Systems of Records Notice
System name: Litigation Records.
Security classification: Secret.
System location: a. Active files are maintained at the Office of the General Counsel, Agency for International Development, 320 21st Street, NW, Washington, DC 20523.
b. Retired records are maintained at the Washington National Records Center, 4205 Suitland Road, Suitland, Maryland.
Categories of individuals covered by the system: Foreign Service employees, Civil Service employees, personal services contractors, former employees, and members of the public.
Categories of records in the system: Correspondence and other documents relating to disputed contracts, and tort claims against the Agency, and other claims and actions against the Agency.
Authority for maintenance of the system: Foreign Assistance Act of 1961, as amended; Foreign Service Act of 1946, as amended; Tort Claims Act.
Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
To law enforcement agencies, U.S. Government agencies, courts, the Department of State, foreign governments and international agencies, and Members of Congress, for the purposes set forth in the Statement of General Routine Uses immediately preceding these specific notices of systems of records.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:
Storage: Paper copy in file folders.
Retrievability: By name of employee and calendar year.
Safeguards: Maintained in combination vault insulated against fire and located in secure premises with access limited to those whose official duties require access.
Retention and disposal: Maintained for two years following settlement of case and then retired to Washington National Records Center for five years prior to destruction.
System manager(s) and address: Assistant General Counsel for Management and Aministration, Office of the General Counsel, Agency for International Development, 320 21st Street, Washington, DC 20523.
Systems exempted from certain provisions of the act: This system is exempt under 5 U.S.C. 552a (k)(1), (k)(2), and (k)(5) from the notice, access, and contest requirements of sections (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I) and (f) of 5 U.S.C. 552a. These exemptions are claimed to protect the materials required by Executive Order to be kept secret in the interest of national defense or foreign policy, to prevent subjects of investigation from frustrating the investigatory process, to insure the proper functioning and integrity of law enforcement activities, to prevent disclosure of investigative techniques, to maintain the ability to obtain candid and necessary information, to fulfill commitments made to sources to protect the confidentiality of information, and to avoid endangering these sources. See Agency Regulations published in this issue of the Federal Register.
Last updated: March 19, 2014