RFP 014/2022 - Translation/Interpretation Service for Development Outreach and Communications

Speeches Shim

Translation/Interpretation Services Scope of Work

Development Outreach and Communications (DOC) team

Background

  • Due to an increase in public materials needed to amplify USAID’s COVID-19 response to the people of Thailand, as well as other upcoming Mission priorities, USAID is seeking a seasoned translator to provide accurate and quick translations from English to Thai and vice versa of a variety of high-profile documents. 
  • It is anticipated that during this period of performance, USAID/RDMA may also require on occasion simultaneous interpretation of English to Thai and vice versa for either in-person or virtual events.

Statement of Work

The Contractor is required to provide translation services (English to Thai and vice versa) for the USAID/RDMA DOC team, in particular, translating reports, press releases, fact sheets, social media, and other relevant materials as required.  

The Contractor must ensure efficient timeliness and qualitative translation, the usage of proper terminology (English and Thai) based on the nature of documents, accuracy in language and structure, and confidentiality of translated materials. 

The translator is expected to perform terminology research to ensure the accuracy and appropriateness of all translations. The translator is also responsible for ensuring quality and accuracy of the entire document before submitting it back to the DOC team.

As USAID/RDMA may also require on occasion simultaneous interpretation of English to Thai and vice versa for either in-person or virtual events, a Contractor who can also successfully provide this service as well is recommended.

Timeline

Services are requested for a 12-month period, with an option to renew, starting on/about October 1, 2022 to September 30, 2023. The expectation is that there will be documents for translation needed approximately each week. While USAID/RDMA will strive to provide as much time as possible in its requests, given the fast-turnaround required on timely, sensitive, and newsworthy developments, translators should expect some documents may require a turnaround time of one day.

Location of Work

Bangkok, Thailand is preferred, but open to high-quality translators easily accessible and available elsewhere by phone and email during standard Thailand office working hours (8 AM to 6 PM, Bangkok time)

Deliverables

Deliverable

No. of Unit

Timeframe (tentative)

-Press Release

-Fact Sheet

-Social Media Post

-Infographic

-Brochure

-Report

-Other documents

-Simultaneous

 interpretation

12 (500 words each) 

10  (500 words each)

100 (50 words each)

5 (250 words each)

2 (250 words each)

2 (2,500 words each)

2 (250 words each)

1 day

USAID/RDMA requests turnaround for the majority of its tasks within 1 day. 

 *In case of page-count rate, the number of pages is usually defined based on the standard page format as follows:

Font type: Angsana New

  • Font size: 16 

Engagement with USAID

Under the guidance and supervision of the USAID Mission, the Contractor will provide document translation service  and submit all deliverables to the Activity Manager which is the Senior Development Outreach and Communications Specialist, USAID/RDMA, or his/her designee.  The Contractor will not speak on behalf of the United States Government or formally represent USAID/RDMA. Upon agreement made with USAID, Contractor understands and agrees to Federal Government Non-Disclosure Statement for Contractor.

 Qualifications

  1. Minimum 5 years of experience in translation services, specifically document translation
  2. Experience in providing translation services for U.S. government agencies, multinational organizations, inter-government organizations, business companies, NGOs, or United Nations agencies or similar is an advantage 

Contract Type and Payment

This is a firm fixed-price purchase order. Payment to the Contactor will be made within 30 days of submission of a signed valid invoice to USAID/RDMA and acceptance of service by the Activity Manager which is the Senior Development Outreach and Communications Specialist, USAID/RDMA, or his/her designee.

Quotation Instructions

A.    Technical Proposal 

The offeror shall include in the technical portion of the quotation:

·        Evidence of language proficiency in English & Thai

·        Demonstrated past performance delivering similar services 

·        Resume of proposed personnel 

B.     Price Proposal

·        Fixed price quotation for the required service (per page and/or per word) for each type of document 

Selection Criteria

A) Price quote (40%)

The evaluation of the offeror’s price proposal shall deal with whether the price is fair and reasonable in relation with the Independent Government Cost Estimate.

B) Technical qualification & past performance (60%)

The evaluation of the offeror’s technical proposal shall deal with the extent to which the offeror is able to demonstrate the proposed consultant’s expertise as evidenced by past performance.

The USAID Contracting Officer will select the successful contractor using a Best Value Approach, both technical and price factors included. The Contracting Officer, at the Government’s discretion, may enter into negotiations with one or more offerors to discuss improvements in the proposal and cost deduction. Upon successful negotiation with the vendor, a purchase order will be issued, and a lump sum payment made upon acceptance of all deliverables and within 30 days of receipt of invoice.

PURCHASE ORDER CLAUSES

This purchase order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov/far

http://www.usaid.gov

- Federal Acquisition Regulation (FAR) at http://www.acquisition.gov/far/

- USAID Acquisition and Assistance Policy Directives (AAPDS) and Contract Information Bulletins (CIBS) at https://www.usaid.gov/work-usaid/aapds-cibs/

- USAID Acquisition and Assistance Policy Directive (AAPD 16-02) Revised on Clauses and special contract requirements for facilities access, security, and information technology (IT) at https://www.usaid.gov/work-usaid/aapds-cibs/aapd-16-02-revision2 

  • AAPD 21-04 Revision 1: EXECUTIVE ORDER 14042 ON ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL AWARDS (FAR Deviation No. M-OAA-DEV-FAR-22-01c)

A.1  EXECUTIVE ORDER ON TERRORISM FINANCING

The Contractor/Recipient is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism.  It is the legal responsibility of the contractor/recipient to ensure compliance with these Executive Orders and laws.  This provision must be included in all subcontracts/subawards issued under this contract/agreement.

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

I.1  NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

       The following clauses are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2  CLAUSES INCORPORATED BY REFERENCE" contained in this document. FAR 52.252-2 contains the internet address for electronic access to the full text of a clause.        

NUMBER

   TITLE

DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.203-3

GRATUITIES

APR 1984

52.204-24

REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS
AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

NOV 2021

52.204-25

PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS

NOV 2021

52.204-26

COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES REPRESENTATION

OCT 2020

52.222-1

NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

FEB 1997

52.222-42

STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

MAY 2014

52.222-55 MINIMUM WAGES UNDER EXECUTIVE ORDER 13658  JAN 2022
52.223-18   ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (IBR)
PRESCRIPTION AT FAR SUBPART 23.1105
JUN 2020
52.225-13 RESTRICTION ON CERTAIN FOREIGN PURCHASES – CERTIFICATION (IBR)  
PRESCRIPTION AT FAR SUBPART 25.1103     
FEB 2021
52.232-23 ASSIGNMENT OF CLAIMS MAY 2014

52.233-1

DISPUTES

MAY 2014

52.233-3                                   

 PROTEST AFTER AWARD (IBR) PRESCRIPTION AT FAR SUBPART 33.106(B)

AUG 1996

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (IBR)   
PRESCRIPTION AT FAR SUBPART 33.215(B)
OCT 2004
52.237-1 SITE VISIT APR 1984

52.237-2

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION

APR 1984

52.243-1 CHANGES--FIXED PRICE ALTERNATE I (APR 1984) AUG-1987

52.244-6

SUBCONTRACTS FOR COMMERCIAL ITEMS (IBR) PRESCRIPTION AT FAR 44.403
(NOTE: REQUIRED FOR SOLICITATIONS AND CONTRACTS FOR OTHER THAN COMMERCIAL ITEMS.)

JAN-2022

 

II. A.I.D. ACQUISITION REGULATION (48 CFR CHAPTER 7) CLAUSES

    NUMBER                                                       TITLE                                                                    DATE

    752.211-70                                LANGUAGE AND MEASUREMENT                                         JUN 1992

    752.228-70                                MEDICAL EVACUATION (MEDVAC) SERVICES                     JUL 2007

    752.7006                                   NOTICES                                                                                   APR 1984

    752.7008                                   USE OF GOVERNMENT FACILITIES OR                                APR 1984

                                                      PERSONNEL

    752.7010                                   CONVERSION OF U.S. DOLLARS TO LOCAL                        APR 1984

                                                       CURRENCY

    752.7013                                   CONTRACTOR-MISSION RELATIONSHIPS                           OCT 1989

    752.7025                                   APPROVALS                                                                             APR 1984

    752.7027                                   PERSONNEL                                                                            DEC 1990

    752.7029                                   POST PRIVILEGES                                                                  JUL 1993

    752.7033                                   PHYSICAL FITNESS                                                                JUL 1997

    752.7035                                   PUBLIC NOTICES                                                                    DEC 1991

 

III. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) FULL TEXT CLAUSES

III.1  52.213-2  INVOICES  (APR 1984)

The Contractor's invoices must be submitted before payment can be made.  The Contractor will be paid on the basis of the invoice, which must state (a) the starting and ending dates of the subscription delivery, and (b) either that orders have been placed in effect for the addressees required, or that the orders will be placed in effect upon receipt of payment.

III.2 52.213-4 TERMS AND CONDITIONS - SIMPLIFIED ACQUISITIONS
        
             (OTHER THAN COMMERCIAL ITEMS) (JAN 2022)

 (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

           (1) The clauses listed below implement provisions of law or Executive order:

                (i) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

                (ii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L. 115-91).

                (iii) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

                (iv) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

                (v) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

                (vi) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

                (vii) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

                (viii) 52.233-3, Protest After Award (Aug 1996) ( 31 U.S.C.3553).

                (ix) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub.L.108-77, 108-78 ( 19 U.S.C. 3805 note)).

           (2) Listed below are additional clauses that apply:

                (i) 52.232-1, Payments (Apr 1984).

                (ii) 52.232-8, Discounts for Prompt Payment (Feb 2002).

                (iii) 52.232-11, Extras (Apr 1984).

                (iv) 52.232-25, Prompt Payment (Jan 2017).

                (v) 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013).

                (vi) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Nov 2021).

                (vii) 52.233-1, Disputes (May 2014).

                (viii) 52.244-6, Subcontracts for Commercial Products and Commercial Services (Jan 2022).

                (ix) 52.253-1, Computer Generated Forms (Jan 1991).

      (b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply:

           (1) The clauses listed below implement provisions of law or Executive order:

                (i) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020)(Pub. L. 109-282) ( 31 U.S.C. 6101 note) (Applies to contracts valued at or above the threshold specified in FAR 4.1403(a) on the date of award of this contract).

                (ii) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2022) (E.O. 13126) (Applies to contracts for supplies exceeding the micro-purchase threshold, as defined in FAR 2.101 on the date of award of this contract).

                (iii) 52.222-20, Contracts for Materials, Supplies, Articles, and Equipment., Contracts for Materials, Supplies, Articles, and Equipment (Jun 2020) ( 41 U.S.C.chapter 65) (Applies to supply contracts over the threshold specified in FAR 22.602 on the date of award of this contract, in the United States, Puerto Rico, or the U.S. Virgin Islands).

                (iv) 52.222-35, Equal Opportunity for Veterans (Jun 2020) ( 38 U.S.C. 4212) (Applies to contracts valued at or above the threshold specified in FAR 22.1303(a) on the date of award of this contract).

                (v) 52.222-36, Equal Employment for Workers with Disabilities (Jun 2020) ( 29 U.S.C. 793) (Applies to contracts over the threshold specified in FAR 22.1408(a) on the date of award of this contract, unless the work is to be performed outside the United States by employees recruited outside the United States). (For purposes of this clause, "United States" includes the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.)

                (vi) 52.222-37, Employment Reports on Veterans (Jun 2020) ( 38 U.S.C. 4212) (Applies to contracts valued at or above the threshold specified in FAR 22.1303(a) on the date of award of this contract).

                (vii) 52.222-41, Service Contract Labor Standards (Aug 2018) ( 41 U.S.C. chapter 67) (Applies to service contracts over $2,500 that are subject to the Service Contract Labor Standards statute and will be performed in the United States, District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wake Island, or the outer Continental Shelf).

                (viii) 

(A) 52.222-50, Combating Trafficking in Persons (Nov 2021) ( 22 U.S.C. chapter 78 and E.O. 13627) (Applies to all solicitations and contracts).

(B) Alternate I (Mar 2015) (Applies if the Contracting Officer has filled in the following information with regard to applicable directives or notices: Document title(s), source for obtaining document(s), and contract performance location outside the United States to which the document applies).

                (ix) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022) (Applies when 52.222-6 or 52.222-41 are in the contract and performance in whole or in part is in the United States (the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wake Island, and the outer Continental Shelf as defined in the Outer Continental Shelf Lands Act (43 U.S.C. 1331, et seq.))).

                (x) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706) (Applies when 52.222-6 or 52.222-41 are in the contract and performance in whole or in part is in the United States (the 50 States and the District of Columbia.))

                (xi) 52.223-5, Pollution Prevention and Right-to-Know Information (May 2011) (E.O. 13423) (Applies to services performed on Federal facilities).

                (xii) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693)(applies to contracts for products as prescribed at FAR 23.804(a)(1)).

                (xiii) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693) (Applies to maintenance, service, repair, or disposal of refrigeration equipment and air conditioners).

                (xiv) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) ( 42 U.S.C. 8259b) (Unless exempt pursuant to 23.204, applies to contracts when energy-consuming products listed in the ENERGY STAR® Program or Federal Energy Management Program (FEMP)) will be-

                     (A) Delivered;

                     (B) Acquired by the Contractor for use in performing services at a Federally-controlled facility;

                     (C) Furnished by the Contractor for use by the Government; or

                     (D) Specified in the design of a building or work, or incorporated during its construction, renovation, or maintenance).

                (xv) 52.223-20, Aerosols (Jun 2016) (E.O. 13693) (Applies to contracts for products that may contain high global warming potential hydrofluorocarbons as a propellant or as a solvent; or contracts for maintenance or repair of electronic or mechanical devices).

                (xvi) 52.223-21, Foams (Jun 2016) (E.O. 13693) (Applies to contracts for products that may contain high global warming potential hydrofluorocarbons or refrigerant blends containing hydrofluorocarbons as a foam blowing agent; or contracts for construction of buildings or facilities.

                (xvii) 52.225-1, Buy American-Supplies (Nov 2021) ( 41 U.S.C. chapter 67) (Applies to contracts for supplies, and to contracts for services involving the furnishing of supplies, for use in the United States or its outlying areas, if the value of the supply contract or supply portion of a service contract exceeds the micro-purchase threshold, as defined in FAR 2.101 on the date of award of this contract, and the acquisition-

                     (A) Is set aside for small business concerns; or

                     (B) Cannot be set aside for small business concerns (see 19.502-2), and does not exceed $25,000).

                (xviii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations., Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) ( 42 U.S.C. 1792) (Applies to contracts greater than the threshold specified in FAR 26.404 on the date of award of this contract, that provide for the provision, the service, or the sale of food in the United States).

                (xix) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2013)(Applies when the payment will be made by electronic funds transfer (EFT) and the payment office uses the System for Award Management (SAM) as its source of EFT information).

                (xx) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (Applies when the payment will be made by EFT and the payment office does not use the SAM database as its source of EFT information).

                (xxi) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021) ( 46 U.S.C. 55305)(Applies to supplies transported by ocean vessels (except for the types of subcontracts listed at 47.504(d)).

           (2) Listed below are additional clauses that may apply:

                (i) 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (Nov 2021) (Applies to contracts when the contractor or a subcontractor at any tier may have Federal contract information residing in or transiting through its information system.)

                (ii) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) (Applies to contracts over the threshold specified in FAR 9.405-2(b) on the date of award of this contract).

                (iii) 52.211-17, Delivery of Excess Quantities (Sept 1989) (Applies to fixed-price supplies).

                (iv) 52.247-29, F.o.b. Origin (Feb 2006) (Applies to supplies if delivery is f.o.b. origin).

                (v) 52.247-34, F.o.b. Destination (Nov 1991) (Applies to supplies if delivery is f.o.b. destination).

      (c) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

 https://acquisition.gov/far

      (d) Inspection/Acceptance. The Contractor shall tender for acceptance only those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. The Government must exercise its postacceptance rights-

           (1) Within a reasonable period of time after the defect was discovered or should have been discovered; and

           (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

      (e) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence, such as acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

      (f) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges that the Contractor can demonstrate to the satisfaction of the Government, using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided.

      (g) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

      (h) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

III.3  52.252-2  CLAUSES INCORPORATED BY REFERENCE  (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://acquisition.gov/far

III.4  AIDAR 752.7009  MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

 

 

Date 
Tuesday, June 7, 2022 - 11:00pm

Last updated: June 08, 2022