72067522R10008 - Administrative Assistant

Speeches Shim

This position is located in the Executive Office (EXO) in USAID/Guinea. The incumbent serves as the principal administrative support person for EXO, processes invoices and manages the Communications and Records Program for the Mission. The Administrative Assistant is the primary contact person responsible for EXO’s customer service to internal and external partners and other stakeholders, including Mission staff, contractors, Implementing Partners (IPs) and grantees, host-government officials, the Embassy, USAID/Washington, and other customers. In this capacity, the Administrative Assistant is also responsible for coordinating information about the Office and making sure that information gets to customers in a timely and professional manner. The position also serves as quality assurance controller and customer service liaison with the ICASS service provider.The Administrative Assistant is also responsible for managing and developing the Records Management Program within the Mission in accordance with the Automated Directives System (ADS) guidance. S/he has a leading role in ensuring records and documents are filed in the Agency Secure Image and Storage Tracking (ASIST) system in compliance with the Agency’s new Records Management directive. Additionally, s/he will be required to receive, review and process personal and official telephone bills, vendor invoices and coordinate with the Office of Financial Management Services (OFM) for payment. S/he is also responsible for coordinating courier pickup and deliveries and providing reproduction services to the Mission.

Date 
Wednesday, June 8, 2022 - 10:00am

Last updated: June 08, 2022