKET VALUE: GS-11 equivalent ($51,811 - $67,354). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background.
PERIOD OF PERFORMANCE: One year with an option for renewal, subject to the availability of funds and Agency/Mission requirements.
PLACE OF PERFORMANCE: Kyiv, Ukraine
AREA OF CONSIDERATION: US Citizens, Resident Hire*
LOCATION: USAID/Ukraine, Regional Contracting Office
* Resident Hire means a U.S. citizen who, at the time of hire as a PSC, resides in Ukraine as a spouse or dependent of a U.S. citizen employed by a U.S. government agency or under any U.S. government-financed contract or agreement, or for reasons other than for employment with a U.S. government agency or under any U.S. government-financed contract or agreement. A U.S. citizen for purposes of this definition also includes persons who at the time of contracting are lawfully admitted permanent residents of the United States.
Note: Only those applications that are received in the Human Resources Unit before the closing date will be eligible for consideration. Applications that are inadequate or incomplete will not be considered. Only those applicants who are selected for interviews will be contacted.
I. POSITION DESCRIPTION
The Regional Contracting Office (RCO) plays a pivotal role in the successful execution of USAID’s Strategic Goals and Objectives through the planning, solicitation, award and administration of acquisition and assistance (A&A) mechanisms throughout the region, including Ukraine, Moldova and Belarus. RCO staff includes three USDH Contracting/Agreement Officers (CO/AO), four Foreign Service Nationals (FSN) in Kyiv, all of whom work with the technical teams to develop, award and administer programs via A&A mechanisms.
BASIC FUNCTION OF POSITION: The A&A Specialist is a key assistant to the Contracting/Agreement Officer and a point of contact for specific A&A actions within RCO. The Incumbent is a crucial player for assisting RCO and will be readily able to apply US Government contracting experience (either directly or via private industry experience performing US Government contracts at the prime and/or subcontract level) to a full range of A&A work in regards to cost and price analysis. S/he will do this by applying A&A knowledge, skills and abilities on all A&A actions from cradle to grave while working under the direction of the contracting officers (COs). S/he may also be assigned as the team lead in performing detailed cost evaluations and establishing negotiation objectives for major A&A solicitations for RCO.
Individual actions will be unique and multifaceted. RCO covers varied and complex programs. Besides being able to apply professional procurement skills through all manner of A&A instruments, the incumbent will be expected to deal with multiple US and host government entities, and cross cultural business dealings.
DUTIES AND RESPONSIBILITIES: The A&A Specialist will be active in a broad range of USAID A&A activities, to include high dollar, competitive procurement actions, but also assistance (grants and cooperative agreements), modifications, delivery and purchase orders, interagency agreements and supply schedule or other related actions. S/he shall exercise leadership skills in conducting technically proficient procurement and assistance, fully complying with all relevant laws, regulations and procedures and performed in a positive, team and customer oriented manner.
1. Pre-Award Expertise and Services (45%)
Under the guidance of the RCO Director, performs or directs all actions required to conceptualize, plan, solicit, negotiate and award many kinds of acquisition and assistance actions of varying complexity. Conducts Acquisition and Assistance planning and subsequent pre-award activities fully supportive of USAID's strategic and special objectives and related results expectations and requirements. Serves as a principal advisor on all cost evaluations (including full cost, price, and cost realism analyses) for all major A&A actions in RCO.
- Can understand performance based A&A principles with a resulting capability to meld Acquisition and Assistance services into specific contributions to appropriate USAID objectives and lower level indicators, outputs and inputs.
- Organizes, directs, conducts and/or coordinates pre-bid/pre-proposal conferences for complex procurement actions.
- Reviews requests for A&A cost/price analyses actions (to include consulting on scope of work or program description documents), and manages the process to ensure compliance with Federal Acquisition Regulations (FAR), USAID Acquisition Regulations (AIDAR) and associated USAID policies. The incumbent manages the technical and cost/price evaluation process plus subsequent adjustments following negotiation. This includes completing fully documented files with certifications, negotiation memoranda reflecting complete explanations for Contracting Officer decision rationales, a comprehensive record of commitments and obligations of the parties.
- Develops long-range plans for cost/price analyses of new or complex programs. Responsible for procurement planning activities in assigned organizations, which may include reviewing and clearing project papers and representing RCO at program planning meetings. Anticipates problems and provides advice to project personnel on effective implementation and time frames required. Serves on project review committee.
- Serves as advisor to program officials in project planning meetings. Advises program officials of the procurement instruments to be used and assists in the preparation of statements of work. Provides guidance and training to new project/technical staff on USAID regulations and FAR requirements where appropriate. Collaborates in the development of evaluation criteria.
2. Post-award Expertise and Services (45%)
Under the guidance of the RCO Director, performs all necessary actions.
- Exercises a proactive role during the administration phase to include coordinating with technical, controller and legal officers, conducting meetings and conferences as required, maintaining good communications with contractors, recipients and grantees, interpreting contract or award provisions, and negotiating and finalizing instrument modifications when warranted.
- Coordinates special requirements when necessary and under guidance from the contracting officer (CO) with other US Government offices and agencies, including the Office of Inspector General (OIG), Defense Contract Audit Agency (DCAA), General Accounting Office (GAO), and Small Business Administration. Responds to Freedom of Information Act requests as needed under the direction of the contracting officer.
- Responsible for contract administration sufficient to ensure contract terms and conditions are met and that the contractor delivers the required goods or services in a timely manner to achieve the objectives of the Agency's projects and programs. Responsibilities typically include periodic site visits, approval of changes to incremental funding, preparation of rate and cost adjustments, redirection of level of effort, coordination of time extension, incorporation of change orders, preparation of stop work orders, sub-awards consents, approval of key personnel, equipment purchases, property disposition reviews and approvals, preparation of cure notices or show cause letters, and contract closeout. Advises technical office counterparts and contractors on their administration responsibilities contained in the contract. Evaluates the adequacy of the contractor's business management systems for areas such as personnel compensation, insurance subcontracting procedures, and results of the financial audits as directed by the contracting officer.
3. Mission Support Services (10%)
As one of the RCO’s A&A Specialists, establishes and maintains an authoritative Mission presence to include provision of consultative advice on A&A policies and procedures to external groups (e.g., other USG agencies, NGOs, public international organizations (PIOs), for-profit contractors, other donors, etc.). Responds to protests and audits findings and recommendations by researching and developing necessary analysis, documentation, and history of the awards as needed at the direction of the contracting officer.
SUPERVISION AND MANAGEMENT RESPONSIBILITIES: Incumbent is supervised by RCO Director/Supervisory Contracting Officer. Incumbent may be required to supervise FSN A&A specialists. Incumbent will be required to provide guidance, training and experience-based knowledge to other A&A specialists on the principles of cost and price analysis.
II. QUALIFICATIONS AND SELECTION CRITERIA
EDUCATION (20 POINTS): The successful candidate must have a degree in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, organizational management and any other related social science field. The study of the degree should include at least 24 semester/36 quarter hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
WORK EXPERIENCE (20 POINTS): The successful candidate must demonstrate relevant past performance and work experience of three or more years with progressive responsibilities in an area relating to A&A work (including auditing, financial analyses, legal analyses, etc.). At least two years of previous employment or interaction with U.S. Government department or agencies or other international development organizations.
COMMUNICATIONS (20 POINTS): The successful candidate must demonstrate excellent interpersonal skills as well as excellent oral and written communication skills.
KNOWLEDGE (10 POINTS): The successful candidate must demonstrate current knowledge of Federal regulations.
SKILLS AND ABILITIES (30 POINTS): The successful candidate must demonstrate strong organizational skills, the ability to plan and provide required support for RCO in a timely and effective manner, and an ability to quickly assimilate information and quickly learn required procedures. Good analytical, negotiating, and time management skills are required, with strong proofreading skills and attention to detail is required. The ability to work calmly, tactfully, and effectively under pressure is essential, as well as the ability to maintain strict confidentiality and high ethical standards throughout all phases of acquisition and assistance actions. In addition, the incumbent must be able to lead meetings at all levels, provide effective and tactful procurement ethics guidance to senior management personnel, and senior executives of private sector and non-governmental organizations and must be prepared to enforce ethical standards on these individuals if necessary. Completion of FAC-C Level 1, 2 or 3 is highly desirable.
Other Requirement: Assignment is contingent on obtaining a medical and security clearance. Ability to quickly obtain security clearance is highly desired.
In order to be considered for the position, a candidate must meet the minimum qualifications listed in the solicitation at the time of submission and must submit all the following required materials:
- Cover Letter;
- Curriculum Vitae/Resume;
- Complete and signed Form AID 302-3 (available at http://www.usaid.gov/forms/);
- List of three to five professional references.
All application packages are to be submitted via email to: KyivVacancies@usaid.gov
Please cite the solicitation number and position title within the subject line of your email application. Incomplete, unsigned or late applications will not be considered. Only those applicants who are selected for interviews will be contacted.
Any questions concerning this solicitation may be directed to James Berscheit, Supervisory Regional Executive Officer at firstname.lastname@example.org.
EQUAL EMPLOYMENT OPPORTUNITY (EEO) STATEMENT
The U.S. Mission in Kyiv provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The US Government also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
Last updated: November 10, 2016