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Other Management Information, Initiatives, and Issues
The President’s Management Agenda
The President’s Management Agenda (PMA) is the President’s strategy for improving the management and performance of the federal government. USAID has made significant progress in its business transformation and this has been reflected in the Agency’s progress and status scores on each of the PMA’s government-wide initiatives. Issued quarterly by the Office of Management and Budget (OMB), a Management Scorecard rates progress and overall status in each of the PMA initiatives using a color-coded system of red, yellow, and green. For more information on the PMA and the Management Scorecard, please visit http://www.whitehouse.gov/results/agenda/index.html.
As of September 30, 2006, USAID had six green scores and one yellow score for progress toward its seven initiatives. The Agency currently has green status scores for Faith-Based and Community Initiatives and Budget and Performance Integration; yellow status scores for Human Capital, Financial Performance, E-Government, and Real Property; and red status for Competitive Sourcing.
The following tables present an overview of USAID’s PMA Scorecard as of September 30, 2006.
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Progress:  |
Status:  |
Goal
Build, sustain, and deploy effectively a skilled, knowledgeable, diverse, and high-performing workforce aligned with strategic objectives.
Progress
- Demonstrated refinements in the Agency’s workforce model to assist in budget and regionalization decisions.
- Completed “Manage to Budget” pilots.
- Improved Agency’s accountability system which resulted in the approval of the Agency accountability system by the Office of Personnel Management (OPM) Panel.
- Conducted the Federal Human Capital Survey (FHCS).
- Conducted review of the general schedule (GS) performance management beta site and resubmitted the Performance Appraisal Assessment Tool (PAAT).
- Updated succession plan on leadership based on OPM’s review.
- Met major milestones for Proud to Be Version IV (PTB IV) and demonstrated progress in closing gaps in Mission Critical Occupation(s) (MCO), human resources (HR), information technology (IT), leadership and submitted report.
Upcoming Actions
- Begin “Manage to Budget” implementation.
- Continue corrective actions identified in System Accountability Initiative, and submit written response to OPM audit.
- Analyze results of FHCS to strengthen human capital (HC) systems if results are received.
- Refine Workforce Planning Model based on Transformational Diplomacy direction. Conduct gap analysis based on changes.
- Meet Learning Management System (LMS) targets.
- Work with OPM on improvements to PAAT beta site.
- Continue to demonstrate progress on PTB IV milestones and MCOs, HR, IT, time to hire, leadership, etc.
- Strengthen Agency recruitment process based on analysis of Delegated Examining Unit (DEU) audit, OPM Career Patterns Guide, and Chief Human Capital Officer (CHCO) Satisfaction Surveys; and report on results.
- Complete management assessment of regional bureaus.
- Meet Electronic Official Personnel Folder (e-OPF) targets.
- Revise USAID survey.
- Ensure alignment of Senior Executive Service (SES) plan with Agency Strategic goals and objectives.
- Update Leadership/Knowledge of Management portions of Program Management Plan (PMP).
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| Progress: |
Status: |
Goal
Improve accountability through audited financial statements; strengthen management controls; implement financial systems that produce timely, accurate, and useful financial information to facilitate better performance measurement and decision-making.
Progress
- Completed Phoenix post-implementation review.
- Transitioned to steady state following completion of Phoenix worldwide rollout.
- On August 23 provided a preliminary OMB Circular A-123 Appendix A assurance statement based on draft testing results; briefed OMB on USAID program and implementation approach.
- Determined Federal Managers’ Financial Integrity Act (FMFIA) and OMB Circular A-123 Appendix A material weaknesses and finalized required OMB Circular A-123 assurance statements.
- Met with OMB to discuss approach for assessing significant risk of improper payments in any of its programs.
- Revised Green Plan based on OMB comments.
- Completed Agency-wide year-end close using Phoenix for the first time.
Upcoming Actions
- Issue FY 2006 Performance and Accountability Report (PAR) on time (by November 15, 2006) and submit draft PAR to OMB for review and clearance at least 10 days before the due date.
- Receive unqualified audit opinion on all financial statements for FY 2006.
- Continue efforts to fully implement new requirements of OMB Circular A-123, utilizing 3-year plan.
- Revise Green Plan based on OMB recommendations and reach agreement on next steps and estimated Green date.
- Submit updated draft OMB Circular A-123 Assurance Statement by October 25, 2006.
- Review corrective action plans for all new and repeat weaknesses with OMB.
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| Progress: |
Status: |
Goal
Improve performance of programs and management by linking performance to budget decisions and improve performance tracking/management. The ultimate goal is to better control resources and have greater accountability of results. Eventual integration of existing segregated and burdensome paperwork requirements for measuring the government’s performance and competitive practices with budget reporting.
Progress
- Updated Program Assessment Rating Tool (PART) improvement plans (due August 2, 2006).
- Efficiency measures report submitted on time (due August 15, 2006).
- Finalized Proud to Be by July 14, 2006 laying out major actions for FY 2007 that will keep USAID at Green Status.
- Briefed OMB senior management on how the new planning and budgeting system will support the integration of performance and budget.
- Finalized Five-Year Foreign Assistance Goal and Objectives Framework which will serve as key component of the Joint State-USAID Strategic Plan for FY 2008 - FY 2012.
- Met with and provided OMB documentation by July 31, 2006, on format and content plans for the FY 2008 Budget Submission.
Upcoming Actions
- Submit USAID Final PAR, incorporating joint Performance Section with Department of State, based on FY 2006 State-USAID Joint Performance Plan by November 15, 2006. Submit draft PAR to OMB for review and clearance at least 10 days before the due date.
- FY 2007 Operational Plan Guidance that explains the new database system capturing integrated performance and budget information completed and issued to USAID (and Department of State) operating units.
- Conduct worldwide training for USAID and Department of State on preparation and use of Operational Plans (described above).
- Update all PART performance data, improvement plans, and funding by November 20, 2006.
- Work with OMB to ensure performance information is integrated into Congressional Budget Justification in a meaningful way.
- Establish a green plan for improving performance and efficiency.
- Begin review with OMB on new definition of PART programs.
- Submit draft FY 2008 Foreign Assistance Congressional Budget Justification material to OMB by December 31, 2006.
- Submit complete draft Joint Strategic Plan with USAID to OMB in first quarter 2007. Finalize for distribution by February 5, 2007.
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| Progress: |
Status:  |
Goal
Achieve efficient, effective competition between public/private sources; establish infrastructure to support competitions and validate savings and/or significant performance improvements.
Progress
- Announced streamlined competition with Most Efficient Organization (MEO) for directives/records management.
- Began monitoring cost performance of MEO for USAID/Washington (W) facility management services.
- Awarded contract to support feasibility assessments and began the assessment of two new Federal Activities Inventory Reform (FAIR) Act Inventory (FAI) commercial activities.
Upcoming Actions
- Substantially complete streamlined competition with MEO for Directives and Records Management functions begun at end of fourth quarter of FY 2006.
- Complete business analysis/feasibility study of visual services business activity begun at the end of the fourth quarter. Subject to Business Transformation Executive Committee (BTEC) and Competitive Sourcing Official (CSO) endorsement, initiate and complete preliminary planning and make a final competition decision. Begin selection of Agency Competitive Sourcing (CS) support contractor in preparation for FedBizOpps announcement early in the second quarter.
- Identify an additional Agency commercial code B activity for business case/feasibility study.
- Begin work on 2007 FAI submission.
- Prepare OMB 647 submission regarding FY 2006 CS accomplishments.
- Update USAID “Yellow” CS strategic plan to reflect foreign affairs reforms including management assessments of USAID/W functions and organizations, and changes in USAID’s 2006 FAI submission to OMB.
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| Progress: |
Status: |
Goal
Expand the federal government’s use of electronic technologies (such as e-Clearance, Grants.gov, and e-Regulation), so that Americans can receive high-quality government service, reduce the expense and difficulty of doing business with the government, cut government operating costs, and make government more transparent and accountable.
Progress
- Began deployment of the Performance Based Management System (PBMS) using Earned Value Management (EVM) consistent with American National Standards Institute/Electronics Industries Alliance (ANSI/EIA) Standard 748 (a).
- Completed the development of the PBMS/EVMA System Description Document; Initiated PBMS/EVMS Pilot Phase.
- Provided EVMS Baseline for the Procurement System Improvement Project and monthly status reports for Technology Modernization.
- Monitored the use and published utilization, execution of E-Government and Line of Business (LoB) initiatives.
- Submitted quarterly Federal Information Security Management Act (FISMA) update to OMB.
- Designated a Chief Privacy Officer (CPO) to expanded Senior Agency Official for Privacy (SAOP) Privacy Program duties.
- Posted 75 percent of discretionary grant applications packages on Grants.gov including all discretionary grant programs using only the SF-424 family of forms.
- Implemented the use of Federal Procurement Data System-Next Generation for all required transactions over $2,500.
- Finalized milestones for quarterly Enterprise Architecture (EA) reporting with OMB on July 10, 2006, and submitted first report.
- USAID designated a Senior Agency Official for Geospatial Information per OMB Memorandum 06-07.
- Submitted list of impacted investments and baseline cost estimates for IT investments being modified, replaced, or retired due to Agency use of an E-Gov or LoB initiative September 30, 2006 in compliance with M-06-22.
Upcoming Actions
- Deploy the PBMS using EVM consistent with ANSI/EIA Standard 748 (a) for all appropriate investments within the IT portfolio and continued to expand adoption of EVM throughout the Agency.
- Work with the Department of State to deploy interim Personal Identity Verification Version II / Phase 2 (PIV-II) solution to meet the October 27, 2006 deadline.
- Provide OMB the Agency’s and Inspector General (IG) response to privacy questions in FISMA report.
- Monitor use and publish utilization execution of E-Gov initiatives.
- Submit quarterly FISMA update to OMB.
- Submit annual FISMA report to OMB.
- Submit quarterly EA progress reports to OMB.
- Submit annual E-Government Report by October 20, 2006 in compliance with M-06-25.
- Determine and submit internal funding plans to OMB in advance and for the preparation of the 2007 Report to Congress on the benefits of E-Government.
- Use Joint Enterprise Architecture (JEA) business architecture to identify and prioritize business functions that should be addressed and focused EA resources on getting results from actions in those areas.
- Use the EA to help guide investment decisions concerning the investment portfolio and reflected it in the EA transition plan.
- Develop Joint EA on selected Joint Management Council (JMC) business segments.
- Update JEA Transition Strategy with major investments and JMC initiatives.
- Submit a revised Exhibit 53 by Friday, December 29, 2006 via ITWeb.
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| Progress: |
Status: |
Goal
Identify and remove the inexcusable barriers that thwart the work of faith-based and community organizations.
Progress
- Provided interim reports on New Partner’s Initiative.
- Submitted final report for Geneva Global Pilot Project (written by the awardee).
- Secured funding for the FY 2006 data collection.
- Continued to monitor compliance with equal treatment regulation.
- Continued with plan for outreach to USAID mission staff to explain the Initiative, general regulation, and provide OMB with notice of upcoming conference opportunities.
Upcoming Actions
- Provide interim reports on New Partner’s Initiative.
- Continue to monitor compliance with equal treatment regulation.
- Continue with plan for outreach to USAID mission staff to explain the Initiative, general regulation.
- Provide OMB with notice of any upcoming conference opportunities.
- Develop or update new outreach materials including USAID Center for Faith-Based and Community Initiative (CFBCI) Web site.
- Complete draft of FY 2005 Annual Report summarizing activities of CFBCI.
- Meet White House data collection deliverable for FY 2006 data.
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| Progress: |
Status: |
Goal
To promote the efficient and economical use of America’s real property assets.
Progress
- Finalized the three-year rolling timeline.
- Continued to develop interim targets and long term goals for the Federal Real Property Council (FRPC) performance measures.
- Determined future disposition of identified assets.
- Identified assets prioritized for investment.
- Provided evidence that the Asset Management Plan (AMP) is being implemented to achieve real property management.
Upcoming Actions
- Meet all milestones established in the Three-Year Timeline and Proud to Be Version IV (PTB IV).
- Coordinate the reporting of USAID’s data to the Federal Real Property Profile (FRPP) via the Department of State Real Property Application (RPA) system.
- Finalize the interim targets and long term goals for the FRPC performance measures.
- Establish FY 2007 disposal goal by identifying specific assets for disposal.
- Use lease benchmarking figures obtained from Overseas Buildings Operations (OBO) to analyze posts in the 90th percentile of lease costs.
- Demonstrate initial use of real property inventory and performance reports by USAID.
- Continue to verify the reported condition index data and complete the prioritized investment list.
- Finalize protocol to work jointly with the Department of State to conduct condition assessments for data validation.
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