VACANCY JAMAICA - Administrative Assistant (OPPM)

Speeches Shim

The U.S. Agency for International Development (USAID) Mission in Jamaica is seeking eligible and qualified applicants for the position of Administrative Assistant (OPPM).

SOLICITATION:      V04-2022

OPEN TO:               All interested candidates. (Non-Jamaican applicants must possess legal residence within the country and a work permit).

POSITION:             Administrative Assistant (OPPM) - FSN-7                        

OPENING DATE:     July 11, 2022

CLOSING DATE:     July 25, 2022 (16:00 hrs UTC/GMT -5 hours )

WORK HOURS:       Full-time; 40 hours/week (Contract of five (5) years, renewable pending approval and need for the position and the availability of funds.

SALARY:                Salary Package – at the FSN-7 Level – Starting at J$2,339,040 .

 

BASIC FUNCTION OF POSITION

The Secretary is located in USAID/Jamaica, Office of Program, Policy & Management, and serves as the principal administrative support person for the office, operating independently of any other position to ensure that administrative functions are performed effectively, efficiently, and in a manner that promotes harmony and problem-solving, so that office staff members may be more effective.
The Secretary is the primary contact person responsible for office customer service to internal and external partners and other stakeholders, including Mission staff, contractors, Implementing Partners (IPs) and grantees, host-government officials, the Embassy, USAID/Jamaica, and other customers. In this capacity, the Secretary is responsible for coordinating information about the office and making sure that information gets to customers on a timely basis and in a professional manner.

Interested persons are encouraged to view the full copy of the Position Description [PDF, 282K], before applying.

MINIMUM REQUIREMENTS & QUALIFICATIONS

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified.

a) Qualifications:

1. EDUCATION:  Completion of Secondary Schooling plus two or more years of post-secondary schooling in Secretarial Studies or Business Administration is required.

2. PRIOR WORK EXPERIENCE: A minimum of three years of progressively responsible administrative work experience, of which two years should be in related work with USAID, the U.S Government, NGOs, other donor organizations, or host-government organizations.

3.  POST ENTRY TRAINING: A candidate new to USAID will be provided familiarization training on USAID operations, and on specific regulations and procedures (such as records management, travel, and correspondence management). Additional training in-country may be provided from time to time, depending on course offerings and the availability of space and funds.

4. LANGUAGE:  Level IV (fluent proficiency) in English, both written and spoken, is required.

5. JOB KNOWLEDGE:  The Secretary should be familiar, or able to quickly become familiar, with the responsibilities and activities of the office of assignment, as well as possess a general knowledge of standard office procedures and practices. The Secretary should have the ability to develop an excellent understanding of U.S Government file management, mail handling, and correspondence formatting.

6. SKILLS AND ABILITIES: The Secretary must be proficient in keyboarding and in operating computers with standard software, including Microsoft Word, Excel, PowerPoint, Outlook, and other software programs as designated. The Secretary must be proficient in using the Internet and E-mail.

FOR FURTHER INFORMATION:  The complete position description listing all of the duties and responsibilities may be accessed from:

https://www.usaid.gov/sites/default/files/documents/USAID_Jamaica_CCN_AA_OPPM_PD_Final.pdf

BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a Personal Service Contractor (PSC) is normally authorized the following benefits and allowances:

  1. BENEFITS: Benefits are paid to Locally Employed Staff as outlined in the Local Compensation Plan.
  2. ALLOWANCES (as applicable): Allowances are paid to Locally Employed Staff as outlined in the Local Compensation Plan.

TAXES

Employees are responsible to make payments for all relevant taxes.

USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:

  1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/aidar.pdf
  2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.
  3. Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635, see https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1.  The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to https://www.acquisition.gov/browse/index/far.  In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers.  The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

Applicants will be evaluated based on the extent and quality of their knowledge, experience, language and other skills, as they relate to this position against the following criteria:

Language & Communication:  25 %
Knowledge:                                      30 %
Skills & Abilities:                            30 %
Work Experience:                          15 %
TOTAL                                              100 %

The shortlisted candidates will also be required to participate in an interview.

TO APPLY

  1. Eligible Offerors are required to complete and submit the offer package or the application will not be considered:
  2. Offers must be received by the closing date and time specified in Section "Submit Application".
  3. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.
  4. Only shortlisted applicants will be contacted

SUBMIT APPLICATIONS:

Via E-mail:
Application forms may be emailed in PDF form to jmjobs@usaid.gov with subject "Application V04_2022: <Your Name>" without the quotation marks and angle brackets.

CLOSING DATE FOR THIS POSITION:  July 25, 2022 at 4:00pm (UTC -5)

 

EQUAL EMPLOYMENT OPPORTUNITY: 
The US Mission in Jamaica provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. 

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Date 
Friday, July 8, 2022 - 6:15pm

Last updated: July 22, 2022