USAID/Ukraine Solicitation for a Financial Analyst

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72012120R07

2. ISSUANCE DATE: 03/03/2020

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: 3/24/2020 at 11:59 p.m. Kyiv Time

4. POSITION TITLE: Financial Analyst

5. MARKET VALUE: Basic Annual rate (in U.S. Dollars): $40,043 to $52,053

In accordance with AIDAR Appendix J and ADS 309, the Local Compensation Plan (in effect at the time) of the U.S. Embassy to Ukraine forms the basis of compensation. The LCP consists of the salary schedule, which includes salary rates, authorized fringe benefits, and other pertinent facets of compensation. Final basic compensation will be negotiated within the listed market value. Salaries over and above the top of the pay range will not be entertained or negotiated. This salary range is not inclusive of other benefits and allowances.

6. PERIOD OF PERFORMANCE: Employment under any contract issued under this solicitation is of a continuing nature. Its duration is expected to be part of a series of sequential contracts; all contract clauses, provisions, and regulatory requirements concerning availability of funds and the specific duration of the contract shall apply. The initial CCNPSC contract will be for five years, with the possibility of renewing. The renewal may be exercised based upon satisfactory contractor performance, mutual agreement between the Contractor and USG, continued Mission requirements and the continued availability of funds.

7. PLACE OF PERFORMANCE: Kyiv, Ukraine

8. SECURITY LEVEL REQUIRED: Foreign Service National Security Certification

9. STATEMENT OF DUTIES:

The Financial Analyst position, reporting directly to the Supervisory Financial Analyst, is one of four professional Financial Analysts (FA) located in the Regional Mission USAID/Ukraine OFM, who is a key member of the FA team responsible for the performance of financial reviews, pre-award assessments of all USAID assistance to Ukraine, Belarus, and Moldova; and for ensuring that the full range of financial analysis support is provided to Belarus technical portfolio.

This Financial Analyst position provides a full range of financial management services to his/her assigned program portfolio including project design and planning, budgeting, evaluation, and coordinating its financial analysis. The Regional Mission USAID/Ukraine activities have an average per person Operational Year Budget (OYB) of over 65 million and a pipeline value of over 60 million. The incumbent is the primary FM representative and backstop on the Development Objective (DO) teams and provides financial expertise and advice for all activities in the assigned portfolio. S/he is also responsible for assisting in building financial, administrative, and managerial capacity of implementing partners and local NGOs through the performance of assessments, reviews, and delivery of training.

MAJOR DUTIES AND RESPONSIBILITIES:

A. Regional Mission Support: 60%

  • Performs all financial reviews, assessments, informal desk audits and pre-award surveys of USAID/Ukraine, Belarus and USAID/Moldova’s Implementers’ financial, accounting, internal control and contracting capabilities to determine their ability to adequately safeguard U.S. funds and interests.
  • Prepares draft reports to document findings from pre-award surveys and financial reviews and exercises professional judgment in developing recommendations to assist local partners strengthen their financial management capacity. Monitors actions taken to implement the applicable recommendations.
  • Conducts formal and informal training for local partners to increase their understanding of USAID rules and regulations, financial reporting requirements and internal control procedures.
  • Consults with Implementers and other partners to develop or strengthen financial, operational and personnel policies. Assists with the design and implementation of procedures to strengthen the financial management capacity of local partner organizations.
  • For assigned portfolio participates in project design and planning, coordinate financial analysis, review for funding project documents in GLAAS, ensure consistency with the project design, and sufficiency of funds.
  • For assigned portfolio (a) reviews and enters into Phoenix the quarterly accrual data, (b) prepares and presents QFRs reports; (c) participates in annual project performance reviews.

B. Audit Management and Resolution: 20%

  • For assigned portfolio (1) reviews scopes of work for Mission and Recipient-contracted Audits.; (2) attends audit entrance and exit conferences, develops an audit recommendation follow-up system for the Mission to ensure that every effort is made in a timely manner to reach a management decision on corrective actions on audit recommendations, and that is mutually acceptable to the Mission and the RIG/Frankfurt.
  • In coordination with the Mission’s Audit Management Officer and the Supervisory Financial Analyst, develops the Mission’s inventory and annual audit plan and the local recipients contracted audit programs. Updates the Regional Mission’s audit tracking matrix.
  • Maintains comprehensive and complete files for audit / pre-award /financial reviews for all Mission related activities.
  • Assists in the preparation of the annual End-Use Audit Plan for end of project activities to ensure that the end-use audit process complies with Generally Accepted Auditing Standards (GAAS) and USAID regulations.
  • Assists in the review of audit reports received from across Mission Offices and in the process of formulating recommended corrective actions based on audit findings and recommendations.

C. Federal Managers’ Financial Integrity Act (FMFIA): 20%

  • Under the direction of the SFA, coordinates the annual Federal Managers’ Financial Integrity Act (FMFIA) review for the Regional Mission including:
  • Sets up the milestones for the annual FMFIA review;
  • Follows up on the Mission’s outstanding FMFIA weaknesses from the preceding year;
  • Consolidates all internal control questionnaires from the Regional Mission’s Office Directors;
  • Documents all relevant findings for the Management Council on Risk and Internal Control (MCRIC) meetings;
  • Documents all pertinent aspects of MCRIC deliberations.
  • On a continual basis, works with the Financial Analyst team to evaluate all internal controls for the Regional Mission for Ukraine, Belarus and reviews all significant changes in systems and procedures. Based on such evaluations, consolidates recommendations as deemed appropriate which would improve internal controls and assists in the implementation of any recommendations resulting from such evaluation.
  • For assigned portfolio coordinate the annual FMFIA, follow-up and close the outstanding FMFIA weaknesses from the preceding year, perform special financial reviews in lieu of annual audits of organizations whose expenditures are less than the audit threshold as determined by the Inspector General.

SUPERVISORY RELATIONSHIP: Reports directly to the Supervisory Financial Analyst.

SUPERVISION EXERCISED: None.

10. AREA OF CONSIDERATION: Open to All Interested CCN (Cooperating Country National) Candidates.

“Cooperating country” means the country in which the employing USAID Mission is located.

“Cooperating country national” (“CCN”) means an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

NOTE: ALL CCNs MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. THE MISSION DOES NOT SPONSOR WORK PERMITS.

11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.

12. POINT OF CONTACT: Completed offers (including all required documents - see section IV below) must be submitted electronically to: kyivvacancies@usaid.gov. When submitting an application, the solicitation number and the title of the position are to be mentioned in the subject line of the email.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Education: Possession of a Bachelor’s degree (or international equivalent) in accounting, finance, business administration, economics, or a related field is required.

Prior Work Experience: A minimum of five years of progressively responsible experience in professional accounting, financial management, and/or auditing is required.

Language Proficiency: Level IV English ability (fluent) as well as fluency in Ukrainian or Russian is required. Skills in written English are particularly important and will be tested.

Only offerors clearly meeting the above minimum qualifications will be considered for further evaluation.

Foreign Service National Security Certification and Medical Clearances: The ability to obtain the required foreign national security certification and medical clearances for the position is considered a minimum qualification. See section V below.

The probationary period is three months.

III. EVALUATION AND SELECTION FACTORS

Selection Process and Basis of Evaluation: Offerors who clearly meet the aforementioned minimum education and work experience qualification requirements may be further evaluated through review of the offeror’s submitted required documents (see section IV below) and ranked based on the below evaluation and selection factors. A competitive range may be established of the highest-ranked offerors, who may be further evaluated through technical/language tests, interviews, and reference checks to determine the most qualified/highest-ranked offeror. Reference checks may be conducted with individuals not provided by the offeror, and without prior notification to the offeror. Any offeror not receiving satisfactory reference checks will no longer be considered for the position. Negotiations may be conducted with the most qualified/ highest-ranked offeror at the conclusion of evaluations.

10 points – Education: Possession of a Bachelor’s degree (or international equivalent) in accounting, finance, business administration, economics, or a related field is required.

Additional education in the aforementioned areas (e.g. CPA, ACCA, advanced degrees, or other related education) is desired.

20 points – Experience: A minimum of five years of progressively responsible experience in professional accounting, financial management, and/or auditing is required. Additional experience in the aforementioned areas, especially with the US Government (USG), is desired.  

30 points – Knowledge: A thorough knowledge and understanding of professional accounting principles, theories and terminology as well as the principles and accepted practices of governmental and business financial accounting, budgeting and reporting is essential. Familiarity with financial analysis techniques as well as knowledge of host-country’s financial management policies and procedures, such as the VAT laws and regulation and registration policy and procedures, is also crucial for success in the position. Knowledge of how international development projects are designed, developed, implemented and evaluated, as well as knowledge of USG financial/accounting policies and procedures is desirable. A detailed and broad knowledge of the host country political, legal and sector situation, in order to identify optimal approaches to evaluations of partner organizations and related recommendations consistent with USG requirements for financial management of awards, is also desired. Advanced knowledge in one or more of the aforementioned areas is desired.

40 points – Skills and Abilities: The following skills and abilities are essential: excellent analytical decision making skills to analyze data and assess its reliability and value, be able to detect the financial strengths and weaknesses of programs, and to make considerable judgments regarding the institutional capabilities and the adequacy of accounting systems and internal controls and recommend improvements. Ability to gather, organize, analyze and present detailed financial and related information in a concise and professional manner, both orally and in writing. Be skilled in the use of computer based analytical programs and data management systems. Strong oral and written communication skills and the ability to maintain effective working relationships with all levels of staff and implementing partners and support organizations. Strong interpersonal skills and the ability to manage multiple competing priorities with minimal supervision. Advanced skills/abilities in one or more of the aforementioned areas are desired.

TOTAL POSSIBLE POINTS: 100 points

IV. PRESENTING AN OFFER/APPLYING FOR THIS POSITION

1. Eligible Offerors are required to complete and submit through email all the below documents in English in order to be considered for the position.

a. Completed DS-174 (application for Employment as Locally Employed Staff) which can be retrieved here: https://eforms.state.gov/Forms/ds174.pdf

Offerors must thoroughly complete the DS-174 form in English and are advised to include all of their current and previous work experience related to this position. Offerors may use continuation pages to further explain their relevant work experience, if needed.

An Internal Offeror’s experience acquired before/after joining U.S. Government should correspond to the information provided in the Official Personnel Folder (OPF). Any discrepancy found between the current application form (DS-174) and the information provided in the OPF related to offeror’s qualifications could make the offeror ineligible for the position.

b. A cover letter of no more than 2 pages that demonstrates how the Offeror’s qualifications meet the evaluation and selection factors in section III. Excess pages (beyond 2) will not be read or considered.

c. A CV or standard resume of no more than 4 pages.

Offerors who do not include all above required documents in their offer submission will not be considered for this position.

d. Names of three professional references, including at least one current/former supervisor, that have knowledge of the offeror’s ability to perform the duties set forth in the solicitation. This information may be included in the cover letter or resume/CV.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12 by email with appropriate attachments. Documents/offers received through links to Google Drive, Sky Drive, and/or any other private cloud computing database/websites will not be considered.

3. To ensure consideration of offers for the intended position, Offerors are to prominently reference the Solicitation number in the offer submission.

NOTE:  Due to the high volume of applications received, we may only contact applicants who are being considered. Thank you for your understanding.

V. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the Contracting Officer (CO) informs the successful Offeror about being selected for a contract award, the HR unit will provide the successful Offeror instructions about how to complete and submit the following forms, needed to obtain medical and security/facility access.

  1. Questionnaire for Employment Authorization (U.S. Embassy Kyiv form)
  2. Authorization for Release of Information (U.S. Embassy Kyiv’s form)
  3. Certificate of Criminal Records (obtained from the pertinent authorities)

Failure of the selected offeror to accurately complete and submit required documents in a timely manner may be grounds for the CO to rescind any conditional pre-contract salary offer letter and begin negotiations with the next most qualified/highest ranked offeror.

VI. BENEFITS/ALLOWANCES

The local compensation plan (LCP) is the basis for all compensation payments to locally employed staff /CCNPSCs. The LCP consists of the salary schedule, which includes salary rates, authorized fringe benefits, and other pertinent facets of compensation such as health and life insurance, and retirement allowance. As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

1. BENEFITS:

a) Health and Life Insurance coverage

b) Defined Contribution Fund 12%

2. ALLOWANCES (as applicable):

a) Meal Allowances: The annual amount is $853 for employees working on a full time basis.

b) Family Allowances: The mission provides a child allowance. Grants amounts are subject to change as determined by the Ukrainian State Budget Law.

Additional information may be provided to the selected offeror at time of salary offer.

VII. TAXES

Locally Employed Staff are responsible for paying local income taxes. The U.S. Mission does withhold year-end local income tax payments.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

 

(C)

UNIT

 

(D)

UNIT PRICE

(E)

AMOUNT

 

(F)

0001

Year 1 – Compensation and Fringe Benefits/Other Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT    
1001

Year 2 - Compensation and Fringe Benefits/Other Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT    
2001

Year 3 – Compensation and Fringe Benefits/Other Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT    
3001

Year 4– Compensation and Fringe Benefits/Other Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT    
4001

Year 5 – Compensation and Fringe Benefits/Other Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT    

3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

  • AAPD 16-03 Expanded Incentive Awards for Personal Services Contracts with Individuals
  • AAPD 06-08 AIDAR, Appendices D and J: Using the Optional Schedule to Incrementally Fund Contracts

4. Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

EQUAL EMPLOYMENT OPPORTUNITY:  The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

Issuing Country 
Date 
Tuesday, March 3, 2020 - 1:30am

Last updated: March 03, 2020