A.I.D.-21 - Public Information Records

A.I.D -21

System name:

Public Information Records. (42 FR 47384).

System location:

Office of Public Affairs, Agency for International Development,
320 21st Street, N.W.
Washington, D.C. 20523.

Categories of individuals covered by the system:

Employees of A.I.D., Members of Congress, individuals associated with foreign economic assistance, aind individuals requesting information under the Freedom of Information Act.

Categories of records in the system:

Biographical information on employees who serve as public speakers, press releases, news clippings, photographs, requests for access to A.I.D. records under the Freedom of Information Act, and related correspondence.

Authority for maintenance of the system:

Foreign Assistance Act of 1961, as amended, Sec 621, 634(b); PL93-502; 5 U.S.C. 301; and the Freedom of Information Act (5 U.S.C. 552).

Routine uses of records maintained in the system, Including catcgories of users and the purposes of such uses:

Persons or organizations requesting A.I.D. to make available an employee to speak in public on A.I.D. activities are provided a biographical sketch of the speaker in order to select and introduce the speaker.

To law enforcement agencies, U.S. Government agencies, courts, the Department of State, foreign governments and international agencies, and Members of Congress, for the purposes set forth in the Statement of Genersl Routine Uses immediately preceding these specific notices of systems of records.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:

Storage: Paper copies and photographs in file folders.

Retrievability: By name of individual.

Safeguards:

Located in metal file cabinets with three-way combination lock in a secure space or secured premises with access limited to those whose official duties require access.

Retention and disposal: Destroyed after five years by burning.

System manager(s) and address:

Director, Office of Public Affairs,
Agency for International Development,
320 21st Street, N.W.,
Washington D.C. 20523.

Notification procedure:

Requests by individuals concerning the existence of a record may be addressed to:

Director
Office of Personnel and Manpower (SER/PM)
Attn: Privacy Liaison Officer
Agency for International Development
320 21st Street, N.W.
Washington, D.C. 20523

or presented in person at
State Annex 2,
515 22nd Street N. W,
Washington, D.C. 20523.

For offices abroad, to the Privacy Liaison Officer at the applicable address in Appendix A.

Information Required: Individual's name, place and date of birth. The determination as to the existence of a record will be facilitated by the provision of the individual's Social Security number and dates and places of service.

Record access procedures:

Requests 'from individuals should be addressed or presented in person to the same addresses as stated in the Notification Section above.

Requests should be accompanied by information sufficient to identify the individual pursuant to Sec. 215.4(c) or (d) of the Agency's Regulations as published in this issue of the Federal Register.

Contesting record procedures:

Written requests from individuals to amend their record should be mailed or presented in person to the same addresses as stated in the Notification Section above.

Requests for review of a refusal to amcnd a record should be made in writing and mailed or delivered to:

Administrator
Agency for International Development
320 21st Street N.W.
Washington, D.C. 20523
ATTENTION: Executive Secretary - Privacy Review Request.

Both the envelope and the letter should be clearly marked Attention: Executive Secretary-Privacy Review Request.

Record source categories:

Employees, public media information, A.I.D. records, and individuals requesting access to records under the Freedom of Information Act.

Last updated: April 25, 2017

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