RFP022/2022 OIG Communication and Collaboration Event

Speeches Shim

Description of Requirements

The United States government, represented by the U.S. Agency for International Development (USAID), Regional Development Mission Asia (RDMA) invites qualified companies/individuals to submit proposals of the services specified below. This is to support the operation of USAID/RDMA, Bangkok Thailand.

Proposal submission and questions regarding this Request for Proposal (RFP) shall be ONLY via email to BANGKOKUSAIDPROC@usaid.gov by the time/date specified above.

The award of a contract hereunder is subject to the availability of funds. Issuance of this RFP does not constitute an award or commitment on the part of the U.S. Government, nor does it commit the U.S. Government to pay for costs incurred in the preparation and submission of a quotation. Please be advised that all interested parties are required to be registered in Dun and Bradstreet and are subject to SAM registration before an award can be made. Information on obtaining the Data Universal Numbering System (DUNS), can be found at this website: http://fedgov.dnb.com/webform. Offerors are also required to register their business on the U.S. Government’s System for Award Management (SAM) at www.sam.gov. Information on this process for foreign vendors is available here. Prospective offerors are encouraged to register in SAM prior to the submittal of proposals.

 

Statement of Work

     OIG Communication and Collaboration Event

Introduction:

The USAID/OIG/Asia Regional Audit Office (OIG/Audit) would like to organize an in-person, weeklong event for office staff and managers in January 2023, with the overall objectives to: 

  • Boost staff morale and cohesion
  • Promote an office culture of belonging and inclusion
  • Provide self-awareness on individual personalities and others’ natural differences
  • Learn new strategies for effective communication and collaboration
  • Embrace the strengths of others and the different approaches to solving problems
  • Improve overall teamwork and leadership at all levels.

Background: 

The weeklong event will include approximately 35 personnel from six office locations, to include the cities of Bangkok, Cairo, Frankfurt, Islamabad, Manila, and Washington, D.C. The staff from these offices include American and Foreign National staff. All participating staff in the event are proficient in English. Individual levels of responsibility vary, but generally include staff auditors, lead auditors, assistant audit directors, audit directors, attorneys, and senior audit executives. 

Since March 2020, the OIG offices have effectively used Google Meet to conduct all work. While all staff have adjusted to a hybrid work environment of working at home and occasionally from the office, OIG/Audit would like to bring everyone together to have an in-person event. A facilitator will motivate, uplift, and offer communication strategies that focus on leadership and effective teamwork.  

Purpose:

To provide staff with a weeklong, uplifting, and interactive event to learn more about themselves and their colleagues, identify ways to better communicate, and embrace differences and their own individuality. All staff work on teams, which requires collaboration across divisions and countries. After this event, individuals should know how to utilize techniques for listening to each other, leverage their teams’ diversity and differences, and ultimately solve internal and complex external problems better as a team. The event must make creative use of interactive methods that can hold the attention of the audience. Suggested interactive tools for this event could include the Tetramap®, DiSC®, Belbin®, or other equivalent methods for better team communication and collaboration.

Period of Performance:

The event will be from January 9-13, 2023, will last for eight hours a day over five consecutive days, with the facilitator responsible for six hours of content each day. The event will be held in-person in Bangkok, Thailand at USAID’s training facility in the Athenee Tower. The facilitator must be comfortable interacting with approximately 35 individuals from multiple countries. 

Consultant Qualifications and Experience:

OIG/Audit is seeking the services of a highly skilled facilitator who possesses the following:

  • A minimum of five years of relevant experience in facilitating organization, team, and management development meetings with demonstrated impact on improving organizational performance and staff morale.
  • Relevant experience in working with organizations in a multicultural setting.
  • Certified facilitator for an interactive team communication and collaboration method.

Deliverables:

  • Develop a weeklong agenda in coordination with OIG/Audit.
  • Debrief session with OIG/Audit team.
  • Facilitate and deliver 30 hours of sessions from January 9-13, 2023, in English, and to approximately 35 staff in Bangkok, Thailand.

Selection Criteria:

1.         Proposed Personnel (30 points): Demonstrated experience and qualifications in organizational development and business consulting, including team leadership development, coaching, and execution of team building exercises. Strong communication and interpersonal skills, with a fluency in English.

2.         Proposed Methodology (30 points): Creative approach to team building, collaboration, and communication.

3.         Institutional Capacity (20 points): Previous experience with governmental, business, other international development agencies, or non-governmental organizations.

4.         Cost (20 points): The total cost will be a factor in the best value to the U.S. government.

Submission Requirements:

1. Technical Proposal

Technical portion of the proposal shall include:

  • The illustrative approaches and activities;
  • Description of expertise of proposed lead facilitator and key team members for the weeklong event. Resumes of the proposed lead facilitator and key team member(s);
  • References for at least three contacts where similar services have been provided.

2. Cost Proposal

Cost proposal shall include:

  • The hourly rate for the lead facilitator and key team member(s), and the time allocated for preparation before the event, for time to deliver the event, and any optional time for an out-briefing after the event;
  • Travel costs, if required;
  • Breakdown of other miscellaneous or material costs, if any.

Representation/certification regarding Section 889:

 (d) Representation. The Offeror represents that—

           (1)It___ will,___ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

           (2)After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

          It ___does, ___does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

Payment:

The full payment will be processed after acceptance of the deliverables and within 30 days of valid invoice receipt. Invoices should be sent by email to the USAID/RDMA Financial Office.

USAID intends to make a contract award that represents the best value to the U.S. Government. “Best value” is defined as the offer that results in the most advantageous solution for the U.S. Government, in consideration of technical, cost/price, and other factors. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. When the Contracting Officer determines that competing technical proposals are essentially equal, cost/price factors may become the determining factor in source selection. Upon successful negotiations with the offeror, a fixed-price Purchase Order will be issued to procure the services.

 

PURCHASE ORDER CLAUSES

This purchase order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

 https://acquisition.gov/far

  http://www.usaid.gov

- Federal Acqusition Regulation (FAR) at http://www.acquisition.gov/far/

- USAID Acquisition and Assistance Policy Directives (AAPDS) and Contract Information Bulletins (CIBS) at https://www.usaid.gov/work-usaid/aapds-cibs/

- USAID Acquisition and Assistance Policy Directive (AAPD 16-02) Revised on Clauses and special contract requirements for facilities access, security, and information technology (IT) at https://www.usaid.gov/work-usaid/aapds-cibs/aapd-16-02-revision2 

  • AAPD 21-04 Revision 1: EXECUTIVE ORDER 14042 ON ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL AWARDS (FAR Deviation No. M-OAA-DEV-FAR-22-01c)

 

A.1 EXECUTIVE ORDER ON TERRORISM FINANCING

The Contractor/Recipient is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism.  It is the legal responsibility of the contractor/recipient to ensure compliance with these Executive Orders and laws.  This provision must be included in all subcontracts/subawards issued under this contract/agreement.

 

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

Please refer to the pdf. file "RFP022/2022 OIG Communication and Collaboration Event." 

Date 
Thursday, September 22, 2022 - 6:45am

Last updated: September 22, 2022