USAID/Timor-Leste is seeking an individual for the position of Program Assistant. The Program Assistant position is located in the Program Office, USAID/Timor-Leste, Dili and will work with the Government of Timor-Leste (GOTL), local, and international organizations to support achievement of shared development goals.
Position: Program Assistant (PA), FSN-9
(If the successful applicant does not meet the full requirements of the position; the position will be filled below the full performance grade at a trainee level)
BASIC FUNCTION OF POSITION:
The Program Assistant provides administrative support to USAID/Timor-Leste’s Program Office (2 U.S. Direct Hires, 1 U.S Personal Services Contractor, and 4 Foreign Service Nationals). S/he reports to the USDH Program Office Director or his/her designee. S/he is responsible for all administrative functions necessary for the efficient operations of the Program Office. S/he also serves as the Mission’s point-of-contact for coordinating routine TDY support with the Regional Development Mission for Asia (RDMA) and USAID/Washington, and other ad hoc TDYers. The incumbent is also responsible for supporting coordination, knowledge management, and monitoring of U.S. Government (USG) development programs in Timor-Leste. S/he provides limited programmatic support to USAID/Timor-Leste’s technical teams (health, economic growth, democracy and governance) with program budgeting and reporting.
The Program Assistant will provide support to the Program Office on the budgeting process and in preparing budget data for key budgeting documents such as the Congressional Budget Justification (CBJ), Operational Plan (OP), Congressional Notifications (CN) and Performance Plan and Reports (PPR). The Program Assistant is familiar with the USAID/Timor-Leste budget, including the OPS Master database, and is able to provide back-up support to technical teams and assist in answering budgeting taskers from USAID/Washington. The Program Assistant assists with entering data into the FACTS Info, OPSMaster, and other databases as needed.
The incumbent is responsible for making travel arrangements for all Program Office staff for all official travel, including preparing all travel requests and authorization documentation, soliciting required visas, making hotel and motor pool arrangements, assisting with vouchers, etc. S/he will support the Program Office time and attendance reports, ensuring that time and attendance is accurately reflected in the reports before the Office Director’s signature. S/he oversees requisitioning for office supplies and equipment, including all reports relating to these functions.
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item. For AEFMs, EFMs and MOHs please see Post “Additional Selection Criteria” at the beginning of the “Employment Opportunities for U.S. Citizen Eligible Family Members (AEFMs), Eligible Family Members (EFMs), Members of Household (MOHs) and Current Locally Employed (LE) Staff Employees” or on the Bulletin Board in HR or on the Website.
(1) Completion of a Bachelor’s Degree in public administration, business administration, political science, social sciences, development studies, statistics, sociology. Business management, economics, financial management, or area related to international development is required.
(2) Three to five years progressively more responsible professional work experience in the field of budgeting, financial management, administrative management, project development, project coordination, and/or project management. Professional work history with a U.S. Government Agency, an international development organization, a non-governmental development organization, or a private international company preferred. Experience working as part of a multicultural, professional staff, especially in a multi-disciplinary team environment is preferred.
(3) Level IV (fluent) demonstrated written and spoken fluency in English and Tetum is required. WHO MAY APPLY: Local nationals or anyone with the required permits and documentation to legally seek employment in Timor-Leste. HOW TO APPLY: Complete the Embassy’s Universal Application for Employment (DS-174). The full position description and copies of DS-174 are available at the U.S. Embassy Rua Praia dos Coqueiros, Dili, Timor-Leste. Applicants may also attach a resume or CV. A letter of application and completed application form should be submitted by close of business June 10, 2014.
SUBMIT APPLICATION TO:
Human Resources Office
Last updated: May 30, 2014