USAID/Ukraine Solicitation for a Development Program Specialist

Speeches Shim

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72012120R16

2. ISSUANCE DATE: 12/18/2020

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: 01/18/2021 at 11:59 p.m. Kyiv Time

4. POSITION TITLE: Development Program Specialist

5. MARKET VALUE: Basic Annual rate (in U.S. Dollars): $42,286-54,969

In accordance with AIDAR Appendix J and ADS 309, the Local Compensation Plan (in effect at the time) of the U.S. Embassy to Ukraine forms the basis of compensation. The LCP consists of the salary schedule, which includes salary rates, authorized fringe benefits, and other pertinent facets of compensation. Final basic compensation will be negotiated within the listed market value. Salaries over and above the top of the pay range will not be entertained or negotiated. This salary range is not inclusive of other benefits and allowances.

6. PERIOD OF PERFORMANCE:

Employment under any contract issued under this solicitation is of a continuing nature. Its duration is expected to be part of a series of sequential contracts; all contract clauses, provisions, and regulatory requirements concerning availability of funds and the specific duration of the contract shall apply. The initial CCNPSC contract will be for five years, with the possibility of renewing. The renewal may be exercised based upon satisfactory contractor performance, mutual agreement between the Contractor and USG, continued Mission requirements and the continued availability of funds.

7. PLACE OF PERFORMANCE: Kyiv, Ukraine

8. SECURITY LEVEL REQUIRED: Foreign Service National Security Certification

9. STATEMENT OF DUTIES:

This position is located in the Program Office (PRO) of the USAID Regional Mission for Ukraine and Belarus. The incumbent must deal with a large, complex set of issues and programmatic processes.

The incumbent: provides technical advice to the Mission management on relevant issues; plans, manages, and evaluates program activities as assigned; provides technical consultation as needed to USAID teams working in Ukraine and Belarus; serves as Geospatial Information Systems (GIS) point of contact; and, promotes and communicates the policy interests of the United States Government (USG) at the national, oblast, and municipal levels of Ukraine.

The incumbent conducts program design, evaluation, monitoring and learning tasks as  related to economic growth, democracy and governance, and health, and as linked to Agency policies and initiatives.  The incumbent reports to the Program Support  team lead. Routinely, the incumbent is responsible for the following actions: (a) providing guidance and advice to Mission technical offices and  activity and project design and management teams in connection with preparation and submission of program-related documents. These may include initial activity concepts; scopes of work; indicator setting, evaluation, and learning plans; and project design documents (PDD) , to ensure that planning, conceptualization, and documentation meet USAID policy requirements and Mission’s senior management informational needs. The incumbent will help draft, review, and coordinate documentation for designs, evaluations, assessments, and activity implementation. The incumbent will manage evaluations, from planning, to procurement, management and follow-up. He/she will furnish data-based analytic products and advice in support of Mission decision-making, communication, and design functions.

On an ad hoc basis, the incumbent may be requested to perform a wide range of other functions including those routinely assigned to other PCS employees and management, such as lead response to various USAID/W requests, coordinate technical and management reviews of unsolicited proposals and applications, create maps and mapping exercise, and share information with peers and implementing partners in formal presentations.

MAJOR DUTIES AND RESPONSIBILITIES:

Performance Monitoring and Evaluation and Learning (MEL)

  • Guides technical offices and project and activity design and management teams on application of Agency and Mission policies and procedures established for evaluation of USAID projects and activities;
  • Designs and oversees impact and performance evaluations; helps technical offices and project and activity design and management teams interpret and utilize information acquired through MEL processes;
  • Supports PRO strategic planning and reporting functions; drafts reports and correspondence related to Mission MEL reporting requirements; helps project management teams report on performance and impact;
  • Helps technical offices and project and activity design and management teams manage program/project performance management, monitoring, and evaluation processes, ensuring that feedback on results is collected, interpreted, and used appropriately to design or redirect projects and activities.
  • Provides leadership in establishing standards for performance management of new projects; • Advises on policies and procedures related to MEL.
  • Support integration of USAID/Washington-level and Mission-level budgetary and analytical processes (project monitoring, evaluation, learning, adaptation, resource performance, and organization of portfolio reviews).
  • Designs and procures MEL instruments (e.g., contracts for internal and external performance and impact evaluations), and manages these analytical instruments as COR/AOR or Activity Manager.

Geographic Information Systems (GIS)

  • Evangelizes a Mission culture that considers the geographic dimension of USAID’s work in Ukraine;
  • Advises PCS, project and activity design and management teams, and Mission management in making strategic decisions informed by GIS;
  • Guides Mission staff on GIS best practices in areas such as geospatial metadata standards, data management and cartographic production workflows, and data-sharing protocols;
  • Creates reports that analyze and map geographic data, identifying trends, patterns, and correlation with available data sets;
  • Trains Mission staff and implementers on proper GIS data reporting processes and procedures;
  • Provides geographic input on evaluations, analyses, project and activity designs, and other exercises;
  • Oversees Mission-wide location and indicator data submission, collection, and cleaning on a regular cycle;
  • Collaborates with reporting and budget experts to provide project data for standard reporting (e.g., operational plan);
  • Coordinates with USAID, inter-agency, host government, donor, implementer, and other partners working on GIS;
  • Recommends changes in policy and procedure that integrate and streamline geospatial data collection processes.
  • Provides technical and management oversight as COR, AOR, or Activity Manager.

Project and Activity Development

  • Leads or supports PCS project and activity design function. Provides advice and guidance to technical offices and project design teams on application of Agency and Mission policies and procedures established for design, review, and approval of USAID projects and activities;
  • Provides economic, political, and social analyses to advise Mission staff on relevant country development needs and opportunities; coordinates with partner government representatives and other interested parties (e.g., donors);
  • Guides in creating project logic models, recommending targeted interventions, defining project and activity performance standards, and preparing and reviewing project and activity designs;
  • Guides project design and management teams to define performance targets and data collection methods, monitor and review project and activity performance and impact, and plan project and activity modifications;
  • Advises on the development and implementation of Project Monitoring, Evaluation and Learning (MEL) Plans; and • Performs quality control of new and modified project design documentation and coordinates post-project reviews.

Private Sector Engagement

  • Supports PCS program coordination and engagement function and serves as the primary point of Mission contact with private sector partners in establishing public-private partnerships (PPPs), global development alliances, or other forms of cooperation;
  • Collaborates with project and activity design and management teams to establish private sector contacts and liaise with local and international businesses, government representatives, other donors, NGOs, and other partners; and
  • Supports PCS strategic planning and reporting function and guides project and activity management teams in reporting private sector partnership results.

SUPERVISORY RELATIONSHIP: The incumbent will work under the supervision of the Monitoring and Evaluation team lead, who provides a broad outline of the assignment, both orally and in writing, and who provides the incumbent wide latitude in planning, organizing, and executing the assigned duties and responsibilities. The incumbent can work independently, receiving little or no guidance, to exercise initiative in identifying priorities, and to develop responsive approaches and methodologies with little direct oversight. The incumbent routinely and independently sets goals, reporting progress and challenges to the supervisor and, when appropriate, to senior Mission management.

SUPERVISION EXERCISED: This is not a supervisory position.

10. AREA OF CONSIDERATION: Open to All Interested CCN (Cooperating Country National) Candidates.

“Cooperating country” means the country in which the employing USAID Mission is located.

“Cooperating country national” (“CCN”) means an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

NOTE: ALL CCNs MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. THE MISSION DOES NOT SPONSOR WORK PERMITS.

11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.

12. POINT OF CONTACT: Completed offers (including all required documents - see section IV below) must be submitted electronically to: kyivvacancies@usaid.gov. When submitting an application, the solicitation number and the title of the position are to be mentioned in the subject line of the email.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Education: Master's degree or the host country equivalent required in a field related to social science, statistics, quantitative methods, mathematics, or a related field is required.

Prior Work Experience: A minimum of five years of progressively responsible, job-related, professional level experience in project design and implementation, evaluation, monitoring, learning, and geographic information systems is required.

Language Proficiency: Level IV (fluent) English and Ukrainian proficiency is required; Level IV (fluent) Russian proficiency is required.

Only offerors clearly meeting the above minimum qualifications will be considered for further evaluation.

Foreign Service National Security Certification and Medical Clearances: The ability to obtain the required foreign national security certification and medical clearances for the position is considered a minimum qualification. See section V below.

The probationary period is three months.

III. EVALUATION AND SELECTION FACTORS

Selection Process and Basis of Evaluation: Offerors who clearly meet the aforementioned minimum education and work experience qualification requirements may be further evaluated through review of the offeror’s submitted required documents (see section IV below) and ranked based on the below evaluation and selection factors. A competitive range may be established of the highest-ranked offerors, who may be further evaluated through technical/language tests, interviews, and reference checks to determine the most qualified/highest-ranked offeror. Reference checks may be conducted with individuals not provided by the offeror, and without prior notification to the offeror. Any offeror not receiving satisfactory reference checks will no longer be considered for the position. Negotiations may be conducted with the most qualified/ highest-ranked offeror at the conclusion of evaluations.                           

10 points – Education: Master's degree or the host country equivalent required in a field related to social science, statistics, quantitative methods, mathematics, or a related field is required. Additional education in the aforementioned areas is desired.

20 points – Experience: A minimum of five years of progressively responsible, job-related, professional level experience in project design and implementation, evaluation, monitoring, learning, and geographic information systems is required. Additional experience in the aforementioned areas is desired.

30 points – Knowledge: Sound knowledge of the concepts, principles, techniques, and practices of project design, administration, implementation, and evaluation is required. Knowledge of concepts, principles, techniques, and practices of USAID project design, administration, implementation, and evaluation is desirable. Knowledge of USAID objectives and priorities in the region is required. Sound knowledge of U.S. Government development assistance legislation and USAID programming policies, regulations, procedures, and documentation is desirable. Knowledge of USAID activities in the region is desirable. Good knowledge of Ukraine’s historic, economic, social, cultural, and political characteristics is required. Clear understanding of region’s key development issues is required. Advanced knowledge in one or more of the aforementioned areas is desired.

40 points – Skills and Abilities: Ability to recognize and assess significant political, economic, and social developments and trends reflected in a variety of data and present them in meaningful terms is required. Skills in project design, management, and evaluation are required. Ability to formulate a development problem at a national or sub-national level, build a problem tree (or another visual presentation that clearly reflect cause and effect relationships), and recommend realistic and effective activities to address the identified development problem is desired. Skilled in using Geographic Information Systems (GIS) tools to conduct analysis and map information is desired but not required. Proven ability to work effectively on several different and complex assignments is required. Proven ability to quickly build essential job competencies is required. Sound judgment, negotiation and leadership skills are required. Computer literacy is essential, including competency in word processing, spreadsheet, and presentation programs. The position requires strong communication skills (oral and written). The incumbent must demonstrate analytical ability and professional judgment in drawing program-relevant conclusions from current development theory and practice. Advanced skills/abilities in one or more of the aforementioned areas are desired

TOTAL POSSIBLE POINTS: 100 points

IV. PRESENTING AN OFFER/APPLYING FOR THIS POSITION

1. Eligible Offerors are required to complete and submit through email all the below documents in English in order to be considered for the position.

a. Completed DS-174 (application for Employment as Locally Employed Staff) which can be retrieved here: https://eforms.state.gov/Forms/ds174.pdf

Offerors must thoroughly complete the DS-174 form in English and are advised to include all of their current and previous work experience related to this position. Offerors may use continuation pages to further explain their relevant work experience, if needed.

An Internal Offeror’s experience acquired before/after joining the U.S. Government should correspond to the information provided in the Official Personnel Folder (OPF). Any discrepancy found between the current application form (DS-174) and the information provided in the OPF related to the offeror's qualifications could make the offeror ineligible for the position.

b. A cover letter of no more than 2 pages that demonstrates how the Offeror’s qualifications meet the evaluation and selection factors in section III. Excess pages (beyond 2) will not be read or considered.

c. A CV or standard resume of no more than 4 pages.

Offerors who do not include all above required documents in their offer submission will not be considered for this position.

d. Names of three professional references, including at least one current/former supervisor, that have knowledge of the offeror’s ability to perform the duties set forth in the solicitation. This information may be included in the cover letter or resume/CV.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12 by email with appropriate attachments. Documents/offers received through links to Google Drive, Sky Drive, and/or any other private cloud computing database/websites will not be considered.

3. To ensure consideration of offers for the intended position, Offerors are to prominently reference the Solicitation number in the offer submission.

NOTE:  Due to the high volume of applications received, we may only contact applicants who are being considered. Thank you for your understanding.

V. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the Contracting Officer (CO) informs the successful Offeror about being selected for a contract award, the HR unit will provide the successful Offeror instructions about how to complete and submit the following forms, needed to obtain medical and security/facility access.

  1. Questionnaire for Employment Authorization (U.S. Embassy Kyiv form)
  2. Authorization for Release of Information (U.S. Embassy Kyiv’s form)
  3. Certificate of Criminal Records (obtained from the pertinent authorities)

Failure of the selected offeror to accurately complete and submit required documents in a timely manner may be grounds for the CO to rescind any conditional pre-contract salary offer letter and begin negotiations with the next most qualified/highest ranked offeror.

VI. BENEFITS/ALLOWANCES

The local compensation plan (LCP) is the basis for all compensation payments to locally employed staff /CCNPSCs. The LCP consists of the salary schedule, which includes salary rates, authorized fringe benefits, and other pertinent facets of compensation such as health and life insurance, and retirement allowance. As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

1. BENEFITS:

a) Health and Life Insurance coverage

b) Defined Contribution Fund 12%

2. ALLOWANCES (as applicable):

a) Meal Allowances: The annual amount is currently $853 for employees working on a full time basis.

b) Family Allowances: The mission provides a child allowance. Grants amounts are subject to change as determined by the Ukrainian State Budget Law.

Additional information may be provided to the selected offeror at time of salary offer.

VII. TAXES

Locally Employed Staff are responsible for paying local income taxes. The U.S. Mission does withhold year-end local income tax payments.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001

Year 1 – Compensation and Fringe Benefits/Other Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT $ _TBD__ $_TBD at Award after negotiations with Contractor
1001

Year 2 - Compensation and Fringe Benefits/Other Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT $ _TBD__ $_TBD at Award after negotiations with Contractor
2001

Year 3 – Compensation and Fringe Benefits/Other Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT $ _TBD__ $_TBD at Award after negotiations with Contractor
3001

Year 4– Compensation and Fringe Benefits/Other Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT $ _TBD__ $_TBD at Award after negotiations with Contractor
4001

Year 5 – Compensation and Fringe Benefits/Other Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT $ _TBD__ $_TBD at Award after negotiations with Contractor

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

  • AAPD 16-03 Expanded Incentive Awards for Personal Services Contracts with Individuals
  • AAPD 06-08 AIDAR, Appendices D and J: Using the Optional Schedule to Incrementally Fund Contracts

4. Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

EQUAL EMPLOYMENT OPPORTUNITY:  The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

Date 
Friday, December 18, 2020 - 2:15am

Last updated: December 18, 2020