COVID-19 Safety Plan & Workplace Guidelines

Speeches Shim

All onsite contractors and visitors are required to complete the OMB Control No. 3206-0277 Certification of Vaccination Form prior to entry, and must carry the completed certification form with them at all times while in the facility.

These principles are subject to change depending on local conditions and Federal guidance. All individuals must comply with all posted placards in the Federal facility. 

USAID’s COVID-19 Safety Plan and Workplace Guidelines (Safety Plan) provide public health rules of behavior and organizational guidelines that cover all USAID staff (including, but not limited to, U.S. Direct-Hires [USDHs], Personal Services Contractors [PSCs], Institutional Support Contractors [ISCs]) and any other person, regardless of role, who enters USAID’s domestic facilities during the COVID-19 pandemic.

These guidelines cover all of USAID’s domestic facilities in the National Capital Region (NCR). USAID staff assigned overseas are to follow the relevant U.S. Department of State (DoS) and Department of Defense (DoD) protocol for their duty station.

The guidelines rely on authoritative guidance from the U.S. Centers for Disease Control and Prevention (CDC) within the U.S. Department of Health and Human Services (HHS), the Occupational Safety and Health Administration (OSHA) within the U.S. Department of Labor (DoL), the General Services Administration (GSA), and other sources to help prevent and reduce the transmission of COVID-19 among our staff and maintain safe operations and a healthy work environment. The Agency will revise these guidelines based on additional or updated guidance distributed by the Federal government and public-health authorities, including HHS/CDC and the governments of the NCR jurisdictions. The Agency will communicate this guidance and any updates on its internal website.

To mitigate the spread of COVID-19, the Safety Plan applies to all USAID staff and visitors to our domestic facilities. USAID staff are required to follow this Safety Plan. Failure to do so can result in disciplinary action for USAID employees and contractors.

Bureaus/Independent Offices (B/IOs) that lease private office space via contract mechanisms are required to report the facility cleaning procedures their private sector landlords are following to ensure the procedures comply with HHS/CDC’s recommendations. All USAID staff are required, when in facilities outside of the Agency’s footprint, to follow the workplace guidelines outlined herein, regardless of procedures outlined for commercial space housing contractor staff.

The USAID Workplace Practices Working Group (WPWG) developed these guidelines and serves as the Agency’s designated COVID-19 Coordination Team on workplace safety, as required under the Office of Management and Budget (OMB) Memorandum M-21-15. Per OMB M-21-15, the WPWG is chaired by a member of the Senior Executive Service, the Deputy Director for the Office of Management Services (MS) within the Bureau for Management (M), and includes the Critical Coordination Structure (CCS) Chief Medical Officer and subject-matter experts from the M Bureau; Bureau for Global Health (GH); and the Offices of Security (SEC), of Human Capital and Talent Management (HCTM), of Civil Rights and Diversity (OCRD), and of the General Counsel (GC). The WPWG coordinates with the CCS and the COVID-19 Task Force for any and all updates.

Staff and visitors entering USAID facilities are required to gain prior approval from B/IOs, who will use the Facilities Access Tracking Form to notify CCS of the contact and location details for individuals approved to access facilities.

This Safety Plan is intended to provide rules of behavior and organizational guidelines for the workplace. The guidance does not set a date or provide criteria for workplace return.


Thursday, August 12, 2021 - 2:30pm

Last updated: August 12, 2021