USAID/Ukraine Solicitation for a Project Management Specialist (eGovernance)

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72012120R11

2. ISSUANCE DATE: 05/13/2020

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: 06/13/2020 at 11:59 p.m. Kyiv Time

4. POSITION TITLE: Project Management Specialist (eGovernance)

5. MARKET VALUE: Basic Annual rate (in U.S. Dollars): $28,811-$37,461

In accordance with AIDAR Appendix J and ADS 309, the Local Compensation Plan (in effect at the time) of the U.S. Embassy to Ukraine forms the basis of compensation. The LCP consists of the salary schedule, which includes salary rates, authorized fringe benefits, and other pertinent facets of compensation. Final basic compensation will be negotiated within the listed market value. Salaries over and above the top of the pay range will not be entertained or negotiated. This salary range is not inclusive of other benefits and allowances.

6. PERIOD OF PERFORMANCE: Employment under any contract issued under this solicitation is of a continuing nature. Its duration is expected to be part of a series of sequential contracts; all contract clauses, provisions, and regulatory requirements concerning availability of funds and the specific duration of the contract shall apply. The initial CCNPSC contract will be for five years, with the possibility of renewing. The renewal may be exercised based upon satisfactory contractor performance, mutual agreement between the Contractor and USG, continued Mission requirements and the continued availability of funds.

7. PLACE OF PERFORMANCE: Kyiv, Ukraine

8. SECURITY LEVEL REQUIRED: Foreign Service National Security Certification

9. STATEMENT OF DUTIES:

The Project Management Specialist (eGovernance) position is located in the Office of Democracy and Governance (ODG) and will be a part of the Governance Team. As such, the position will have a focus on the role of technology in democracy and governance (“e-governance”), in particular as related to anti-corruption and transparency initiatives. Based on a detailed understanding of legislation, policy, and practices related to the use of technology in public administration and citizen engagement, the position will serve as the primary point of contact in the Mission for e-governance issues. In this capacity, the individual will work closely with the leadership in ODG and will also collaborate across technical offices in USAID/Ukraine, including Economic Growth and Health Sectors.

The basic functions of the position include:

  • Develop and maintain close working relationships with GOU and local government stakeholders in the area of egovernance. This will include the Ministry of Digital Transformation, as well as key ministries and municipal administrations in Ukraine.
  • Serve as e-governance expert to USAID Regional Mission management and technical offices, ensuring that egovernance issues are addressed within existing projects and activities, and appropriately incorporated into new project and activity designs. This will include coordination with USAID-funded activities across technical offices.
  • Support the design of new awards in the areas of anti-corruption and e-governance.
  • Serve as Contracting Officer Representative/Assistance Officer Representative for specific activities, including ongoing grants and purchase orders, and the  “Transparency and Accountability in Public Administration and Services” (TAPAS) activity.
  • Actively participate in donor coordination in the areas of anti-corruption and e-governance, serving as the USAID technical representative at coordination meetings and public events as needed.

MAJOR DUTIES AND RESPONSIBILITIES:

The position of Project Management Specialist (eGovernance) has two main components:

1. The position will work with and advise the Ukrainian public sector and civil society on implementation of egovernance and anti-corruption. This will include government to government (G2G) initiatives, government to citizens and businesses (G2C/B), and initiatives led by civil society and business (C/B2G). As such, the position will require a strong working relationship with key central government entities and selected municipal governments, civil society and the private sector, as well as close collaboration with other donors and partners.

2. The position will also serve as an internal e-governance and anti-corruption advisor and program manager to the USAID Regional Mission, including programs in Belarus, as well as the US Embassy team in Kyiv. This will include ongoing analysis of the Mission’s e-governance development efforts in the region and performing ad hoc analysis of issues relevant to the promotion and introduction of e-governance and appropriate ICTs in the region. Management of USAID/Ukraine’s e-governance programs and development of key indicators for other activities which include egovernance and anti-corruption components will also be required.

The Project Management Specialist (eGovernance) will be responsible for, but not necessarily limited to, the following duties and responsibilities:

A. External and Internal Expert Advisor Role

The Project Management Specialist (eGovernance) will develop and maintain close working relationships with key stakeholders in the Government of Ukraine, selected regional and municipal governments, civil society and the private sector to ensure full understanding of issues, challenges, and opportunities related to egovernance and anti-corruption in Ukraine. Based on this, the individual will offer guidance and advice, as appropriate, on a range of issues including development of legislation and policy, as well as technical implementation and communications. Similarly, the eGovernance Specialist will collaborate closely across Mission technical offices to provide insight and guidance on implementation of egovernance components within projects and discrete activities.

The individual will also participate in donor coordination efforts related to egovernance and anti-corruption. Specific responsibilities include:

1. Develops and maintains working relationships with key individuals at host country ministries, agencies and departments

2. Develops and maintains working relationships with key individuals in selected municipal governments.

3. Interacts frequently with representatives of civil society and the private sector on issues related to egovernance and anti-corruption.

4. Keeps Mission management and technical offices informed on key events, trends and issues related to egovernance and anti-corruption.

5. Based on a clear understanding of the landscape, provide internal Mission guidance on needs and program opportunities related to egovernance and anti-corruption.

6. Develop initial concept and design papers for proposed initiatives and funding consideration.

7. Attends and contributes to public events and discussions related to egovernance and anti-corruption.

8. Maintains close contact with USAID Washington programs focused on technology and innovation.

B. Direct Management of Program Activities

The Project Management Specialist (eGovernance) will provide guidance, support and assistance to carry out programs broadly related to technology in democracy and governance by designing, managing, monitoring, and evaluating programs within this part of the ODG and Mission portfolio. S/he maintains regular contact with USAID implementing partners, other donors, NGOs, government officials, civil society leaders, and other stakeholders to advance these programs. The Specialist will participate in donor coordination efforts related to these program areas. As COR/AOR or Alternate for a number of activities, the incumbent provides technical and managerial oversight. Specific responsibilities include:

1. Serves as COR/AOR or Alternate COR/AOR for a number of activities.

2. Represents ODG at Mission meetings and intra-USG meetings relevant to programs managed.

3. Monitors and facilitates program achievements via effective communication with implementing partners. Tracks and monitors partner activities. Analyzes work plans submitted by implementing partners to ensure that proposed activities support achievement of results. Makes frequent site visits and field trips to document progress and to identify problems.

4. Initiates and tracks internal working documents and prepares implementation reports on activities.

5. Maintains regular working-level contacts with host country officials, NGOs and international organizations in activities related to egovernance and anti-corruption.

6. Prepares reports and documentation as required for the activities managed.

7. Manages program budgets, ensuring that sufficient resources are allocated to activities. Analyzes pipelines and mortgages, and assures timely obligation of funds.

8. Prepares GLAAS requests in relation to program needs.

9. Maintains official files and records for designated programs in egovernance and anti-corruption.

10. Performs other duties as assigned, including occasional technical support to related ODG programs in Belarus.

C. Strategic Planning and Donor Coordination

The incumbent contributes significantly to Mission strategic planning by providing analysis and recommendations on technology in government administration and governance, with a focus on anti-corruption issues and transparency. The specialist tracks and monitors key developments and proposed reforms to ensure USAID’s programs are designed and managed to respond to needs, opportunities and challenges. The incumbent conducts research and analysis to support current and future programming. S/he keeps abreast of current events in Ukraine through personal contacts and by monitoring media information on issues related to egovernance and anti-corruption. The incumbent also advises and coordinates closely with other donors, including other parts of the USG, on issues and programs concerning egovernance. S/he participates in and helps organize donor coordination meetings related to these program areas.

D. Other Program Support

As part of his/her overall responsibilities, the incumbent will provide support to other programs in the ODG portfolio. This might include tasks such as organizing and attending meetings and events, participating in Mission working groups, preparing and filing project documentation, preparing responses to requests for information about ODG or USAID programs, arranging embassy services (e.g., translation, transportation, visitor access) and preparing procurement requests. S/he may act as control officer for Mission or USG officials during field trips or visits, and may help prepare for such trips by organizing events, and providing background/briefing materials, etc. S/he may occasionally be required to act as a translator/interpreter.

SUPERVISORY RELATIONSHIP: The incumbent will report to the Director or Deputy Director of the Office of Democracy and Governance.

SUPERVISION EXERCISED: None

10. AREA OF CONSIDERATION: Open to All Interested CCN (Cooperating Country National) Candidates.

“Cooperating country” means the country in which the employing USAID Mission is located.

“Cooperating country national” (“CCN”) means an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

NOTE: ALL CCNs MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. THE MISSION DOES NOT SPONSOR WORK PERMITS.

11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.

12. POINT OF CONTACT: Completed offers (including all required documents - see section IV below) must be submitted electronically to: kyivvacancies@usaid.gov. When submitting an application, the solicitation number and the title of the position are to be mentioned in the subject line of the email.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Education: Minimum Bachelor’s Degree equivalent, preferably with a technical degree or related field.

Prior Work Experience: At least four years of work experience in the area of technology use in the public sector, either through development and implementation of technology projects, and/or development of public policy related to use of technology in public administration or governance.

Language Proficiency: Level IV (fluent) in English, and native facility in Ukrainian and Russian, writing and speaking ability is required.

Only offerors clearly meeting the above minimum qualifications will be considered for further evaluation.

Foreign Service National Security Certification and Medical Clearances: The ability to obtain the required foreign national security certification and medical clearances for the position is considered a minimum qualification. See section V below.

The probationary period is three months.

III. EVALUATION AND SELECTION FACTORS

Selection Process and Basis of Evaluation: Offerors who clearly meet the aforementioned minimum education and work experience qualification requirements may be further evaluated through review of the offeror’s submitted required documents (see section IV below) and ranked based on the below evaluation and selection factors. A competitive range may be established of the highest-ranked offerors, who may be further evaluated through technical/language tests, interviews, and reference checks to determine the most qualified/highest-ranked offeror. Reference checks may be conducted with individuals not provided by the offeror, and without prior notification to the offeror. Any offeror not receiving satisfactory reference checks will no longer be considered for the position. Negotiations may be conducted with the most qualified/ highest-ranked offeror at the conclusion of evaluations.

10 points – Education: Minimum Bachelor’s Degree equivalent, preferably with a technical degree or related field. Additional education in the aforementioned areas is desired.

20 points – Experience: At least four years of work experience in the area of technology use in the public sector, either through development and implementation of technology projects, and/or development of public policy related to use of technology in public administration or governance. Additional experience in the aforementioned areas is desired.

30 points – Knowledge: The position will require a detailed understanding of the use of information and communication technologies (ICTs) in the development of modern public administration and governance practices at all levels of government. In addition to a sound knowledge of the use of common ICTs in the public sector, the position will require a competent grasp of emerging technology issues, including technologies such as cloud computing and mobile applications. An understanding of basic cybersecurity issues will also be required.

Incumbent must also have broad knowledge of Ukraine’s government policy, democratic development, governance, and especially anti-corruption, as well as political and social trends in Ukrainian society. S/he should have substantial technical knowledge of Ukrainian government institutions and key-players in the relevant area of this position, including the Verkhovna Rada of Ukraine, Ministry of Regional Development, Ministry for Economic Development and Trade, Ministry of Justice, Ministry of Internal Affairs, President’s Administration, and civil society organizations, etc. S/he should have good technical knowledge of Ukrainian government processes, decision makers and institutions related to these programming areas.

Advanced knowledge in one or more of the aforementioned areas is desired.

40 points – Skills and Abilities:

The incumbent should have the ability to establish and maintain contact with government officials at varying levels, representatives of civil society and the private sector, and members of the international community in Ukraine. The Specialist must be able to plan and manage complex projects to achieve results, working as part of a team within a framework of broad guidance and supervision. S/he should have the ability to obtain, organize, analyze, evaluate, and present information and to organize and draft clear, concise, well-written reports, both factual and analytical in nature. The specialist should possess at least intermediate computer skills, including word processing, spreadsheets and office information systems and should be able to read, understand and analyze budgets. S/he should work effectively both as a team member and individually. Good written and oral communication skills are required, including the ability to articulate USAID policies and strategies and to respond to queries concerning USAID's viewpoint on democracy and governance development, specifically e-governance, issues. The incumbent should have the ability to plan and manage complex projects and draft relevant USAID-required documentation with a great deal of independence. Advanced skills/abilities in one or more of the aforementioned areas are desired.

TOTAL POSSIBLE POINTS: 100 points

IV. PRESENTING AN OFFER/APPLYING FOR THIS POSITION

1. Eligible Offerors are required to complete and submit through email all the below documents in English in order to be considered for the position.

a. Completed DS-174 (application for Employment as Locally Employed Staff) which can be retrieved here: https://eforms.state.gov/Forms/ds174.pdf

Offerors must thoroughly complete the DS-174 form in English and are advised to include all of their current and previous work experience related to this position. Offerors may use continuation pages to further explain their relevant work experience, if needed.

An Internal Offeror’s experience acquired before/after joining the U.S. Government should correspond to the information provided in the Official Personnel Folder (OPF). Any discrepancy found between the current application form (DS-174) and the information provided in the OPF related to the offeror's qualifications could make the offeror ineligible for the position.

b. A cover letter of no more than 2 pages that demonstrates how the Offeror’s qualifications meet the evaluation and selection factors in section III. Excess pages (beyond 2) will not be read or considered.

c. A CV or standard resume of no more than 4 pages.

Offerors who do not include all above required documents in their offer submission will not be considered for this position.

d. Names of three professional references, including at least one current/former supervisor, that have knowledge of the offeror’s ability to perform the duties set forth in the solicitation. This information may be included in the cover letter or resume/CV.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12 by email with appropriate attachments. Documents/offers received through links to Google Drive, Sky Drive, and/or any other private cloud computing database/websites will not be considered.

3. To ensure consideration of offers for the intended position, Offerors are to prominently reference the Solicitation number in the offer submission.

NOTE:  Due to the high volume of applications received, we may only contact applicants who are being considered. Thank you for your understanding.

V. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the Contracting Officer (CO) informs the successful Offeror about being selected for a contract award, the HR unit will provide the successful Offeror instructions about how to complete and submit the following forms, needed to obtain medical and security/facility access.

  1. Questionnaire for Employment Authorization (U.S. Embassy Kyiv form)
  2. Authorization for Release of Information (U.S. Embassy Kyiv’s form)
  3. Certificate of Criminal Records (obtained from the pertinent authorities)

Failure of the selected offeror to accurately complete and submit required documents in a timely manner may be grounds for the CO to rescind any conditional pre-contract salary offer letter and begin negotiations with the next most qualified/highest ranked offeror.

VI. BENEFITS/ALLOWANCES

The local compensation plan (LCP) is the basis for all compensation payments to locally employed staff /CCNPSCs. The LCP consists of the salary schedule, which includes salary rates, authorized fringe benefits, and other pertinent facets of compensation such as health and life insurance, and retirement allowance. As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

1. BENEFITS:

a) Health and Life Insurance coverage

b) Defined Contribution Fund 12%

2. ALLOWANCES (as applicable):

a) Meal Allowances: The annual amount is currently $853 for employees working on a full time basis.

b) Family Allowances: The mission provides a child allowance. Grants amounts are subject to change as determined by the Ukrainian State Budget Law.

Additional information may be provided to the selected offeror at time of salary offer.

VII. TAXES

Locally Employed Staff are responsible for paying local income taxes. The U.S. Mission does withhold year-end local income tax payments.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

 

(C)

UNIT

 

(D)

UNIT PRICE

(E)

AMOUNT

 

(F)

0001

Year 1 – Compensation and Fringe Benefits/Other Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info: 

1 year LOT $ _TBD__ $_TBD at Award after negotiations with Contractor
1001

Year 2 - Compensation and Fringe Benefits/Other Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info: 

1 year LOT $ _TBD__ $_TBD at Award after negotiations with Contractor
2001

Year 3 – Compensation and Fringe Benefits/Other Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info: 

1 year LOT $ _TBD__ $_TBD at Award after negotiations with Contractor
3001

Year 4– Compensation and Fringe Benefits/Other Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info: 

1 year LOT $ _TBD__ $_TBD at Award after negotiations with Contractor
4001

Year 5 – Compensation and Fringe Benefits/Other Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info: 

1 year LOT $ _TBD__ $_TBD at Award after negotiations with Contractor

3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

  • AAPD 16-03 Expanded Incentive Awards for Personal Services Contracts with Individuals
  • AAPD 06-08 AIDAR, Appendices D and J: Using the Optional Schedule to Incrementally Fund Contracts

4. Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

EQUAL EMPLOYMENT OPPORTUNITY:  The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

Issuing Country 
Date 
Tuesday, May 12, 2020 - 8:45am

Last updated: May 12, 2020