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Sol.No. 72049221R10017: Administrative Assistant (for the Mission Director), FSN-08

Speeches Shim

The Administrative Assistant is located in the Office of the Mission Director, USAID/Philippines. USAID/Philippines handles one of the largest portfolios in the Agency’s Asia Bureau, managing the bilateral programs in the Philippines and the regional portfolio in the Pacific Islands and Mongolia, with field offices in Papua New Guinea, Fiji, Solomon Islands, Micronesia, Marshall Islands, Palau, and Mongolia.

The Administrative Assistant serves as the personal assistant to the Mission Director, operating independently of any other position in the performance of the full range of secretarial, protocol, and administrative functions essential to the efficient operation of the USAID/Philippines’ Front Office. S/he is the primary contact person responsible for the Front Office’s customer service to internal and external partners and other stakeholders, including Mission staff, contractors and grantees and potential contractors and grantees, Implementing Partners (IPs), host-government officials, the Embassy, USAID/Washington, and other customers. In this capacity, the Administrative Assistant is responsible for coordinating information about the USAID/Philippines and the USAID Field Offices in the Pacific Islands and Mongolia, and making sure that information gets to customers on a timely basis and in a professional manner.

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  1. Offers must be received on or before 05 August 2021, 11:59PM Philippine time and submitted at aidmnlhr@usaid.gov with subject line indicating the solicitation number - 72049221R10017.
  2. Qualified applicants are required to submit the following:
    1. Cover letter/Letter of Interest: The cover letter should contain an overview of the offeror’s qualifications and must state how the applicant meets the minimum education and prior work experience qualifications as stated in Section III of this solicitation.
    2. Current resumé/curriculum vitae (CV): The CV/resumé must contain sufficient relevant information to evaluate the offer in accordance with the stated evaluation criteria (such as indication of month and year of each employment to reflect number of years of relevant experience). Please indicate period of employment for each job in this format MMMM dd, yyyy (e.g., July 01, 2015 to December 31, 2020)
    3. References: Minimum of three (3) references with name, occupation, and contact information (email address and mobile number). The references may be current or previous supervisors or work colleagues who can respond to reference check/s on the applicant’s professional expertise and work ethic. The Contracting Officer or the Technical Evaluation Committee may also reach out to other references not provided by the applicant.
    4. Transcript of records (TOR): The TOR should reflect the date of graduation.
  3. To ensure consideration of offers for the intended position, offerors are to prominently reference the solicitation number (72049221R10017) in the offer submission.

Last updated: July 23, 2021

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