Privacy Impact Assessment (PIA) Summary
PII supplied by employee is information that is used to assist clients with living a healthy life style, including by tailoring information sent via e‐mail newsletters and tracking progress against health‐related goals. Information includes name, e‐mail address, birthdate, and information about life style and health status. In some cases employees will create an identifier for initial login purposes.
Via Interagency Agreement A161687, FOH has been under contract with USAID since 2011 to provide a variety of wellness and occupational health services. The most recent version of this agreement was negotiated with Bernadette Mitchell and was signed and accepted by Elizabeth Kolmstetter. Statement of Work S168428, which defines support to be provided for the H30 USAID Wellness Health Promotion Program defines the explicit scope of services.
As defined in the statement of work between USAID and FOH agencies, a key part of the FOH health promotion services is to provide USAID employees with "access to an online Health Risk Assessment (HRA) tool. The HRA tool is provided via a secure Internet web site that allows interested staff to access the web site and set up an account. Once user set up an account, they can answer a survey about their health status. Responses to this survey allow the system to identify potential health risks and identify activities or lifestyle changes that the person could make to improve their wellness. Once the HRA survey is complete, the enrolled staff can gain access to content about the health and wellness issues that are relevant to them. The site also provides them with tools to track progress on proposed actions, and it can provide the enrolled members with routine messages to keep them aware and help remind them about the activities or lifestyle changes they could perform.
If enrolled members feel they need more support than the self‐help and automated emails, they may opt‐in to receive routine coaching. In the process of opting into this, members are informed that this means they will be sharing their information with a lifestyle coach. If they do opt in, they will have teleconferences with the coach who has access to the information the person is inputting in to the system to help track and encourage their progress towards goals.
