USAID/Ukraine Solicitation for a Resident Hire U.S. Personal Services Contractor (USPSC), Resilience Advisor, GS-13

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72012120R00006

2. ISSUANCE DATE: May 15, 2020

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: June 7, 2020 (11:59 p.m. Kyiv Time)

4. POSITION TITLE: Resilience* Advisor

5. MARKET VALUE: $78,681 - $102,288 per annum, equivalent to GS-13 

Final compensation will be negotiated within the listed market value

6. PERIOD OF PERFORMANCE: one (1) year, with four (4) one-year options.  Options may be exercised based upon satisfactory contractor performance, mutual agreement between the Contractor and USG, continued Mission requirements and the continued availability of funds 

7. PLACE OF PERFORMANCE: Kyiv, Ukraine

8. SECURITY LEVEL REQUIRED: Secret

9. STATEMENT OF DUTIES:

BACKGROUND

With nearly $3 billion in assistance to Ukraine since 1992, USAID provides humanitarian aid and supports stronger democratic governance, improved economic growth, and better health services. USAID’s 2019-2024 Country Development Cooperation Strategy (CDCS) goal is for an independent, democratic, prosperous, and healthy Ukraine united around core European values. The CDCS frames USAID’s work supporting Ukraine’s commitment and capacity to progress towards self-reliance, and addresses its two-front war - against Russia’s full scale aggression on the one hand, and against its internal legacy of corruption on the other.

The conflict in eastern Ukraine has caused large-scale displacement, widespread damage to infrastructure, economic deterioration, and serious protection issues for conflict-affected populations. According to the United Nations’ (UN) 2020 Humanitarian Needs Overview for Ukraine, 3.4 million people are in need of humanitarian assistance and 1.4 million people are registered as internally displaced persons (IDPs) nationwide from Crimea and Donbas. Ukraine has the highest proportion of elderly people in need of humanitarian aid, making up over 30 percent of those in need. 200,000 people living within five kilometers of the line of contact (LOC) in the government-controlled areas (GCAs) often experience daily armed clashes—sometimes resulting in injury, death, or damage to their property—or live with the feeling of periodic or constant threat to their lives. Land mines, explosive remnants of war (ERW), and unexploded ordnance (UXO) also pose a threat to civilians and hinder their freedom of movement. The ongoing conflict and the LOC, which acts as a de facto border, has had a negative impact on the socio-economic situation of eastern Ukraine and has disrupted access to services, freedom of movement, and infrastructure systems (particularly water and electricity). Despite the long and difficult journey to cross the LOC, a million crossings are recorded each month at the five checkpoints as people continue to cross in order to access crucial social benefits, including pensions; visit family and friends; search for employment; and check on property, among other reasons.

In response to the conflict, since FY 2014, the USG [via Office of Foreign Disaster Assistance (OFDA, Food for Peace (FFP), and Population, Refugees, and Migration (PRM)] has provided more than $210 million in relief assistance to vulnerable populations. USAID humanitarian assistance in eastern Ukraine is focused on protecting and assisting the most vulnerable conflict-affected populations, prioritizing areas within 5 km of the LOC and in the non-Government Controlled Area (NGCA), through multi-sector programming.

Overall, as the resources of humanitarian actors are pulled toward other global emergencies, the need for a coordinated transition is now more important than ever. While there is continued need for humanitarian assistance—especially along the contact line, in rural areas cut off from urban centers, and in the non-government controlled areas (NGCAs)—and while more development activities are being implemented in eastern Ukraine, there is a great need to better manage and coordinate humanitarian and development assistance. This requires a coordinated effort between humanitarian actors, development agencies, and the GoU, otherwise known as the humanitarian-development nexus (HDN) promoted by the UN’s New Way of Working, or the USG’s Relief to Development (R2D) approach. The Resilience Advisor will play an important role in supporting these transitions and coordination efforts.

BASIC FUNCTIONS OF THE POSITION

Due to USG’s large portfolio through its humanitarian, transitional, and development assistance, USAID/Ukraine is hiring a Resilience Advisor to continuously monitor the situation in Ukraine as it relates to the nexus between humanitarian assistance, early recovery, and long-term development. The Resilience Advisor will represent USAID at relevant coordination meetings, workshops, and presentations with USG and international partners and provide continuous reporting to USAID and other elements of the U.S. Mission in Kyiv on updated activities, approaches, and plans. S/he will also develop or contribute to ongoing strategies and activity designs that fall under Development Objective 2. The Resilience Advisor will maintain close collaboration with all relevant stakeholders on the ground in Ukraine, develop appropriate policies and responses to the situation, respond to requests for information, and prepare background/briefing documents. In addition to the Advisor role, s/he will also serve as USAID/Ukraine’s civilian-military coordinator (MC2) and as the main point of contact on veteran’s affairs. The advisor will also be responsible for teaching and coaching other Mission staff, as appropriate, on the advisor’s areas of expertise.

MAJOR DUTIES AND RESPONSIBILITIES:

1. Coordination & Strategy Development

  • Provide technical leadership to USAID/Ukraine teams, other contractors, partners and customers in the development, implementation and monitoring of resilience/nexus-related activities.
  • Collaborate with the USAID Mission, OFDA, FFP, and PRM representatives, and other USG colleagues on resilience and nexus issues and programming.
  • Provide continuous reporting to USAID and other elements of the U.S. Mission in Kyiv on updated activities, approaches, and plans.
  • Lead crucial thinking and dialogue around resilience/nexus integration and coordination, adjust tactical approaches to take advantage of emerging program opportunities, and ensure design and implementation of activities across the DO2 objective.
  • Develop and contribute to the formulation and articulation of appropriate strategies, recommendations and policies, activity/program designs.
  • As an expert, provide mentoring and support to USAID/Ukraine technical teams, and as appropriate, implementing partner field staff to ensure the conceptualization and implementation of large complex activities and programs.
  • Work with USAID’s technical teams to identify potential HDN synergies and help to establish linkages across different programs, agencies, and donors.

2. Monitoring & Communication

  • Represent USAID at relevant humanitarian, development, or nexus-related fora and meetings both within and outside of the USG.
  • Travel to eastern Ukraine to attend meetings, lead site visits, monitor the general resilience situation, and represent USAID with local government officials and NGOs.

3. Information Management 

  • Prepare and assist with the preparation of background documents, briefing papers, talking points, information memos, position papers, reports and other relevant nexus-specific documents as necessary.
  • Provide timely information and responses to resilience related inquiries from within USAID and from the rest of the USG.

4. Mission’s veterans’ issues point of contact and civilian-military coordinator (MC2)

  • Plays a lead role in USAID/Ukraine’s civ-mil coordination efforts.
  • Track USAID and other USG support and assistance related to veterans and civ-mil support.
  • Assist with the preparation of background documents, briefing papers, talking points, and information memos.
  • As USAID’s veterans’ point of contact, coordinate with relevant USAID offices and other USG colleagues (e.g., CSO).
  • As MC2, coordinate with USAID points of contact within the U.S. European Command (EUCOM) and Department of State civ-mil points of contact within the U.S. Embassy, and coordinate with relevant military counterparts such as the Office of Defense Cooperation’s (ODC) Overseas Humanitarian Disaster, and Civic Aid (OHDACA) coordinators, Civil-Military Support Element and Military Information Support teams, and others as appropriate.
  • Support and coordinate any visits to EUCOM and support visitors to the Kyiv Mission.
  • Participate in relevant internal working groups and attend external events related to veterans’ affairs and civ-mil coordination.

SUPERVISORY RELATIONSHIP:

The incumbent will work under the direct supervision of the Director of the Program Coordination and Strategy Office of the USAID Regional Mission for Ukraine and Belarus, or her/his designee.

10. AREA OF CONSIDERATION:  US Citizens, Resident Hire.

In accordance with AIDAR, Appendix D, 1 (Class Deviation M/OAA-DEV-AIDAR-17-02c):

(b) Definitions:

(5) Resident Hire U.S. Personal Services Contractor means a U.S. citizen or resident alien who, at the time of hire as a PSC, resides in the cooperating country –

(i) for reasons other than employment that provides for repatriation to the U.S., including-

(A) with a U.S. government agency;

(B) under any U.S. government-financed contract or agreement; or

(C) under any other contract or employment arrangement.

(ii) as a spouse or dependent of a U.S. citizen with employment that provides for repatriation to the U.S., including –

(A) with a U.S. government agency;

(B) under any U.S. government-financed contract or agreement; or

(C) under any other contract or employment arrangement.

11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands. 

12. POINT OF CONTACT: All questions and offers must be submitted by email to KyivVacancies@usaid.gov

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Education: A Bachelor’s degree in international affairs, international law, international development, conflict resolution, or a related field.

Prior Work Experience: A minimum of five (5) years of progressively responsible experience in USG foreign affairs agencies, international organizations, and/or NGOs specializing in one or more of the following: international development, early recovery, humanitarian relief, human rights protection, internally displaced persons and refugee issues, transitional justice/rule of law, conflict resolution or a closely related field.

Only offerors clearly meeting the above minimum qualifications will be considered for further evaluation.

Security and Medical clearances: The ability to obtain the required security and medical clearances in a reasonable timeframe is considered a minimum qualification. See Section V.

III. EVALUATION AND SELECTION FACTORS

Selection Process and Basis of Evaluation: Offerors who clearly meet the aforementioned minimum education and work experience qualification requirements may be further evaluated through review of the offeror’s submitted required documents (see section IV below) and ranked based on the below evaluation and selection factors. A competitive range may be established of the highest-ranked offerors, who may be further evaluated through technical tests, interviews, and reference checks to determine the most qualified/highest-ranked offerors.  Reference checks may be conducted with the highest-ranked offerors. Reference checks may be conducted with individuals not provided by the offeror. Any offeror not receiving satisfactory reference checks will no longer be considered for the position. Negotiations may be conducted with the most qualified/ highest-ranked offerors at the conclusion of evaluations.

  • Education (10 points): A Bachelor’s degree or higher in international affairs, international law, international development, conflict resolution, or a related field. Additional education in the aforementioned areas is desirable.
  • Prior Work Experience (30 points): A minimum of five (5) years of progressively responsible experience in USG foreign affairs agencies, international organizations, and/or NGOs specializing in one or more of the following: international development, early recovery, humanitarian relief, human rights protection, internally displaced persons and refugee issues, transitional justice/rule of law, conflict resolution or a closely related field. Substantive experience working specifically on/with conflict-affected populations, including assessing, designing, monitoring, managing, implementing, and/or evaluating programming in disaster-affected or fragile contexts overseas is desirable. Relevant work experience in Ukraine or for the USG is desirable. Additional experience in the aforementioned areas is desirable.
  • Knowledge Level (30 points): In-depth knowledge of USG laws, policies, regulations and procedures related to international development assistance. Knowledge of the conflict in eastern Ukraine and its development impact on Ukraine and conflict-affected communities, as well as knowledge of humanitarian assistance principles is highly preferred. A working knowledge of the Eastern European region, its institutions, and unique development challenges is preferred. Additional knowledge in the aforementioned areas is desirable.
  • Skills and Abilities (30 points):
  • Interpersonal and Teamwork Skills: Demonstrated mastery of collaborative development assistance and the ability to work on a team and with internal and external professional colleagues and in a leadership capacity. Negotiation skills to mediate complex situations with a variety of stakeholders, often with diverging viewpoints to come to a consensus and move forward. The ability to motivate and influence counterparts and customers at the mid to senior levels.
  • Communication: Excellent oral and written communications skills are essential. Some speaking and/or writing ability in Russian and/or Ukrainian is desired. The Advisor should have the ability to develop concise, well-written products and present briefings to senior officials, including the presentation of narrative and qualitative and quantitative information.
  • Analytical and Problem Solving: a high degree of creativity and problem solving skills to identify potential synergies in programing.   
  • Information Technology: Basic competency with common office software, such as Google and Microsoft Suite.
  • Professionalism: strong organizational and time management skills as well as learning agility and the ability to effectively adapt to new or changing situations.

Total Points: 100 pts

IV. APPLYING

1. Eligible Offerors are required to complete and submit all the following documents and information in English in order to be considered for the position:

a. Completed and signed form AID 309-2,“Offeror Information for Personal Services Contracts,” available at https://www.usaid.gov/forms/aid-309-2. Only include base salary information in box 4 of sections B and C. Do not include bonuses, differentials, cost of living allowances, or other types of compensation. During negotiations, salary history may be verified through pay slips, earnings and leave statements, or other appropriate documentation.

b. A cover letter of no more than 2 pages that demonstrates how the Offeror’s qualifications meet the evaluation and selection factors in section III of this solicitation;

c. A resume or curriculum vitae (CV) of not more than 3 pages which, at a minimum, describes education, experience and career achievements relevant to the evaluation and selection factors in section III of this solicitation; 

d. Names of three professional references, including at least one current/former supervisor, that have knowledge of the offeror’s ability to perform the duties set forth in the solicitation. This information may be included in the cover letter or resume/CV. 

e. A scan of the document demonstrating the offeror’s resident hire status (permanent or temporary residence permit, MFA accreditation/ registration, etc.)

Late, incomplete, and/or un-signed offers will not be considered.

2. Offers containing all required documents must be received by the closing date and time specified in Section I, item 3, and submitted electronically to the email Point of Contact in Section I, item 12.

3. To ensure consideration of offers for the intended position, Offerors should prominently reference the Solicitation number in the offer submission.

V. PRE-AWARD DOCUMENTATION / LIST OF REQUIRED FORMS FOR PSC HIRES

Once the Contracting Officer (CO) informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms, needed to obtain medical and security clearances.

  1. Medical History and Examination Form/ Medical Clearance Update (DS-6561/DS-3057)
  2. Questionnaire for Sensitive Positions for National Security (SF-86), or
  3. Questionnaire for Non-Sensitive Positions (SF-85)
  4. Finger Print Card (SF-87)

Timely completion and submission of the required documents are needed to obtain the necessary Security and Medical Clearances. Failure of the selected offeror to accurately complete and submit required documents in a timely manner may be grounds for the CO to rescind any conditional pre-contract offer letter and begin negotiations with the next most qualified/highest ranked offeror. Selected offerors who are unable to obtain required Security and Medical Clearances in a reasonable timeframe are considered un-qualified for this position.

Within 2 weeks after written notice from the CO that all required clearances have been received, or unless another date is specified by the CO in writing, the selected offeror shall proceed to Kiev, Ukraine to perform the services specified in section I, item 9.

VI. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a Resident Hire USPSC is normally authorized the following benefits:

BENEFITS:

Employer's FICA Contribution

Contribution toward Health & Life Insurance

Pay Comparability Adjustment

Annual Increase (pending a satisfactory performance evaluation)

Eligibility for Worker's Compensation

Annual and Sick Leave

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad, ” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

 

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001

Compensation and Fringe Benefits/Other

Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT    
1001

Option Period (OP) 1 – Compensation and ODCs

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT    
2001

OP 2 – Compensation and ODCs

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT    
3001

OP 3 – Compensation and ODCs

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT    
4001

OP 4 – Compensation

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT    

3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available are at http://www.usaid.gov/work-usaid/aapds-cibs

4. Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635

See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.


*USAID defines resilience as “the ability of people, households, communities, countries, and systems to mitigate, adapt to, and recover from shocks and stresses in a manner that reduces chronic vulnerability and facilitates inclusive growth.” In the context of Ukraine, the Advisor will specifically focus on the situation with regard to the nexus between humanitarian relief, early recovery, and long-term development.

Issuing Country 
Date 
Friday, May 15, 2020 - 6:00am

Last updated: May 18, 2020