RFP002/2020 Interior Design Service - OIG, USAID/RDMA

Description of Requirements

The United States government, represented by the U.S. Agency for International Development (USAID), Regional Development Mission Asia (RDMA) invites qualified companies/individuals to submit quotation of the services/items specified below. This is to support the operation of USAID/RDMA, Bangkok Thailand.

Proposal submission and questions regarding this Request for Proposal (RFP) shall be ONLY via email to BANGKOKUSAIDPROC@usaid.gov by the time/date specified above.

The award of a contract hereunder is subject to the availability of funds. Issuance of this RFP does not constitute an award or commitment on the part of the U.S. Government, nor does it commit the U.S. Government to pay for costs incurred in the preparation and submission of a quotation. Please be advised that all interested parties are required to be registered in Dun and Bradstreet and are subject to SAM registration before an award can be made. Information on obtaining the Data Universal Numbering System (DUNS), can be found at this website: http://fedgov.dnb.com/webform. Offerors are also required to register their business on the U.S. Government’s System for Award Management (SAM) at www.sam.gov. Information on this process for foreign vendors is available here. Prospective offerors are encouraged to register in SAM prior to the submittal of quotations.

 

A. GENERAL

Background

USAID Regional Development Mission Asia (RDMA) in Bangkok is seeking proposals from qualified professional vendors to provide interior design service including architectural, engineering and remodel /renovation administration services for its office renovation project, at the Athenee Tower in Bangkok, Thailand.  

Project Title:

Office of Inspector General (OIG) Office Renovation, Bangkok, Thailand.

Quality Control

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Scope of Work (SOW).

Data Rights

The U.S. Government, here in after called the USG, has unlimited rights to all documents and materials resulting from this contract.  These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer (CO).  All materials supplied to the USG shall be the sole property of the USG and may not be used for any other purpose. 

Facility Description

The Office of Inspector General (OIG) facility comprises of director office (2546), deputy office director (2547), five private offices, and 10 cubicles located at the following address:

          

USAID Regional Development Mission Asia (RDMA) 

25st Floor Athenee Tower, 63 Wireless Road

Lumpini, Pathumwan,

Bangkok, TH 10330.

 

 

Project Classification

There is no classified information associated with this project, and requires NO cleared labor at the site.

Permits and Licenses

The contractor shall identify and procure all local permits and licenses required for this project.  The contractor shall also be available to answer questions pertaining to the project and permit submissions during the bidding process.

B. SCOPE OF WORK

Existing Conditions Overview

The intent of this project is to utilize the functions of the existing office layout. The scope of this task consists of generating architectural drawings (floor plan, reflected ceiling plan, sections, elevations, other details), M&E drawings (electrical drawings, HVAC drawings, data and telephone cabling plan), and recommending wall/ceiling/frames/etc. materials that match the existing conditions.). The preparation of architectural and engineering package shall be done by licensed architects and/ engineers. The final deliverables derived from this contract will be used by USAID/RDMA Bangkok in a Request for Proposals (RFP) to solicit competitive bids from General Contractors.  The contractor is solely responsible for providing complete construction documents certified by a registered professional that meet the requirements of this contract within the established schedule.  

  1. Construct partition wall
    1. Install combination of a new glazed wall for the main entrance, and hard wall.
    2. Wall starts between office room 2553 and 2554
    3. Wall is floor to ceiling.
    4. Sound minimization materials are required.
    5. Install digital door lock, or similar specification.
    6. Install the OIG glass office logo in front of the wall.
    7. Glazing panels and frames shall be matched with existing ones.

 

  1. Install sound minimization wall, and office rearrangement (room #2553)
    1. Install sound minimization material placed on the all side walls, ceiling, and floor (as necessary) in the office bordering external non-OIG spaces, such as the multi purpose room, general storage room, LAN room, and relevant areas.
    2. Remove existing workstation, and replace with two new smaller cubicles with similar series and fabric/panel colors.

 

  1. Install sound minimization wall, and office rearrangement (room #2552)
    1. Install sound minimization material placed on the all side walls, ceiling, and floor (as necessary) in the office bordering external non-OIG spaces, such as the multi purpose room, general storage room, LAN room, and relevant areas.
    2. Remove existing workstation, and replace with two new smaller cubicles with similar series and fabric/panel colors.

 

  1. Install sound minimization wall, and office rearrangement (room #2551)
    1. Install sound minimization material placed on the all side walls, ceiling, and floor (as necessary) in the office bordering external non-OIG spaces, such as the multi purpose room, general storage room, LAN room, and relevant areas.

 

  1. Enclose private office, and Install sound minimization wall (room #2550)
    1. Enclose private office with a new glazed wall for front entrance. Glazing panels and frames shall be matched with existing ones.
    2. Enclose a solid entrance at the back of a private office. Reinforce the wall as necessary to support a solid entrance.
    3. Install sound minimization material placed on the all side walls, ceiling, and floor (as necessary) in the office bordering external non-OIG spaces, such as the multi purpose room, general storage room, LAN room, and relevant areas.
    4. Install digital door code, or similar specification at front entrance, and push code lock, or similar specification for solid entrance.
    5. Install two new cubicles with the similar series and fabric/panel colors.

 

  1. Install lockers and replace solid entrance at OIG storage
    1. Install lockers in the OIG storage.
    2. Replace solid entrance at the back of a private office. Reinforce the wall as necessary to support a solid entrance.
    3. Install push code lock, or similar specification for solid entrance.

 

  1. Install cubicles.
    1. Remove two cubicles (2566, and 2567)
    2. Install three new cubicles
      1. Option 1: Verify the existing partitions for possible modifications.  The two cubicles shall be modified to be three cubicles by adding new partitions, tops, and panels.
      2. Option 2: Remove existing cubicles.  Then install three new cubicles with the similar series and fabric/panel colors.

The contractor shall find the best match series and colors.

 

  1. Install cubicles.
    1. Install three new cubicles
      1. Option 1: Verify the existing partitions for possible modifications.  The two cubicles shall be modified to be three cubicles by adding new partitions, tops, and panels.
      2. Option 2: Remove existing cubicles.  Then install three new cubicles with the similar series and fabric/panel colors.

The contractor shall find the best match series and colors.

  1. Two cubicles are located on the left-hand side of the building column, and one cubicle is located on the right-hand side.

 

The above scope of work no. 1- 8 require the mechanical/electrical, power outlet and LAN cabling works as follows;

 

                   Mechanical and electrical system

  1. Relocate/Install lighting fixtures, if needed.
  2. Relocate/Install a new lighting switch, if needed.
  3. Relocate/Install room thermostat to a new location, if needed.
  4. Relocate/Install 24”x24” return air grill (type and color to match existing grill)
  5. Relocate/Install smoke detector, if needed.
  6. Relocate/Install sprinkler, if needed.
  7. Verify existing VRV system, and air balancing for OIG office. Modify existing HVAC system as needed.

 

                   Power outlets and LAN cable setup

  1. Each new cubicles or office setup requires two separate power strips that provide two power female outlets. The first power strip is connected to UPS power line, and second power strip is connected to normal power line. Color-coded is required for each power line, for instance, UPS power line is Red color-coded.
  2. Each new cubicle or office requires two LAN port female outlets. First outlet is connected to the AIDNet connection, and the second outlet is connected to the RDMA telephone line. Contractor shall coordinate with RDMA point of contact to identify appropriate connections, and ensure a clear label on each LAN female outlet.

 

Detailed drawings and diagrams will be provided upon request.

This project includes the following works:

  •         Existing drawings – provide accurate floor plan, reflected ceiling plan, furniture layout,  

       and associated M&E drawings.

  •         New drawings – provide floor plan, reflected ceiling plan, elevations, sections, furniture         layout, and associated M&E drawings.
  •     Material List
  •     Specification
  •     Fit-out guideline
  •     Cost Estimate
  •     Schedule

 

Mandatory Walk-thru Meeting

The interested parties/individuals shall coordinate with USAID representatives, to participate in a walk-thru at USAID/RDMA facility to review the project goals, requirements, and schedule. The request for the mandatory walk-thru must be received no later than one week before the proposal submission deadline. For the facility access registration, the request must include the name and ID number of the person and be sent to bangkokusaidproc@usaid.gov at least 2 days prior to the requested date.

 

Minimum Requirements – codes and standards

Thailand’s local building codes are applicable and apply to any new structures including means of construction.

 

Design Package Requirements

 ARCHITECTURAL

  • Cover Sheet - shall include a list of drawings, and summary of area remodeled and area added, and a list of applicable building codes, etc. applied to the project.
  • Demolition - prepare a demolition plan showing the existing work to be demolished.
  • Site Plan - @ 1:100 scale, showing areas that will be affected by the remodel.
  • Floor Plans and Reflected Ceiling plans and building elevations - @ 1:100 scale
  • Wall sections, door/ window and finish schedules, millwork, details and sections, etc. scale 1:50
  • Specifications shall describe the work.

MECHANICAL AND ELECTRICAL

  • Cover Sheet - shall include a list of drawings, and summary of area remodeled and area added, and a list of applicable building codes, etc. applied to the project.
  • Demolition - prepare a demolition plan showing the existing M&E work to be demolished.
  • Site Plan - @ 1:100 scale, showing areas that will be affected by the remodel.
  • Floor Plans and Reflected Ceiling plans and building elevations - @ 1:100 scale
  • Mechanical and electrical installation details, typical installation details, etc.
  • Specifications shall describe the work.

MATERIAL LIST

  • All materials for the project shall be the same manufacturer and model.  The contractor shall verify availability of the specified products to ensure they are readily available. 
  • If any materials are no longer available, the contractor shall recommend the most matched ones.

SPECIFICATION

  • The contractor shall provide adequate specification/information needed for this project.

FIT-OUT GUIDELINE

  • The contractor shall coordinate with the building manager to obtain the fit-out guideline (in Thai).

COST ESTIMATE

  • Prepare a cost estimate by following the specifications format organized by major line items and unit prices.
  • Use local currency for labor, materials and equipment rates.
  • Assumptions for overhead and profit burdens shall be provided.
  • Amounts included for contingencies shall be separately identified.
  • Provide a blank bill of quantities for the bid.

Safeguarding Estimates

Contractors shall not release any estimates, whether produced by the contractor or the U.S. Government, without the permission of the Contracting Officer (CO). Estimates are to be marked as follows:

 

PROCUREMENT SENSITIVE

This document is the property of the U.S. Government.

Further reproduction and/or distribution are prohibited without the express written approval of:

USAID/RDMA

Attn:  Executive  Officer

EXO/Procurement, 25th Floor Athenee Tower

63 Wireless Road, Pathumwan, Bangkok 10330

 

C. SCHEDULE OF SERVICES/DELIVERABLES

The schedule of services/Deliverables include the work required to fulfill the requirements of this order.

The requirements:

Phase 1 – Design Submittals at 35% and development of statement of work for

                  remodel/renovation, design progress and other technical issues.

Phase 2 – Final document submittal-(100%) Issue for construction (IFC)

Phase 3 – Bid Period Assistance/Pre-Bid Conference

Phase 4 – Project Oversight

Phase 5 – Close out

 

Phase 1 - Design Submittals

The parts of the submittals shall be as defined below. Drawings shall be stapled, specifications shall be bound.

Materials Samples and Colors - The contractor will provide materials for approval.  All materials shall match with existing installation.

Mechanical/Electrical/Plumbing/Civil/Structural/Telecom

Where repairs or modifications are required for Structural, Mechanical, Electrical, Plumbing, and Civil, provide the following;

  • Plans and Details
  • Code-compliant drawings

Phase 2 – Final RFP Issue for Construction Documents Package

The contractor will submit Issue for Construction (IFC) package for issue for construction after all comments and revisions have been made to the 100% Design Submittal package.

Phase 3 – Bid Assistance

The contractor will be required to assist Pre-Bid conference and then throughout the bidder inquiry period after. 

The contractor will be required to revise and re-issue the drawings affected by changes due or related to RFIs, at no additional cost to the U.S. Government so that the changes may be reflected in one set of drawings.

Phase 4 – Project Oversight

The contractor will be responsible for administration of remodel/renovation including reviewing the quality of the work in place, assisting USAID in the consideration of proposed changes and will participate in periodic remodel job site meetings.

Phase 5 – Close Out

Deliverables required for the final construction documents solicitation submittal and accepted by the U.S. Government will constitute the complete contract submission for the project.

Closeout Documentation

Hard Copy:  Double-sided printing is required to minimize the size of the reports.

Electronic Copy:  Closeout documentation must be provided to the Contracting Officer’s Representative (COR) by the contractor on CD-ROM(s) consisting of the working files used as the basis of creation of the hardcopy final deliverable.  The files must be delivered in the following formats:

  • Word Processing – MS Word 2010
  • Spreadsheet – MS Excel 2010
  • Scheduling – Microsoft Project 2010
  • Database – MS Access 2010
  • CAD – AutoCAD 2013 (with all x-refs bound and all layering per the Department of State Bureau of Overseas Building Operations (OBO) standards; pen table settings for plotting).
  • Portable Documents – Adobe Acrobat PDF

All other files must be delivered in the native application’s file format. 

D. ADMINISTRATION

The contractor shall maintain all contact with the U.S. Government through the Contracting Officer and the Contracting Officer’s Representative (COR):

Contracting Officer (CO)/ Executive Officer (EXO)

Erumis Urena

USAID/RDMA

Executive Office/Procurement, 25th Floor Athenee Tower

63 Wireless Road, Pathumwan, Bangkok 10330

            

Contracting Officer’s Representative (COR)

Siridej Tangchaitrong

USAID/RDMA

Executive Office/Property Management, 25th Floor Athenee Tower

63 Wireless Road, Pathumwan, Bangkok 10330

 

E. PAYMENT SCHEDULE:

Partial payments are authorized per completed phrase/deliverables after receipt of a valid invoice and report of inspection and acceptance by the COR.

F. SELECTION CRITERIA:

A) Detailed Price proposal (40%)

B) Demonstrated knowledge/skills and understanding of work requirements as well as personnel              expertise           (50%)

C) Past Performance (10%)

All interested parties must submit a detailed proposal along with documentation that demonstrates previous successful completion of similar services. This could include letters of recommendations, appreciation or other evidence of vendor capability from previous customers.

USAID intends to make a contract award that represents the best value to the U.S. Government. “Best value” is defined as the offer that results in the most advantageous solution for the U.S. Government, in consideration of technical, cost/price, and other factors. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. When Contracting Officer determines that competing technical proposals are essentially equal, cost/price factors may become the determining factor in source selection. Upon successful negotiations with the offeror, a fixed-price Purchase Order will be issued to procure the services.

G. SUBMISSIONS

Submissions under this RFP shall be sent by hand, via commercial courier or electronically to  the following address:

USAID/RDMA

Attn: EXO/Procurement

USAID/RDMA, 25th Floor Athenee Tower

63 Wireless Road, Pathumwan, Bangkok 10330

Email: BANGKOKUSAIDPROC@usaid.gov

All drawing and cost estimates submissions electronic and printed/delivered are due the day of the  deadline.

Issuing Country 
Date 
Friday, February 21, 2020 - 4:00am

Last updated: February 21, 2020