Solicitation - US PSC Deputy PEPFAR Country Coordinator 12_2017

SOLICITATION NUMBER:   7206118R00003

ISSUANCE DATE:   December 15, 2017

CLOSING DATE/TIME:   January 5, 2018

   SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

 

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation. Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records. This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in the attached information.

Sincerely,

Sean Mendoza

Supervisory Executive Officer

 

  I. GENERAL INFORMATION

  1. SOLICITATION NO: 7206118R00003
  2. ISSUANCE DATE: December 15, 2017
  3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: January 5, 2018, before and/or on 5:00 PM (Zambia local time)
  4. POSITION TITLE: USAID PEPFAR DEPUTY COUNTRY COORDINATOR
  5. MARKET VALUE: $74,584-$96,958 equivalent to GS-13. The final compensation will be negotiated within the listed market value based on the successful candidate’s salary history, work experience, and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated.
  6. PERIOD OF PERFORMANCE: One year, with four (4) option years, depending on availability of funds. Extensions will be contingent on satisfactory performance, continued need for the services and availability of funds. No PSC contract may exceed a five year period of performance.
  7. PLACE OF PERFORMANCE: USAID/Zambia, Lusaka with possible travel as stated in the Statement of Work.
  8. WHO MAY APPLY: United States Citizens, United States Permanent Residents.
  9. SECURITY LEVEL REQUIRED: Secret. The final selected candidates must obtain an Employment Authorization and medical clearances within a reasonable period of time (USAID will provide details regarding these clearances to the selected candidate). If such clearances are not obtained within a reasonable time or negative suitability issues are involved, any offer made may be rescinded.

10.STATEMENT OF DUTIES

  1. General Statement of Purpose of the Contract

The U.S. government program in Zambia combines the Departments of State and Defense, the Centers for Disease Control and Prevention (CDC), the United States Agency for International Development (USAID), and Peace Corps to implement an integrated program covering HIV prevention, care and treatment. These U.S. government partners have come together to create an HIV/AIDS program that supports existing activities in Zambia, and have built national platforms for program scale-up, especially for clinic-and facility-based services, and OVC and community-based care. The PEPFAR Zambia interagency team is comprised of over 100 programmatic and technical staff and additional management and administrative support staff. The  PEPFAR  Coordination Office has nine full-time staff members, including the PEPFAR Country Coordinator.

PEPFAR Zambia is a collaborating partner with other in-country stakeholders including, first and foremost, the Government of the Republic of Zambia primarily through the National HIV/AIDS/STI/TB Council (NAC), the Ministry of Health (MOH), the Ministry of Finance (MOF), and other donors or cooperating partners.

The PEPFAR Deputy Country Coordinator, reporting to the PEPFAR Country Coordinator (PCC) in Zambia, will support the full mandate of the PEPFAR Coordination Office (PCO). The Deputy Country Coordinator will work closely with the PCC to ensure full communication between all U.S. government departments and agencies involved in the President's Emergency Plan for AIDS Relief (PEPFAR) in Zambia: particularly the interagency core team; the Office of the U.S. Global AIDS Coordinator (OGAC); designated Embassy counterparts; and other representatives of PEPFAR Zambia U.S. government implementing agencies. The incumbent provides full support to the PEPFAR Country Coordinator and advice and counsel to other members of the PCO on all matters related to PEPFAR in Zambia

 

2.Statement of Duties to be Performed

The PEPFAR Deputy Country Coordinator manages day-to-day operations of the PEPFAR Coordination Office. Activities of the Deputy PEPFAR Country Coordinator will include but are not limited to the following:

  1. HIV/AIDS coordination with the Office of the Global AIDS Coordinator (OGAC)
    1. With the Country Coordinator, manage iterative participation in headquarters interagency reviews of the annual Zambia Country Operational Plans, semi- annual and annual performance reporting, and other PEPFAR wide review processes.
    2. Serve as first point of contact for ad hoc queries from OGAC regarding status of overall planning and reporting for PEPFAR in Zambia.
    3. Compile and share budgetary information with and between OGAC and in- country participating agencies to ensure rapid and effective availability and use of funds.
    4. Represent PEPFAR Zambia at external stakeholder meetings as assigned by the PCC.

2. HIV/AIDS coordination and planning with Zambia’s PEPFAR Interagency Team and Embassy/Lusaka
       a. Manage all logistical and practical support for scheduled and ad hoc meetings of the PEPFAR Interagency leadership and technical teams to better coordinate programs.

  1. Manage communications with other U.S. Embassy Lusaka sections especially the Executive and Public Affairs Offices.
  2. Ensure the full implementation of all PEPFAR policies and directives from Washington and the timely submission of all PEPFAR documents including the Country Operations Plan (COP), the Annual Performance Review (APR) and all other required documentation and reporting.
  3. Oversee preparation for the quarterly PEPFAR oversight accountability response team (POART) calls between the PEPFAR Zambia and headquarters including review of results, expenditures, and tracking policy changes.
  4. Assist the Country Coordinator and collaborate with other U.S. government implementing agencies to analyze Expenditure Analysis partner results.
  5. Develop and oversee efforts to support ongoing team building exercises and strengthened interagency communication and collaboration capabilities.
  6. Serve as Acting PEPFAR Country Coordinator when the Country Coordinator is out of the office.

 

  1. Budgeting and administrative skills
    1. Supervises financial, administrative, and public affairs staff members (locally employed staff (LES) and eligible family members (LES)) within the PEPFAR Coordination Office;
    2. Serve as administrative point of contact for Embassy/Lusaka financial, general services, and other administrative offices;
    3. With the Country Coordinator, assist in developing and managing performance within the annual operating budget for the Country Coordination Office.

3.Position Elements

  1. Supervision Received: Works under the supervision of the PEPFAR Country Coordinator who provides administrative direction, and may suggest approaches to consider, results expected, and reviews completed assignments. Assignments are made orally and in writing. Most assignments occur in the normal course of the work, but the incumbent is required to determine those that must be coordinated with the supervisor. Incumbent will seek advice and assistance as required. Performance evaluations are based primarily on accomplishments and compliance with policies and procedures.

  1. Available Guidelines: Available guidelines include PEPFAR Notices and guidance, the FAR and AIDAR, and other published and unpublished guidelines. Guidelines are often general in nature and not specific to the situation at hand, requiring considerable interpretation. Guidelines from different agencies and offices may be unclear and conflicting, requiring substantial judgment and interpretation.

 

  1. Exercise of Judgment: High degree of judgment, maturity, organization, ingenuity and originality to interpret strategy; to analyze, develop and present work; and to monitor and evaluate implementation of programs.

 

  1. Nature, Level, and Purpose of Contacts: Frequent contact with stakeholders in and outside the Mission concerning strategy and policy issues, coordination, and consultations. Contacts include the supervisor, interagency mid and senior-level leadership; mid and senior-level Government of the Republic of Zambia officials; mid and senior-level officials from the donor community, implementing partners, and the private sector.

 

  1. Supervision Exercised: Supervises financial, administrative, and program (FSN and EFM) staff within the PEPFAR Coordination Office.

 

  1. Time required to Perform Full Range of Duties after Entry into the Position: One year

 

11.AREA OF CONSIDERATION:

According to ADS 309.3.3, a “USAID policy is that the use of CCNPSCs is preferred over the use of TCNPSCs in order to integrate the foreign assistance effort into the community, enhance the skills of the cooperating country's population, and contribute to the local economy. USPSCs are also preferred over TCNPSCs with equivalent qualifications.”

For USPSC:

  • Be a U.S. citizen or U.S. Permanent Resident (“green card holder”);
  • Submit a complete application as outlined in the solicitation section titled APPLYING;
  • Be able to obtain facility access authorization;
  • Be able to obtain a Department of State medical clearance;
  • Be willing to travel to work sites and other offices as/when requested;
  • Employment is subject to funds availability and all the required approvals obtained.

 

 

12.PHYSICAL DEMANDS

The primary location of work will be on the U.S. Embassy/USAID compound in Lusaka, Zambia. No special demands are required to perform the work.

 

POINT OF CONTACT: Sean Mendoza, Executive Officer SUBMIT ALL APPLICATION MATERIALS TO:

EXOZambiaHR@usaid.gov (E-mailed applications required.)

 

The email subject heading must read:

Application: PEPFAR Zambia Deputy Country Coordinator,

 

  1. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

To be considered for the position, applicants must meet the following minimum qualifications. For those who do, further consideration and selection will be based on panel assessment of the selection criteria, also listed below. Applicants are required to address each of the selection criteria describing specifically and accurately what experience, training, education, and/or awards or recognition they have received relevant to each criteria described below, and any related considerations. Be sure to include your name and the selection and the solicitation number at the top of each additional page.

EDUCATION: Master’s degree in health, public health, epidemiology, sociology, international relations, development studies or related discipline.

WORK EXPERIENCE: Minimum of five years of experience in public health/development programs with at least two years in developing countries/resource poor setting. Minimum three years’ demonstrated experience in strategic planning, program management and implementation, especially within a developing country or resource- poor context. At least two years of experience working with the U.S. government in one or more of the PEPFAR countries, or at one of the PEPFAR headquarter agencies (USAID, CDC, Department of Defense HIV/AIDS Prevention Program, Peace Corps, or HRSA) is strongly desired.

LANGUAGE: Level IV English ability (fluency) is required. The incumbent must possess excellent English writing and editing skills, as well as an excellent ability to process information from a wide variety of sources into a cohesive, polished document. Demonstrated speaking and presentation skills in English are also required, as is preparing analytic briefings for key U.S. government and other leaders/decision makers.

SKILLS & ABILITIES: Knowledge of and experience with complex, web-based program planning and reporting databases. Skills in organizing complex activities with large groups. Demonstrated flexibility and openness in responding to changing work priorities and environment. Ability to analyze and monitor complex health situations. Knowledge of U.S.  government policies and guidance related  to implementation of PEPFAR preferred. Ability to manage and work with diverse teams. Possess a critical eye for details and strong interpersonal communication and excellent oral communication and writing skills. Willingness to reside in a developing country.

 

II.EVALUATION AND SELECTION FACTORS

 

The Evaluation Factors listed will be the basis for evaluating and ranking applicants for the position. Applicants will be scored based on the documentation submitted within the application. Applicants must submit a supplemental document outlining their responses to the evaluation factors in order to be considered. Only the highest-ranked applicants will be interviewed.

 

1.SELECTION PROCESS

After the closing date for receipt of applications, a committee will convene to review applications that meet the minimum requirements and evaluate them in accordance with the evaluation criteria. Applications from candidates who do not meet the minimum requirements will not be scored. As part of the selection process, finalist candidates will be interviewed. Reference checks will be made only for applicants considered as finalists. The applicant’s references must be able to provide substantive information about his/her past performance and abilities. If an applicant does not wish USAID to contact a current employer for a reference check, this should be stated in the applicant’s cover letter; USAID will delay such reference checks pending the applicant’s concurrence.

 

2.EVALUATION FACTORS

Those applicants who meet the minimum education and experience qualifications will be evaluated based on the content of their application as well as on the applicant’s writing, presentation, and communication skills. On a supplemental document included with the application package, applicants should cite specific, illustrative examples to address each factor. Responses are limited to 500 words (approx. 1/2 typewritten page) per factor. Applicants should describe specifically and accurately the experience, training, education and/or awards they have received that are relevant to the factor. Applicants should include their name and the announcement number at the top of each additional page. Failure to specifically address the Evaluation Factors will result in the applicant not receiving full credit for pertinent experience.

FACTOR 1.  Technical Knowledge and Ability:

Knowledge of and experience with complex public health program planning and reporting. Skills in organizing complex activities with large groups of people. Demonstrated flexibility and openness in responding to changing work priorities and environment.  Knowledge of U.S. government policies and guidance related to implementation of PEPFAR preferred. Ability to manage and work with diverse teams. Possess a critical eye for details and strong interpersonal communication and excellent oral communication and writing skills. Willingness to reside in a developing country.

FACTOR 2.  Relevant Work Experience:

Minimum of five years of experience in public health/development programs with at least two years in developing countries/resource poor setting. Minimum three years’ demonstrated experience in strategic planning, program management and implementation, especially within a developing country or resource-poor context.   At least two years of experience working with U.S. government in one or more of the PEPFAR countries, or at one of the PEPFAR headquarter agencies (USAID, CDC, Department of Defense HIV/AIDS Prevention Program, Peace Corps, or HRSA).

 

FACTOR 3.  Communications/Interpersonal Skills:

Excellent interpersonal skills, tact and diplomacy are required to establish and maintain a wide range of senior-level and working-level contacts with health programs in governmental, non-governmental, and private-sector circles. Demonstrated ability to work effectively in teams and collaborate in an interagency setting, often under pressure of short deadlines and multiple demands. Demonstrated leadership ability and interpersonal skills including flexibility, patience, facilitation, team building and conflict/problem solving skills required in a cross-cultural environment are required. Demonstrated excellent writing and speaking/presentation skills in English are required, and in preparing analytic briefings for key U.S. government and other leaders/decision makers. Strong financial management and administrative skills to track the performance of implementing partners as needed. Computer literacy, including skill using word processing programs, email, spreadsheet applications, and presentation software.

FACTOR 4.  Education:

Master’s degree in health, public health, epidemiology, sociology, international relations, development studies or related discipline.

 

The Evaluation Factors listed will be the basis for evaluating and ranking applicants for the position. Applicants will be scored based on the documentation submitted within the application. Applicants must submit a supplemental document outlining their responses to the evaluation factors in order to be considered. Only the highest-ranked applicants will be interviewed.

 

3.BASIS OF RATING

Applicants who clearly meet the Education/Experience requirements and basic eligibility requirements will be further evaluated based on scoring of their Evaluation Factor responses. Those applicants determined to be competitively ranked will also be evaluated on their interview performance and satisfactory professional reference checks. The Applicant Rating System is as follows:

 

Evaluation Factors:

Factor #1 20 points

Factor #2 15 points

Factor #3 15 points

Factor #4 10 points

 

Interview Performance: 40 points

 

Interview questions will revolve around the following areas:

  • Work effectively in a team
  • Communicate effectively
  • Demonstrate ability to mentor
  • Demonstrate communicate highly technical health information to both health and non-health audiences, and achieve consensus on policy, project, research, and administrative matters

Satisfactory Professional Reference Checks – Pass/Fail (no points assigned) Total Possible Points: 100

 

III.APPLYING

 

Applicants must provide at least three references with current contact information, preferably both an e-mail address and a telephone number. (The Selection Committee will conduct reference checks of the highest ranked applicants). References will be asked to complete a questionnaire that assesses the applicant’s technical knowledge, work performance, communication skills, and group dynamics, using the above specific criteria. The references will be asked to provide a general assessment of the applicant’s suitability for the position. It is the responsibility of the applicant to ensure submitted references are available to provide a written or verbal reference in a timely manner. All applicants must complete the attached Application for Employment (AID 302-3) and submit a cover letter outlining their relevant qualification and experience for the position.

 

For your application to be considered, the following documents must be submitted:

 

  1. Letter of application/cover letter.
  2. Eligible offerors are required to complete and submit the offer form AID 302-3, “Offeror Information for Personal Services Contracts,” available at  http://www.usaid.gov/forms.
  3. Current resume/CV.
  4. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12.
  5. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.
  1. Application must be submitted ONLY via EXOZambiaHR@usaid.gov and the email subject must say –: SOLICTATION # - PEPFAR Zambia Deputy Country Coordinator
  2. Please submit the application only once; and
  3. Late and incomplete applications will not be considered; the application must be submitted before or on the closing date at local Zambia time 5:00 p.m. (Local Zambia Time)

 

IV.LIST OF REQUIRED FORMS FOR PSC HIRES

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful  Offeror instructions about how to  complete and submit the following forms.

  1. Medical History and Examination Form (Department of State Forms)
  2. Questionnaire for Sensitive Positions for National Security (SF-86), or
  3. Questionnaire for Non-Sensitive Positions (SF-85)
  4. Finger Print Card (FD-258)

 

V.BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

  1. BENEFITS:

 

  1. Employer's FICA Contribution
  2. Contribution toward Health & Life Insurance
  3. Pay Comparability Adjustment
  4. Annual Increase (pending a satisfactory performance evaluation)
  5. Eligibility for Worker's Compensation
  6. Annual and Sick Leave

 

  1. ALLOWANCES (if applicable)*:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas)

  1. Temporary Quarter Subsistence Allowance (Section 120)
  2. Living Quarters Allowance (Section 130)
  3. Cost-of-Living Allowance (Chapter 210)
  4. Post Allowance (Section 220)
  5. Separate Maintenance Allowance (Section 260)
  1. Education Allowance (Section 270)
  2. Education Travel (Section 280)
  3. Post Differential (Chapter 500)
  4. Payments during Evacuation/Authorized Departure (Section 600), and
  5. Danger Pay Allowance (Section 650)

 

* Standardized Regulations (Government Civilians Foreign Areas).

*Eligibilities  for  allowances  are  in  accordance  with  Standardized  Regulations  (Government Civilians Foreign Areas) based on the type of appointment and Mission Policy.

 

VI.TAXES

 

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

 

VII.USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

  1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a

U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at  https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .

  1. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms .
  2. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at  http://www.usaid.gov/work-usaid/aapds-cibs .
  3. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See  https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

 

END OF SOLICITATION

 

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission in Zambia provides equal opportunity and fair and equitable treatment in employment to all people without regard to  race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or  sexual orientation. USAID/Zambia also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

 

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.

Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Date 
Monday, December 18, 2017 - 8:00am

Last updated: December 28, 2017