Solicitation No.: 72012122R00002 for a Resident Hire U.S. Personal Services Contractor (USPSC), Public Health Advisor, GS-13

Speeches Shim

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72012122R00002

2. ISSUANCE DATE: January 20, 2022

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: February 13, 2022 (11:59 p.m. Kyiv Time)

4. POSITION TITLE: Public Health Advisor

5. MARKET VALUE: $81,216 - $105,579 per annum, equivalent to GS-13

Final compensation will be negotiated within the listed market value.

6. PERIOD OF PERFORMANCE: one (1) year, with two (2) one-year options.  Options may be exercised based upon satisfactory contractor performance, mutual agreement between the Contractor and USG, continued Mission requirements and the continued availability of funds.

7. PLACE OF PERFORMANCE: Kyiv, Ukraine

8. SECURITY LEVEL REQUIRED: Facility Access

9. STATEMENT OF DUTIES:

BACKGROUND

Worldwide, the COVID-19 pandemic has killed millions, sickened far more and stretched health systems to the breaking point. The pandemic in Ukraine placed significant new demands on the Ministry of Health to coordinate and oversee a complex national response involving multiple ministries and departments. Ukraine experienced two pandemic waves in autumn 2020 and spring 2021. By autumn 2021, the country experienced a third, and more severe, COVID-19 surge with new increases in the number of cases and deaths. Although nationwide vaccination efforts are underway, Ukraine remains a country with one of the lowest vaccination coverage rates in Europe.

USAID/Ukraine undertakes COVID-19 programs in line with the U.S. COVID-19 Global Response and Recovery Framework to advance global vaccination, support health systems, and address acute impacts of the pandemic. The Global Response and Recovery Framework helps countries: deliver safe and effective vaccines; train health workers to deliver vaccines; keep vaccines at the right temperature; and, educate people on the importance of getting vaccinated. The Global Framework also can support efforts to: reduce COVID-19 cases and deaths until vaccines are more widely available; expand COVID-19 testing; keep health workers safe; increase oxygen supply; fight misinformation; better equip laboratories; and, strengthen disease surveillance.

USAID works with the Ukrainian government, civil society, non-governmental organizations, and other donors and partners to build Ukraine’s overall health system, and manages health assistance valued at more than $40 million annually as of FY 2020. USAID/Ukraine’s Office of Health (OH) supports programs to address infectious diseases (including TB, HIV/AIDS, and vaccine-preventable diseases), advance national health financing and systems reforms, and improve access to mental health and disabilities services among conflict-affected groups. The office designs, manages, monitors and evaluates activities which contribute to the Mission’s Country Development Cooperation Strategy (CDCS) under Development Objective (DO) 1, “Corruption Reduced in Target Sectors,” and DO 4, “Inclusive, Sustainable Market-Driven Economic Growth.”

USAID has been a key partner supporting Ukraine’s national response since the first cases emerged in 2020. As part of the U.S. interagency response, USAID/Ukraine has committed more than $50 million to bolster health system capacity, address needs in humanitarian settings and conflict-affected communities, accelerate delivery and uptake of approved COVID-19 vaccines, and mitigate corruption risks and secondary impacts on businesses, households, and other critical services. This includes approximately $18 million in health sector programming since the beginning of the pandemic, with ongoing programming under six different USAID-funded activities managed across two offices. 

In addition to direct COVID response and vaccination support, USAID/Ukraine will award a new 5-year activity (Public Health System Resilience & Recovery) in 2022 which is designed to: mitigate the secondary impacts of COVID on the public health system; support sector reforms and capacity-building; and, improve the Ukrainian health system’s ability to prevent, detect and respond to public health threats. This activity incorporates USAID mental health programming targeting conflict-affected populations as well as groups impacted by COVID-19, such as healthcare workers, and will serve as a key platform to support the recovery of Ukraine’s health system from COVID-19. USAID/Ukraine programming under the Resilience & Recovery program, supported by other ongoing activities, can also help Ukraine to address gaps in health security relevant to meeting the International Health Regulations (IHR). 

BASIC FUNCTIONS OF THE POSITION

The Public Health Advisor (“Advisor”) (Health Security) will work in the OH Office under the supervision of the Office Director or his/her designee. The Office staff of fifteen includes ten Foreign Service Nationals and the position that is the subject of this announcement. The team manages a large and dynamic portfolio of projects that focuses on strengthening Ukraine’s health services and improving health outcomes in the country.

Under guidance of the OH Office Director or his/her designee, the Advisor serves as a technical resource and coordinator for COVID-19 response and recovery, as well as health security programming, across the Office of Health’s project portfolio. The Advisor helps ensure the various COVID activities (often managed by others) form a cohesive strategic approach to COVID-19 mitigation and health security, while supporting cross-office and cross agency collaboration. He/she leads monitoring and evaluation (M&E) reporting and handles internal and external communications (developing briefers and reports as needed) for the office’s COVID activities. Duties may include providing guidance to the Mission, implementing partners, the cooperating country Government, and other development partners. The incumbent provides strategic and technical input on COVID-19 response activities and ensures activities are appropriately linked, coordinated and appropriately integrated with Health Office and larger Mission activities, as well as within Ukraine’s evolving public health system reforms.

The Advisor may participate in strategic and programmatic planning, design, monitoring and evaluation, and overall management of health security-related investments across USAID/Ukraine’s health portfolio.  The incumbent will coordinate COVID-relevant, cross-cutting strategies and programming identified in the Country Development Strategy across the Mission, and liaise as relevant with other USG agencies in Ukraine, to ensure USAID’s support for COVID-19 and health security is technically sound, well coordinated, and part of a whole-of-Government approach. The incumbent may serve as a Mission Point of Contact (POC) for some activities centrally managed in DC, and serve as an activity manager or technical advisor to one or more awards.

MAJOR DUTIES AND RESPONSIBILITIES:

Technical Leadership and Strategy: The Advisor stays abreast of state-of-the-art knowledge on COVID mitigation, health security and health system resilience programming. Coordinate exchanges and facilitate sharing of best practices among USAID, USG and other stakeholders related to COVID response and recovery from secondary health system impacts, COVID-19 vaccination, and health security. Advise accordingly on how the latest mitigation policies and strategies can most effectively be incorporated to enhance USAID/Ukraine’s COVID activities, as well as COVID mitigation efforts within the context of other USAID health and governance programming, such as in the areas of HIV/AIDS, TB and healthcare reform. 

Provides technical advice and insights to management, USAID, and Embassy staff on portfolio progress; tracks key developments with COVID-19 and other public health threats and secondary impacts to ensure USAID programs are monitored and progress towards objectives is comprehensively reported; tracks implementation progress across current activities in relation to the office-wide monitoring, evaluation and learning plan (MELP); conducts analyses of program indicator data for accuracy and the identification of trends or patterns affecting current implementation and future program designs; maintains contacts with civil society, international organizations, private sector, and GOU counterparts active in pandemic mitigation; briefs USG stakeholders, including Embassy and Mission management; and, serves as Mission POC for assigned COVID-related initiatives. Provides technical feedback and advice to activity or program managers in the Mission managing activities related to COVID, secondary impacts and public health system strengthening.

As a technical resource to OH related to COVID and health security, the incumbent participates in and/or leads the assessment, oversight, and monitoring of activities, projects and strategies. This may include responsibility for drafting concept papers, program descriptions and statements of work; developing operational planning and budget documents and justifications, and other analytical and planning documents; summarizing overall indicator status and coordinating program progress reporting; and preparing and clearing programmatic and approval documentation.

Coordination, Representation, and Reporting: The Advisor meets regularly with USAID, Embassy stakeholders, other donors, government counterparts, civil society organizations, implementing partners, and others to share information and coordinate on programming. May be required to represent USAID in external meetings related to assigned duties. May serve as a primary or alternate POC for activity monitoring and coordination of indicator reporting from related programs. Contributes to reporting for weekly bullets; program briefs; program directory updates; portfolio reviews; operational plans, annual performance plan and reports; scene setters; briefers for USAID and other USG officials report outs from meetings and events. Supports and coordinates all COVID-19-related reporting requirements, and develops communication briefs and information products to meet local information needs of the Mission and stakeholders.  Leads or participates in site visits for program monitoring, and facilitates site visits for visiting USG officials, as required.

Activity Management Duties: The Advisor will assist in the management of technical assistance activities by liaising with activity managers to ensure implementation strategies and approaches for addressing COVID-related activities are consistent, coordinated and effective.  Duties may include: reviewing work plans and performance reports for cross-activity consistency in monitoring indicators; checking indicator submissions for data accuracy and avoidance of duplication; conducting site visits to observe field implementation and check the quality of indicator data and other implementation aspects; holding regular meetings, corresponding with partners and program stakeholders; and, tracking partner indicator performance against activity objectives and results. 

General support of USAID’s COVID response efforts and objectives of the broader health portfolio: The Advisor assists with the implementation of the Mission’s evolving health portfolio, coordinating COVID complementarity across activity areas. He/she will participate in regular program update sessions convened by the Mission or USAID/Washington. He/she may provide backstopping for visitors as assigned.

SUPERVISORY RELATIONSHIP:

The incumbent will work under the direct supervision of the Director of the Office of Health in the USAID Regional Mission for Ukraine and Belarus, or her/his designee.

10. AREA OF CONSIDERATION:  US Citizens, Resident Hire.

In accordance with AIDAR, Appendix D, 1 (Class Deviation M/OAA-DEV-AIDAR-21-02c):

(b) Definitions:

(5) Resident Hire U.S. Personal Services Contractor (PSC) means a U.S. citizen or resident alien who, at the time of contract award, --

(i) resides in the cooperating country for reasons other than U.S. government or non-U.S. government employment, under any contract or employment arrangement that provides repatriation to the U.S.; or

(ii) is a spouse or dependent of a U.S. citizen or resident alien with U.S. government or non-U.S. government employment, under any contract or employment arrangement that provides repatriation to the U.S.

11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.

12. POINT OF CONTACT: All questions and offers must be submitted by email to KyivVacancies@usaid.gov

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION          

Education: Master’s degree in public health or a closely related field of study (such as health policy, health communications, medical sociology, medical anthropology or health demography) is required.

Prior Work Experience:  A minimum of five years of experience in public health work (in such areas as: providing health technical assistance, health program implementation, health activity management or analyzing and evaluating health data) is required.

Only offerors clearly meeting the above minimum qualifications will be considered for further evaluation.

Security and Medical clearances: The ability to obtain the required security and medical clearances in a reasonable timeframe is considered a minimum qualification. See Section V.

III. EVALUATION AND SELECTION FACTORS

Selection Process and Basis of Evaluation: Offerors who clearly meet the aforementioned minimum education and work experience qualification requirements may be further evaluated through review of the offeror’s submitted required documents (see section IV below) and ranked based on the below evaluation and selection factors. A competitive range may be established of the highest-ranked offerors, who may be further evaluated through technical tests, interviews, and reference checks to determine the most qualified/highest-ranked offerors.  Reference checks may be conducted with the highest-ranked offerors. Reference checks may be conducted with individuals not provided by the offeror. Any offeror not receiving satisfactory reference checks will no longer be considered for the position. Negotiations may be conducted with the most qualified/ highest-ranked offerors at the conclusion of evaluations.

Education (10 points): This position requires a Master’s level degree or higher in public health or a closely related field of study.     

Prior Work Experience (30 points): A minimum of five years of experience in public health or related management experience in the health development field is required. Experience working with the US Government, other international donors or implementing partners, and/or the United Nations system is preferred.

Knowledge (30 points):

  • Knowledge and understanding of development theory or programmatic best practices in public health program design, implementation or evaluation. 
  • Demonstrated knowledge in program management, communication, monitoring and evaluation.
  • Demonstrated knowledge in managerial and administrative areas, related to project teams.

Skills and Abilities (30 points):

  • Technical, analytical, and managerial abilities (project and staff) combined with excellent interpersonal, diplomatic, and leadership skills.  This includes learning agility and the ability to effectively adapt to new or changing situations; problem-solving abilities; the ability to establish and maintain effective relations with international and host-country counterparts; sensitivity to others; and balanced judgment.
  • Excellent English writing and editing skills, as well as ability to provide cohesive oral presentations (formal and ad hoc) around complex issues in an understandable manner; ability to draft quality and clear documents including briefing papers, project design documents, and reports.
  • Advanced capacity to work successfully in a fast-paced environment and capable of handling tasks with varying deadlines while working in a team setting. Expert ability to conceptualize, both strategically and programmatically
  • Demonstrated skills in coordinating and collaborating between teams, offices, and or units within a larger organization.
  • Proficiency in the use of MS Office suite, Gmail, and Google suite is essential.
  • Proficiency in Ukrainian or Russian is preferred but not required.         

Total Points: 100 pts

IV. APPLYING

1. Eligible Offerors are required to complete and submit all the following documents and information in English in order to be considered for the position:

a. Completed and signed form AID 309-2,“Offeror Information for Personal Services Contracts,” available at https://www.usaid.gov/forms. Only include base salary information in box 4 of sections B and C. Do not include bonuses, differentials, cost of living allowances, or other types of compensation. During negotiations, salary history may be verified through pay slips, earnings and leave statements, or other appropriate documentation.

b. A cover letter of no more than 2 pages that demonstrates how the Offeror’s qualifications meet the evaluation and selection factors in section III of this solicitation;

c. A resume or curriculum vitae (CV) of not more than 3 pages which, at a minimum, describes education, experience and career achievements relevant to the evaluation and selection factors in section III of this solicitation;

d. Names of three professional references, including at least one current/former supervisor, that have knowledge of the offeror’s ability to perform the duties set forth in the solicitation. This information may be included in the cover letter or resume/CV.

e. A scan of the document demonstrating the offeror’s resident hire status (permanent or temporary residence permit, MFA accreditation/ registration, etc.)

Late, incomplete, and/or un-signed offers will not be considered

2. Offers containing all required documents must be received by the closing date and time specified in Section I, item 3, and submitted electronically to the email Point of Contact in Section I, item 12.

3. To ensure consideration of offers for the intended position, Offerors should prominently reference the Solicitation number in the offer submission.

V. PRE-AWARD DOCUMENTATION / LIST OF REQUIRED FORMS FOR PSC HIRES

Once the Contracting Officer (CO) informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms, needed to obtain medical and security clearances.

  1. Medical History and Examination Forms/Medical Clearance Update (DS-1843/ DS-3057)
  2. Questionnaire for Sensitive Positions for National Security (SF-86), or
  3. Questionnaire for Non-Sensitive Positions (SF-85)
  4. Finger Print Card (SF-87)

Timely completion and submission of the required documents are needed to obtain the necessary Security and Medical Clearances. Failure of the selected offeror to accurately complete and submit required documents in a timely manner may be grounds for the CO to rescind any conditional pre-contract offer letter and begin negotiations with the next most qualified/highest ranked offeror. Selected offerors who are unable to obtain required Security and Medical Clearances in a reasonable timeframe are considered un-qualified for this position.

Within 2 weeks after written notice from the CO that all required clearances have been received, or unless another date is specified by the CO in writing, the selected offeror shall proceed to Kiev, Ukraine to perform the services specified in section I, item 9.

VI. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a Resident Hire USPSC is normally authorized the following benefits:

BENEFITS:

  • Employer's FICA Contribution
  • Contribution toward Health & Life Insurance
  • Pay Comparability Adjustment
  • Annual Increase (pending a satisfactory performance evaluation)
  • Eligibility for Worker's Compensation
  • Annual and Sick Leave

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES  PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad, ” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms

Line Item Table

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY 

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001

Compensation and Fringe Benefits/Other

Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT    
1001

Option Period (OP) 1 – Compensation and ODCs

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT    
2001

OP 2 – Compensation and ODCs

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT    

 

3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available are at https://www.usaid.gov/work-usaid/aapds-cibs.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

5. PSC Ombudsman. The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/workusaid/personal-service-contracts-ombudsman. The PSC Ombudsman may be contacted via: pscombudsman@usaid.gov.

Date 
Thursday, January 20, 2022 - 9:00am

Last updated: January 20, 2022