USAID Senegal Job Announcement Project Management Specialist (Senior Education Direct Financing Specialist) FSN-11-SOL 72068521R00009

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SOLICITATION NUMBER:      72068521R10009

ISSUANCE DATE:                       April 28, 2021

CLOSING DATE:                         May 18, 2021

 

SUBJECT:  Solicitation for a USAID Project Management Specialist (Senior Education Direct Financing Specialist)
Cooperating Country National Personal Services Contract (CCN/PSC)
(Senegal Local Compensation Plan)

 

Dear Prospective Offerors:

 

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

 

Offers must be in accordance with Attachment 1 of this solicitation.  Incomplete or unsigned offers will not be considered.  Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.

Any questions must be directed in writing to the Point of Contact specified in the attached information.

Sincerely,

 

 

 

Cheryl Wilson

Supervisory Regional Executive Officer

 

  1. GENERAL INFORMATION

1.    SOLICITATION NUMBER:  72068521R10009

2.    ISSUANCE DATE:  April 28, 2021

3.    CLOSING DATE/TIME FOR RECEIPT OF OFFERS:  May 18, 2021- 5:00 p.m. (GMT)

4.    POINT OF CONTACT:  Recruitment team, email at usaiddakar-hr@usaid.gov

5.    POSITION TITLE:  USAID Project Management Specialist (Senior Education Direct Financing Specialist)

6.    MARKET VALUE:  Salary equivalent to grade FSN-11. In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Senegal. Final compensation will be negotiated within the listed market value.

7.    PERIOD OF PERFORMANCE:  The services provided under this contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to the availability of funds, the need for services and performance. The base period will be for one year, estimated to start on o/a August 1st, 2021. Based on Agency need, the Contracting Officer may exercise an additional option period for four years for the dates estimated as follows:

Base Period:

o/a August 1, 2021 to July 31, 2022

Option Period 1:

o/a August 1, 2022 to July 31, 2026

8.    PLACE OF PERFORMANCE:  US Embassy/USAID compound in Dakar, Senegal, with possible travel as stated in the Statement of Duties.

9.    ELIGIBLE OFFERORS:  USAID policy is that a CCNPSC is preferred over a Third Country National Personal Service Contract (TCNPSC) in order to integrate the foreign assistance effort into the community, enhance the skills of the cooperating country's population, and contribute to the local economy. The establishment of a TCNPSC position must be temporary and must only be used when: a) Qualified CCNs are not available; b) Limitations on Agency and Mission operations do not allow sufficient time to train CCNs; and c) Program efficiencies and policy objectives can only be achieved using TCNPSCs as a substitute for available, eligible, and qualified U.S. Nationals (USNs) or CCNs.

10.  SECURITY LEVEL REQUIRED:  Facility Access

11.  STATEMENT OF DUTIES

BASIC FUNCTION OF POSITION

This position is for a senior Senegalese professional to support the Mission’s education programs in Direct Financing, with a focus on Government-to-Government (G2G) programming. The position sits in the USAID/Senegal Education (EDU) Office. The jobholder works in all aspects of Direct Financing and local capacity development (LCD) and develops USAID’s in-house measures to spearhead initiatives that are central to the USAID Education Strategy and Senegal’s Journey to Self-Reliance.  The Mission’s G2G programming is high-profile, attracting significant interest from USAID/Washington and high levels of the Government of Senegal (GOS), and therefore requires proactive technical engagement to resolve ongoing challenges.

The Education Team currently manages an annual portfolio of about $20 million in new year funding. The jobholder represents USAID in coordination fora with the Government of Senegal (GoS), donors, and other stakeholders at all levels of the education system. The jobholder ensures that USAID/Senegal’s education programs are: (1) designed, implemented, monitored, and reported in accordance with USAID policies and guidelines; and (2) are consistent with the education priorities and plans of the Ministry of Education (MoE). The jobholder provides information and advice through these fora to improve host country efforts in the education sector.

The jobholder serves as Government Agreement Technical Representative (GATR) for multi-million-dollar awards to the Government of Senegal, ensuring effective implementation of strategies in conformity with USAID rules and regulations and consistent with Government of Senegal policies and operating principles. The jobholder provides technical guidance on Direct Financing issues and implementation to the Education Office and wider Mission and to MOE counterparts consistent with the policies of USAID.

The individual in this position will be a recognized expert in the education sector and will perform a full range of consultative, advisory, project management, technical support, monitoring, data collection, and evaluative functions.

The job may be expected to perform work-related travel.

MAJOR DUTIES AND RESPONSIBILITIES

Project Management and Oversight (40%)

  • Serve as GATR for specific G2G/LCD activities, providing day-to-day oversight, as well as strategic and technical input on annual activities and performance monitoring plans. 
  • Verify the completion of milestones under G2G awards and seek to continually use problem-solving skills and foresee upcoming questions. Recommends changes in strategic and/or implementation approaches. 
  • Refine ill-defined outcomes in order to ensure results in order to ensure timely payments to recipients of G2G/LCD awards and confirm that payments comply with USG financial procedures and the terms of awards.
  • Draft Direct Financing inputs for the Mission’s annual Operational Plan.
  • Track results achieved under G2G; analyze data and results to confirm their continuing validity; draft G2G components of annual Performance Plan and Report (PPR). 

Policy Engagement and Strategic Direction (30%)  

  • Advise the Education Office on the overall management of the Direct Financing portfolio. Lead efforts to ensure sub-granting under USAID implementing partners (IPs) is optimally harmonized with the sector’s G2G approach.
  • Convene Basic Education Team on a regular basis in order to determine responses to questions of overall strategic concern.
  • Advise the Mission on strategic and programmatic matters through the G2G Working Group and ensure close coordination of G2G activities across the Mission. Provide coaching and mentoring to new mission staff on the management of G2G awards. Lead assessment of technical, fiduciary, and organizational capacity of potential G2G/local partner recipients. Advise Mission on the suitability of assessed entities for direct financing and on appropriate capacity-building and risk mitigation measures.  
  • Represent USAID in education sector thematic commissions, working groups with the MOE, and other donors working in the education sector. Take a leading role during quarterly implementation review and strategy sessions with key MOE directorates.
  • Review, analyze, and respond to education sector documents and studies.
  • Provide input on Government of Senegal education policy and reforms in order to strengthen education systems. Recommend policies and approaches to improve accountability and increase local resource mobilization.
  • Collaborate closely with other bilateral and multilateral donors working in technical areas relevant to USAID’s education programs.
  • Draft written communications and speeches for USAID/Senegal’s education program in French and English.
  • Contribute to the team’s Development Outreach and Communications strategy by identifying program success stories and finding ways to convey information on USAID/Senegal’s education program to audiences in Senegal and the United States.

Technical Assistance (30%)

  • Design G2G/LCD activities consistent with USAID strategy. Manage the internal and external process of developing new G2G/LCD awards, including development of appropriate milestones for G2G/LCD activities. Represent the Education Office in the design, planning, and implementation of cross-sectoral G2G/LCD activities.
  • Advise, coach, and mentor MoE Regional Education Directors on education activities under G2G awards. 
  • Support the tracking of progress on indicators at the input, output, and impact levels, identifying indicators that are not performing as expected and working with government counterparts to take corrective action.
  • Present education sector data in a variety of analytical and visual formats (graphs, charts, maps, etc.) and present data at periodic regional and national Steering Committee meetings and Program Implementation Reviews.
  • Participate in the annual program performance reviews with the MoE and other program stakeholders.
  • Share best practices and alternative approaches for attaining program objectives. 
  • Lead assessment of technical, fiduciary, and organizational capacity of potential G2G/local partner recipients. Advise Mission on the suitability of assessed entities for direct financing and on appropriate capacity-building and risk mitigation measures.  
  • Represent USAID in education sector thematic commissions, working groups with the MOE, and other donors working in the education sector. Take a leading role during quarterly implementation review and strategy sessions with key MOE directorates.
  • Review, analyze, and respond to education sector documents and provide input on Government of Senegal education policy and reforms in order to strengthen education systems. Recommend policies and approaches to improve accountability and increase local resource mobilization.
  • Collaborate closely with other bilateral and multilateral donors working in technical areas relevant to USAID’s education programs.

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the Foreign Service National Fellowship Program, in accordance with USAID policy.

Supervision Received: Work is performed under the day-to-day supervision of the Education Office Director. The designated supervisor reviews all work for adherence to general policies and procedures, and provides guidance on overall objectives, priorities, and deadlines.

Supervision Exercised: The incumbent is not expected to provide any day-to-day supervision.

12.  PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

  1. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

 

  1. Education: A Bachelor’s degree in education in Education, public policy, education economics or equivalent is required for position.

 

  1. Prior Work Experience: Minimum five (5) years of experience working in the education sector in positions of progressive responsibility.  Relevant experience includes working in schools, serving as an official of the MOE, or managing education programs for an international organization, private company, or non-governmental organization. Experience working in dynamic, highly collegial and collaborative working relationships, requiring close consultation, management and coordination.

 

  1. Post Entry Training: Must learn normal USAID program/project documentation and procedures. Standard USAID mandatory training required for job includes Introduction to Program Cycle, Project Design, and A/COR certification. 

 

  1. Language Proficiency: Level IV in both oral and written French and English is required. This will be tested.  

 

  1. Job Knowledge: Thorough knowledge of international education issues, as well as trends in Senegal and West Africa. Thorough knowledge of the Senegalese basic education system, its evolution, and the challenges and issues involved in achieving reform as proposed by Senegalese education sector plans and policies. Technical knowledge of national education policies, education system planning and management, and decentralization. Sub-sector experience in reading program strategies and approaches, pre-service and in-service teacher training, curriculum, student instruction and assessment, girls’ education, use of ICTs in education, and community participation in education.

 

  1. Skills and Abilities: The jobholder must have strong analytical and management skills.  Must have excellent interpersonal skills and demonstrated ability to work constructively within a team framework. Must be prepared to be involved in complex and lengthy dialogue with Ministry counterparts. Originality of ideas and creative thinking required in dealing with issues. Prepares precise and accurate factual reports using rigorous analytical and interpretive skills. Strong communication skills to prepare reports on work progress or advice on education related issues as required by senior MoE and USAID officials. Demonstrated ability to maturely and effectively communicate with officials. Proficiency in Google Docs, Google Sheets, Word, Excel, and PowerPoint required.

 

  1. EVALUATION AND SELECTION FACTORS

 

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1.  The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c).  In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers.  The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

Selection Process

After the closing date for receipt of application, a Selection Committee will convene to review applications that meet the minimum requirements and evaluate them in accordance with the evaluation criteria. Incomplete applications from applicants who do not meet the minimum requirements will not be scored. As part of the selection process, only shortlisted applicants will be invited to participate in an oral interview. Required reference checks will be conducted only for shortlisted applicants who meet the specified requirements. The applicant's references must be able to provide substantive information about his/her performance and abilities.

 

Candidates will be evaluated and ranked based on the following selection criteria to a maximum score of 200 points:

Rating System

 

 

Written application (70 points)

Interview (130 points)

Education

Extent to which diplomas earned are relevant to requirements described

in the position description (10 points)

n/a

Prior Work PExperience

Extent to which the applicant’s prior

work experience matches the specific responsibilities in the position

description (30 points)

Extent to which the applicant’s

prior work experience matches the specific responsibilities in the position description (30 points)

 

Knowledge

 

n/a

Extent to which the applicant’s interview and written test demonstrate the knowledge

required in the position description (40 points)

Language Proficiency

n/a

Extent to which applicant clearly articulates his or her ideas verbally

in English and French (20 points)

Skills and Abilities

Extent to which written application demonstrates the skills and abilities described in the position description

(30 points)

Extent to which the applicant’s interview and written test demonstrate the skills and abilities required in the position description (40 points)

 

  1. SUBMITTING AN OFFER

To ensure consideration of applications for the intended position, Offers must be received by the closing date and time specified in Section I, item 4 and submitted electronically to: usaiddakar-hr@usaid.gov with the Solicitation Number and Position Title in the application submission Subject Line.

Qualified applicants are required to submit:

 

  1. Cover letter and current résumé/curriculum vitae (CV). The CV/résumé must contain sufficient relevant information to evaluate the application in accordance with the stated evaluation criteria.

 

  1. Applicants are required to provide no less than five (5) references who are not family members or relatives. References should include Current or Former Supervisors who can provide information regarding applicant job knowledge and professional work experience. Applicants must provide accurate e-mail addresses for all references.

 

  1. Offeror Information for Personal Services Contracts form AID 309-2 which can be found at http://www.usaid.gov/forms/. Offerors are required to complete and sign the form.

 

  1. Copies of relevant Academic Degrees.

 

Offers must be received by May 18, 2021 and submitted in usaiddakar-hr@usaid.gov.

To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission and as the subject line in any cover letter. The highest-ranking applicants may be selected for an interview.

ALL DOCUMENTS MUST BE IN ENGLISH.

  1. LIST OF REQUIRED FORMS PRIOR TO AWARD

Once the Contracting Officer (CO) informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete all the pre-award forms and clearances necessary (medical and security).

 

  1. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the benefits and allowances in accordance with Mission policy and Local labor laws in Senegal.

 

Benefits:  Annual bonus; Anniversary bonus; and Medical insurance

Allowances:  Transportation; Meal; Miscellaneous; and Seniority

 

  1. TAXES

In accordance with Mission policy and local labor laws.

  1. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN and TCN PSC awards are available at these sources:

  1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad, ”including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .

 

  1. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms . Pricing by line item is to be determined upon contract award as described below:

 

  1. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .

 

  1. Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

 

  1. The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

Please note that only shortlisted applicants will be contacted to participate in the oral interview process.

 

Kindly download the document attached on your right for further information.

 

 

 

 

Date 
Wednesday, April 28, 2021 - 8:15am

Last updated: April 27, 2021