TO: ALL INTERESTED CANDIDATES
SUBJECT: RECRUITMENT FOR A FOOD SECURITY SPECIALSIT
HEALTH, POPULATION AND NUTRITION (HPN) OFFICE
METHOD OF TWELVE (12) MONTHS PERSONAL SERVICES CONTRACT
EMPLOYMENT: RENEWABLE, SALARY EQUIVALENT TO GRADE FSN-11
CLOSING DATE: 12:00 PM, FRIDAY, APRIL 5, 2013
IMPORTANT NOTE: Candidates who have previously applied for this position,
under Personnel Notice No 2013-01, do not need to re-apply.
The U.S Agency for International Development (USAID) Mission in Madagascar is soliciting expressions of interest from qualified candidates to serve as a Food Security Specialist within the Health, Population and Nutrition (HPN) Office. The contract is for an initial period of one (1) year subject to renewal based on annual performance review, continuing need for the services, and availability of funds.
MAJOR DUTIES AND RESPONSIBILITIES
The Food Security Specialist is the Mission’s recognized expert on FFP/PL480 programs; management of food and non-food commodities; and the design, implementation and management of emergency, humanitarian assistance and development programs. Working within USAID’s HPN and the Office of Food For Peace (FFP), the Food Security Specialist is expected to perform the following duties.
Serve as activity manager for development and emergency programs funded by Food For Peace, or other USAID programs. Serve as Alternate Mission Disaster Response Officer. Monitor the programs of implementing partners. Facilitate implementing partners in the collection and reporting of performance results. Guide Data Quality Assessment for relevant Food For Peace activities. Arrange and participate in activity and program evaluations.
Represent USAID positions in meetings with mid- to high-level United Nations staff including World Food Program (WFP) Sub-National Office Directors, Program Officers, Deputy Country Director, and at times the Country Director, as well as the Office for the Coordination of Humanitarian Affairs (OCHA) and Food and Agricultural Organization (FAO) operational and management staff. NGO engagement is also necessary at a senior level including Chief of Parties and key NGO implementing personnel to discuss issues related to the effective targeting, direction of programming and distribution of emergency and development food aid resources. Depending on the political situation, represent USAID to a wide range of Government of Madagascar officials including ministerial directors at the national level, Provincial and District Authorities, and representatives from multiple ministries at the management, technical and administrative levels.
Accountability and Reporting
Prepare necessary correspondence, documents, and reports, maintain records and files. Establish timelines and deadlines for timely document preparation and submission and ensure smooth follow through. Monitor and track all USG funded food aid programming, prepare FFP budget reports required for external and internal Mission use and maintain electronic document files accordingly. Maintain close working relations with relevant USAID Offices in Washington and Pretoria.
Report findings of field monitoring visits and analysis to USAID/Madagascar Food for Peace Officer (FFPO), Health Office Director, USAID Mission Director, FFP/Washington Country Backstop Officer and other interested parties including Office of Foreign Disaster Assistance (OFDA), and U.S. State Department. Represent FFP in meetings with other USAID Office Directors, and advise of any issues arising that need to be addressed, including immediate reporting of any actual or suspected diversions of food aid, missed implementation targets, and non-compliance with USAID regulations. Make recommendations for addressing and solving any problems that are discovered, provide feedback to the implementing partners and conclude with follow-up to ensure improvements. Draft reporting briefings and cables as necessary.
Participate in program design, including the preparation of Scopes of Work and Requests for Proposals, and serve on Technical Evaluation Committees. Write key portions of the above documents.
Develop and maintain relations with private, public and international stakeholders in food security and humanitarian assistance to insure coordination of activities, support best practices, and build partnerships. Monitor and report on Government of Madagascar's policies and standards affecting relevant USAID programs
Participate in the Government of Madagascar and UN-organized food needs assessment, including assist with the designing of an appropriate methodology to measure seasonal and possibly chronic food insecurity, supervision of enumerators, data analysis, report writing and verbal reporting on the findings. Serve as acting FFP lead as delegated. Perform other duties as assigned.
REQUIRED MINIMUM QUALIFICATIONS
A university degree relevant to nutrition, development, or project management.
PRIOR WORK EXPERIENCE:
Five years of progressively responsible management level experience in development assistance or related work. This should include experience working either for the Agency, other donor organizations, Government of Madagascar organizations or private sector institutions involving project management, monitoring and budgeting. The incumbent must have transition environment experience relevant to southern Madagascar, and knowledge of Malagasy stakeholders in the agriculture, food aid and emergency sectors.
Knowledge (10 points)
Knowledge of Malagasy stakeholders in the agriculture, food aid and emergency sectors.
Skills and Abilities: Program Management (30 points)
• The incumbent is expected to possess the necessary technical training, administrative skills/abilities required to carry out/perform the duties and responsibilities of the position. Post entry training will, therefore, be focused primarily on the agency-specific policies, procedures and regulations that govern programming of Food For Peace and OFDA assistance; program design and management; and USAID management systems.
• The incumbent must have knowledge of the way USAID offices of Food For Peace and Foreign Disaster Assistance conduct business, including budgeting and programming and procurement procedures. S/he must understand and appropriately apply agency policy, regulations, procedures and documentation.
Skills and Abilities: Communication, Interpersonal and Analytical Skills
• Ability to communicate effectively and accurately is critical to perform successfully in this position. The incumbent must read, write and speak English and French at FSI level-4. At this level an employee is required to possess a high degree of proficiency in both written and spoken English, including the ability to translate the host country language into precise and correct English, and English into the applicable foreign language. On occasion, an employee at this level might be expected to act as an interpreter in situations where considerable importance is attached to proper word meaning. The incumbent must be able to prepare and produce professional level English-language and French-language correspondence and reports, and maintain documents and files.
• Advanced computer skills, to include knowledge of Microsoft Word processing, spreadsheets, and presentation programs;
• The incumbent must be able to work calmly, tactfully, and effectively under the pressure and to demonstrate extreme flexibility to manage more than one activity at a time in the performance of daily duties and responsibilities. In this key position, the ability to adapt to the existing management team by being a good listener and a team builder is required;
• The ability to work effectively in a team environment is required. The incumbent must be able to provide training, advice and support to U.S. direct-hire, U.S. Personal Services Contractor(s) and FSN colleagues on existing and changing agency policies and procedures related to foreign assistance programming, budgeting, monitoring and reporting;
• The incumbent is required to have the ability to follow oral instructions and to organize, prioritize and follow through on all assignments with little or no oversight, and the ability to remain calm in a fast moving work environment. Ability to be flexible, respond professionally, and establish priorities in often fluid, changing, and challenging situations with little clear guidance is necessary;
• The incumbent is required to understand and appreciate the mission’s strategic direction, its chief accomplishments and its challenges in order to articulate the rationale, objectives and priorities for the provision of US Government (USG) food aid, emergency aid and agricultural development assistance to Madagascar. The incumbent is expected to have a broad understanding of all economic growth activities undertaken by USAID/Madagascar and be familiar with central aspects of USG policy concerning development assistance and the Government of Madagascar;
• The incumbent must be able to transmit and interpret Malagasy attitudes and concerns to senior management and have a high level of interpersonal skills to work effectively with colleagues in technical offices, the Embassy and USAID/Washington;
• Ability to formulate and present expert analyses on complex emergencies and situations, from personal observations, surveys, journal articles, and other documents, and demonstrated ability to express views clearly and logically before groups and individuals verbally or in writing;
• The ability to maintain strict confidentiality on USAID/Madagascar matters, as appropriate;
• The ability to travel to the field 50-60% of the time.
ADDITIONAL SELECTION PROCESS AND CRITERIA
It is essential that the candidate address the required qualifications above in the application. Current employees serving a probationary period are not eligible to apply.
INSTRUCTIONS FOR APPLICANTS
Interested applicants for this position MUST submit the following or the application will not be considered:
1) A cover letter which specifically addresses each of the selection criteria. This cover letter must be submitted in two versions, one in English and one in French. The cover letter should provide more details about how the applicant’s skills and prior experience make him/her qualified for the position. Applicants who do not include this information in their applications will not receive further consideration;
2) Completed and SIGNED Federal form OF-612;
3) Curriculum vitae (CV);
4) Photocopies of relevant education degrees and certificates demonstrating that the applicant meets the minimum requirements. Applicants are encouraged to submit photocopies. Originals will not be returned;
5) Applicants are required to provide at least three (3) references with complete contact information, including E-mail address and telephone numbers, who are not family members or relatives. The applicant's references must be able to provide substantive information about his/her past performance and abilities. Reference checks will be made only for applicants considered as finalists. If an applicant does not wish for the current employer to be contacted as a reference check, this should be stated in the applicant’s cover letter. The interviewing committee will delay such reference check pending communication with the applicant.
Part of USAID selection criteria is knowledge of English language. USAID/Madagascar will arrange a listening and reading TOEIC test (Test Of English for International Communication) for the pre-selected candidates. For more details about TOEIC, please visit: http://www.ets.org/toeic
Candidates who have previously applied for this position, under Personnel Notice No 2013-01, do not need to re-apply.
The selected individual must obtain tested English language, medical and security clearances before starting work. USAID/Madagascar will assist in this matter.
The position is classified at FSN-11 Grade. The selected candidate will be hired at FSN-10 “trainee” level for the first year of employment.
APPLICATION CLOSING DATE
Submit your application by 12:00 pm, Friday, April 5, 2013 to:
Lot 207A, Point Liberty (Route Digue)
Antananarivo 105 Madagascar
or to the following e-mail address: AntananarivoUSAIDHR@usaid.gov
Attachments to your e-mail should be either in Word format (.doc) or in Adobe Acrobat Reader format (.pdf).
Please mark the envelope or the e-mail subject line with “PERNOT 2013-02”.
TO BE CONSIDERED, applications must include ALL the required documents and information, and be received at USAID Office by the above deadline.
EEO/AA: USAID IS AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND PROVIDES EQUAL OPPORTUNITY AND FAIR AND EQUITABLE TREATMENT IN EMPLOYMENT TO ALL PEOPLE WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, AGE, DISABILITY, POLITICAL AFFILIATION, MARITAL STATUS, OR SEXUAL ORIENTATION.
Last updated: March 25, 2015